Role Profile

Position: Loss Control Surveyor Level: 4

Reporting to: Head of Underwriting

Location: Jersey/Guernsey

Purpose:

Undertake underwriting risk assessments for domestic, high net worth, farming and commercial

customers as part of the Islands Insurance Group, with authority from the NFUM Loss Control Team,

providing risk improvement reports and technical insight to Underwriting to help inform insurance

decisions and effectively manage risk for the customer and reduce losses for both customers and the

business.

Accountabilities:

• Complete detailed underwriting risk surveys for domestic, bespoke, farming and commercial

customers, identifying property and liability risk improvement requirements through site

visits and remote surveys which provide technical insight into potential risks in order that

Underwriting are able to determine if cases are within risk appetite.

• Produce detailed technical reports that capture underwriting risk assessments and scoring to

a professional standard using defined systems in order that an insurance decision; quote

renewals or declinature, can be reached in a timely manner by Underwriting and brokers.

• Undertake site reviews and consultancy with customers for technical and relationship

reasons, supporting sub-brokers and brokers and activity managing stakeholders including

Underwriting and customers to support with imparting knowledge of potential risks which

need to be addressed and providing solutions to reduce risk and losses.

• Manage and prioritise individual workload to effectively complete surveys written reports

and other tasks in line with agreed timetables, utilising the systems, templates and

frameworks provided to ensure that service levels are achieved and individual and team

KPI’s are achieved.

• Research, produce and publish technical guidance and data designed to improve knowledge

of clients, and colleagues including other Loss Control Surveyors, Underwriting, Claims and

Sub – brokers.

• Build and maintain effective working relationships with internal and external stakeholders

such as clients, sub-brokers, underwriting, claims and colleagues through regular

communication and meetings to promote risk management surveying services and ensure

the effective delivery of objectives.

• Deliver short term/ one off projects and activities as required by and to the standard and

outcomes agreed with the Head of Underwriting when required.

Experience and Knowledge:

• Detailed technical knowledge of current risk management and loss prevention practices for a

broad range of insurance risks.

• Experience of surveying/consulting in commercial environments.

• Ability to interpret underwriting requirements to ensure that risk management decisions can

be identified.

• Highly developed communication skills with customers and stakeholder engagement skills

and ability to influence and negotiate.

• Experience and knowledge gained from working in Underwriting, Claims, Surveying or

Commercial Engineering (or similar).

Qualifications

• ACII or Working Towards

• Full Driving Licence

Key competencies required:

TEAMWORK

Work with and support colleagues to ensure the delivery of a high-quality customer service and all

business objectives by yourself and your colleagues.

DEPENDABILITY

Take personal responsibility for delivering high quality customer service whilst rising to challenges

and performing to the best of your abilities.

JOB KNOWLEDGE

Continue to develop your knowledge to achieve optimum effectiveness in your role.

CUSTOMER FOCUS

Meet the expectations and requirement of internal and external customers. Demonstrate a clear

understanding of customer’s requirements ensuring they require a high-quality service from Islands.

PERSONAL EFFECTINESS

Manage your time effectively by prioritising and organising your workload to ensure that deadlines

are always met and referring to the Head of Underwriting for guidance where necessary.

SETTING AN EXCELLENT EXAMPLE

Actively promote the strategy and philosophy of Islands and display its values.

DELIVERING RESULTS

Deliver results by challenging conventional thinking, managing risks, involving others, and seizing the

opportunities offered by change.

Tax Specialist O icer

FATCA/CRS Reporting

 Compiling accurate data from financial reports to prepare and submit FATCA/CRS reporting within statutory deadlines.

 Providing expertise for reporting and keeping information up to date;

 Keeping up to date with changes in legislation and ensuring requirements are captured. Integrating with the client onboarding process to identify key data points needed;

 Liaison with Revenue Jersey AEOI Team;

 Criticise our current FATCA/CRS policy and procedure. Linking into client onboarding and looking into periodic reviews;

 Checking the self-certifications received, their validity and comparing with due diligence collected;

 Being active in trigger events if client sends in new due diligence. Actively reviewing policies to collect new self-certificates, if the entity changes its investments or classifications; and

 Documenting all classifications, ensuring records are accurate and correct.

Jersey Corporation Tax Reporting

 E ectively manage the Jersey Corporation Tax returns and liaise with relevant parties for further information; and

 Tracking the Jersey tax return submissions, making sure submissions are saved and NavOne is up to date and correct.

Economic Substance

 Responsible for Economic Substance classifications with assistance from Directors, providing expertise and keeping information up to date on NavOne;

 Documenting all classifications, ensuring records are accurate and correct.

 Keeping up to date with changes in legislation and ensuring requirements are captured;

 Integrating with the client onboarding process to identify key data points needed; and

 Reasonableness checks/change in circumstances – being active in trigger events i.e. if client sends in new due diligence, change in structure or management and control.

ATEDs

 Responsible for submission of the Annual Tax Enveloped Dwelling returns for Fairway Group clients; and

 Monitoring any submission made by external agents;

 Documenting all valuations, uses of property and ensuring records are accurate and correct.

VAT

 Compiling accurate data from financial reports to prepare and submit VAT returns within statutory deadlines;

 Reconciling VAT transactions to ensure compliance and accuracy;

 Maintaining portal access and liaising with HMRC where applicable;

 Staying up to date with VAT legislation and implement changes where required.

UK Corporation Tax

 Calculation corporation tax liabilities, ensuring accuracy and alignment with UK tax laws;

 Prepare and submit CT600 forms and accompanying computations by HMRC deadlines;

 Maintain compliance with current corporation tax legislation and filing requirements;

 Work with HMRC on matters such as tax queries, investigations or payment plan; and

 Co-ordinate with external advisers or auditors for complex tax issues or reviews.

Register of Overseas Entities

 Gathering necessary details, including beneficial ownership information, CDD and ensuring records are up to date;

 Ensure accurate and timely registration of overseas entities with UK Companies House;

 Monitoring deadlines and preparing the annual update to Companies House to maintain compliance; and

 Monitor legislative updates and maintain a strong understanding of ROE related obligations.

General Responsibilities

 Develop and maintain good relations with team members and other sta ;

 Ensure all work is conducted in accordance with internal procedures and recognised tax principles;

 Maintain the highest standards of confidentiality and security in terms of client a airs, records and all sensitive and personal data for Company a airs and its employees;

 Monitor performance against personal and developmental targets;

 Maintain an awareness of all regulatory and fiscal obligations, providing guidance to the business as required; and

 Achievement of client deadlines and KPI’s.

Competencies

 Excellent analytical, interpersonal, oral and written communication skills;

 Ability to thrive in a dynamic team environment;

 Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude;

 Highly motivated self-starter with ability to multitask and complete assignments within time constraints and deadlines;

 Dedicated to superior client service;

 Strong organisational skill and attention to detail; and

 Ability to work cooperatively and collaboratively with all levels of employees and management to maximise performance, creativity, problem solving and results.

Professional Qualifications and Minimum Relevant Experience:

 Minimum 5 years’ experience in a similar role;

 Good organisational and project management skills; and

 Association of Taxation Technicians (ATT), Chartered Institute of Taxations (CTA), Institute of Chartered Accountants in England and Wales (ICAEW) qualified or equivalents.

IT Skills

 Experience working with NAVOne; and

 Very strong IT skills to include general competency in Microsoft O ice e.g. Word, Excel, and Outlook.

JOB DESCRIPTION

Role title Listing Assistant

Role purpose The successful candidate will assist and support Associates in effecting debt listings on The International Stock Exchange ("TISE").

The role will include: • preparing draft listing documents • managing the TISE listing process from initial enquiry to listing • assisting with the continuing obligation requirements of listed issuers; and • associated administration

Reporting structure The Listing Assistant will report to the Associate for whom they are working on each particular file. In addition, the Listing Assistant will be allocated a mentor who offer support, encouragement and advice and will be the person to whom the successful candidate can refer any general concerns or difficulties he or she may have. Mentors will typically be experienced Associates.

Principal duties • Carry out client work allocated by and under the supervision of Associate and Partners

• Organise their workloads and promptly advise the relevant Associates if they encounter problems and any anticipated delays

• Manage and carry out discrete tasks thoroughly, efficiently and to the required standard

Role requirements • Excellent organisational, analytical and IT skills, specifically excellent knowledge of Microsoft Word, Excel, Outlook and pdf Docs

• Ability to work under pressure with minimal supervision and to tight deadlines

Professional qualifications

• Law graduate preferred (minimum 2:1) • School Leaver with excellent academics

Personal characteristics

• Behave professionally and in a pleasant manner • Communicate clearly and precisely with clients and staff • Strong verbal and written skills • Accuracy and attention to detail • Must work well under pressure

Senior Fund Administrator - Private Equity

Reports to Client Relationship Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which o ers exceptional learning and development opportunities combined with progression.

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

 Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary

 Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings

 Process and co-ordinate routine and complex fund operations

 Ensure accurate investor records are maintained and process all investor changes / transfers thereon

 Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library

 Ensure sta are trained on electronic banking systems and co-ordinate the opening of new bank accounts

 Ensure regulatory and statutory fillings are made in timely manner

 Manage the accounts distribution and filing process

 Act as a mentor to junior sta under the supervision of senior sta

Skills, knowledge, expertise:

 Experience in, or good knowledge of, the PE Funds industry ideally within the Channel Islands

 The candidate will be expected to be studying towards a relevant professional qualification (preferably CGI Diploma level or equivalent)

 Sound technical financial services knowledge (to be supported through the Aztec Academy)

 Computer literacy skills are essential

 Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on di erent things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

 Competitive salary

 Discretionary bonus scheme

 Flexible, hybrid working

 Generous holiday allowance

 Pension scheme

 Private medical insurance, including eye care

 Permanent health insurance

 Life assurance (death in service and critical illness benefit)

 Worldwide travel insurance

 Ability to work abroad for up to 3 weeks per annum

 Regular social events

 Health and wellbeing programmes

 Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior Fund Accountant - Real Assets

Reports to Financial Reporting Manager

The purpose of this position is to carry out routine day-to-day accounting of fund structures under the direction of a Financial Reporting Manager.

Key responsibilities:

 Bookkeep a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary

 Complete all aspects of accounting matters for a portfolio of fund structures, including the preparation, reconciliation and proofing of investor reports, statutory financial statements, and ad-hoc investor queries

 Deal with the completion of routine audit queries

 Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions

 Maintain accurate records and Microsoft Excel working paper schedules for all aspects of accounting

 Deal with the preparation and reconciliation of periodic direct and indirect tax returns

 Act as a mentor to junior sta under the supervision of senior sta

 Get involved and play an active part in supporting with ongoing and new strategic projects

Skills, knowledge, expertise:

 The candidate will be expected to be part qualified with a relevant professional qualification (preferably having commenced ACCA Professional level or ACA Advanced level)

 Previous industry experience

 Strong financial services experience (to be supported through the Aztec Academy)

 Computer literacy skills are essential

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on di erent things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

 Competitive salary

 Discretionary bonus scheme

 Flexible, hybrid working

 Generous holiday allowance

 Pension scheme

 Private medical insurance, including eye care

 Permanent health insurance

 Life assurance (death in service and critical illness benefit)

 Worldwide travel insurance

 Ability to work abroad for up to 3 weeks per annum

 Regular social events

 Health and wellbeing programmes

 Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior Corporate Administrator

Reports to Client Relationship Manager

Corporate Services within Aztec is a relatively new dynamic team. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do. With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which o ers exceptional learning and development opportunities combined with progression.

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

 Build and maintain strong working relationships with clients, colleagues and other business contacts

 Administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities

 Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters

 Coordinate and review the work of more junior team members

 Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings

 Assist with obtaining CDD on shareholders and maintain the register

 Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner

 Liaise with notary o ices, banks, and regulatory and tax authorities (as applicable)

 Ensure regulatory and statutory filings are made in timely manner

 Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures

 Ensure sta are trained on electronic banking systems and co-ordinate the opening of new bank accounts

 Assist with the audit of corporate entities.

 Act as a mentor to junior sta under the supervision of senior sta

Skills, knowledge, expertise:

 The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably CGI Certificate level or an accountancy qualification)

 Sound technical financial services knowledge (to be supported through the Aztec Academy)

 Strong knowledge of company and partnership laws and an understanding of trusts would be beneficial

 Computer literacy skills are essential

 Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a truly independent, owner-managed business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on di erent things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

 Competitive salary

 Discretionary bonus scheme

 Flexible, hybrid working

 Generous holiday allowance

 Pension scheme

 Private medical insurance, including eye care

 Permanent health insurance

 Life assurance (death in service and critical illness benefit)

 Worldwide travel insurance

 Ability to work abroad for up to 3 weeks per annum

 Regular social events

 Health and wellbeing programmes

 Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

SCRM / Associate Director

Reports to Associate Director / Director

We are looking to recruit an experienced Senior Client Relationship Manager to administer a limited portfolio of fund structures whilst e ectively managing client relationships. You will be managing and working alongside a team of fund administrators and accountants, whilst reporting to an Associate Director. Your expertise will be key to the award-winning outsourced solutions that the Group provide to our clients.

Key responsibilities:

 Manage the administration of clients’ a airs within a team, incorporating the compliance requirements of the team (internal CMP reports, Compliance reports to boards, periodic client reviews) and regulatory requirements

 Co-ordinate legal, tax and other professional advice

 Act as a higher authority on day-to-day queries and as “A” level 4-eyes signatory on administration matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts

 Ensure that the Operational Procedures Manuals and ISAE checklist templates are reviewed and developed on a timely basis and are fully complied with

 Attend client board meetings and ensure they are minutes and distributed in a timely manner

 Ensure the preparation, review, distribution and filing of periodic financial statements on a timely basis and in accordance with regulatory guidelines

 Co-ordinate billing of team’s clients, including analysis of time spent and monitoring of debtors

 Ensure the administration requirements for a whole team are met, overseeing planning, scheduling, and monitoring of workloads

 Act as mentor to managers and supervise and assist in the training and development of all direct reports

 Arrange and manage the appraisal process for reporting lines

 Act as an “A” level Authorised Signatory

Skills, knowledge, expertise:

 The candidate should hold a relevant professional qualification (ICSA Diploma level or equivalent)

 The candidate is required to have extensive experience within fund administration

 Strong technical financial services knowledge (to be supported through the Aztec Academy)

 Strong people management experience

 Evidence of managing a major client relationship

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance your ability to provide sound managerial services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

SCRM / Associate Director

Reports to Associate Director / Director

We are looking to recruit an experienced Senior Client Relationship Manager to administer a limited portfolio of fund structures whilst e ectively managing client relationships. You will be managing and working alongside a team of fund administrators and accountants, whilst reporting to an Associate Director. Your expertise will be key to the award-winning outsourced solutions that the Group provide to our clients.

Key responsibilities:

 Manage the administration of clients’ a airs within a team, incorporating the compliance requirements of the team (internal CMP reports, Compliance reports to boards, periodic client reviews) and regulatory requirements

 Co-ordinate legal, tax and other professional advice

 Act as a higher authority on day-to-day queries and as “A” level 4-eyes signatory on administration matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts

 Ensure that the Operational Procedures Manuals and ISAE checklist templates are reviewed and developed on a timely basis and are fully complied with

 Attend client board meetings and ensure they are minutes and distributed in a timely manner

 Ensure the preparation, review, distribution and filing of periodic financial statements on a timely basis and in accordance with regulatory guidelines

 Co-ordinate billing of team’s clients, including analysis of time spent and monitoring of debtors

 Ensure the administration requirements for a whole team are met, overseeing planning, scheduling, and monitoring of workloads

 Act as mentor to managers and supervise and assist in the training and development of all direct reports

 Arrange and manage the appraisal process for reporting lines

 Act as an “A” level Authorised Signatory

Skills, knowledge, expertise:

 The candidate should hold a relevant professional qualification (ICSA Diploma level or equivalent)

 The candidate is required to have extensive experience within fund administration

 Strong technical financial services knowledge (to be supported through the Aztec Academy)

 Strong people management experience

 Evidence of managing a major client relationship

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance your ability to provide sound managerial services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Fund Administrator - Private Equity

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

 Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis

 Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings

 Maintain accurate investor records on eFront and process investor changes

 Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library

 Process and co-ordinate routine fund operations, including investor calls and distributions

 Ensure regulatory and statutory fillings are made in timely manner

 Assist with the accounts distribution and filing process

 Assist and support the induction, integration and training of Trainee sta

Skills, knowledge, expertise:

 The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)

 Some financial services experience (to be supported through the Aztec Academy)

 Computer literacy skills are essential

 Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

GBTC JD Bookkeeper May22 v3 Page 1 of 2

Job Description

Job Title

Bookkeeper

Reports To

Financial Accountant

1. JOB PURPOSE & OVERALL OBJECTIVE

To assist with and undertake the duties associate with the day to day bookkeeping. To undertake duties and assist the Financial Accountant with general aspects relating to Client Accounting, and Book-keeping within GBTC. To carry out such functions as are necessary to ensure full compliance with the procedures relating to the Accounts Department.

2. MAIN RESPONSIBILITIES AND DUTIES

 To assist the Financial Accountant by attending to Client bookkeeping and reconciliation functions as required.

 To assist in the preparation of the accounts of the client entities where required.

 On a daily basis upload foreign exchange rates onto Unity.

 To be proactive in identifying efficiencies and for updating and streamlining processes to compliment the smooth running of the office by suggesting improvements for the Boards consideration.

 To complete time recording requirements on a daily basis to ensure that charging information is accurate and up to date. To ensure that all information to facilitate the charging of fees is readily available.

 To provide training and guidance to other staff as appropriate.

 To foster good business and third party relationships and to ensure that every business opportunity is managed to the mutual benefit of both the client and the Company.

 To monitor all client transactions passing through the entities in accordance with Anti-Money Laundering regulations in force from time to time and report any suspicions promptly to the Money Laundering Reporting Officer.

 To discharge functions in a professional and courteous manner and carry out any other duties as many be required from time to time by the Directors.

 To attend in-house meetings, for training and/or business development issues from time to time as required.

 To ensure that you have read and understood the Company’s Policies and Procedures and adhere to the requirements.

 To undertake any other task as may be reasonable requested.

 Be available to undertake additional hours as may be reasonably requested or required.

The list of duties is not exhaustive and may change from time to time according to business needs.

4. NECESSARY EXPERIENCE AND/OR QUALIFICATIONS & ANNUAL CPD REQUIREMENTS

Experience Possess a thorough knowledge of Trust and Company practice gained through previous relevant experience.

 Good organisation, communication (both orally and written) and time management skills.

GBTC JD Bookkeeper May22 v3 Page 2 of 2

Minimum qualifications/education Hold appropriate part professional qualification and/or membership of appropriate recognised industry qualification to meet the JFSC requirements in accordance with Table 5 of the Trust Company Business Codes of Practice to qualify as a Category “C” employee, unless otherwise agreed. Competent with Microsoft Office (word, excel etc.) Knowledge of Unity or a similar database is advantageous

Working Knowledge of the following key legislation (refer to the JFSC website) Financial Services (Jersey) Law 1998 Handbook for the Prevention & Detection of Money Laundering and the financing of terrorism

Annual CPD Requirements JFSC requirement: 15 hours (or such other CPD as required by your Professional Body)

The content of the job description should be reviewed at least on an annual basis, however, no changes can be made without first referring the change to the Human Resources Department or the Board.