ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
Manager
This is a great opportunity for a driven and talented individual to make a real difference as part
of a dedicated and professional team. The Manager will work on a range of matters providing
administration, management and secretarial services for established and new Real Estate Funds.
Which are typically Limited Partnerships, Fund Company’s and SPVs.
There will be a number of interesting and varied ad hoc projects which will give the individual
exposure to a wide variety of high quality clients.
This position is best suited to a commercial yet technically minded individual who enjoys the
challenge of providing technical and operational solutions to our clients.
Key Responsibilities
Managing client relationships and administration:
• Being involved in all aspects of Real Estate Fund administration and coordination of Company
Secretarial duties.
• The maintenance of investor details and investor related documentation, performing calls and
distributions, creating and maintaining records of a portfolio of clients.
• Participate in the creation and maintenance of Fund Company investor registers or Limited
Partner registers.
• Daily cash management tasks across a number of bank accounts. To be familiar with banking
and payment processes; billing and cash collection, formatting and systems.
• Become familiar with the Limited Partnership Agreement and other material agreements or
legal documents relating to the management, control and administration of the Fund vehicles for
which they have primary responsibility.
• To liaise with law firms as appropriate in relation to the activities of specific entities and
transactions;
• Review of deliverables to clients, including (periodic financial statements, cash flows and
associated notes including liaison with clients over transaction related issues) with Fund
Accountants.
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
• Dealing with year-end audit issues including ensuring preparation of relevant files and
resolving issues;
• Review and submit recommendations for improving the organisation's operation including
review of profitability and identification of new products or billing opportunities on existing
clients.
Organising with the take-on and set-up of new clients:
• Coordinating the initial secretarial and regulatory needs of clients.
• In conjunction with the Director to prepare proposals / quotes and supporting information.
• Creation of new SPVs, Limited Partnerships and Trusts, and play a pivotal role in the
completion and satisfaction of KYC / AML policy for all new entities or investors.
• Responsible for client due diligence, negotiation of terms, identification of scope and
monitoring compliance with company procedures.
Assisting with the internal procedures of Langham Hall Jersey:
• Liaison with the JFSC and other regulatory bodies.
• Drafting of infrastructure procedures and other internal documents.
• Sourcing other services as required.
• Building the general profile of Langham Hall in Jersey.
• Assisting with the company secretarial needs of Jersey office.
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
• In addition to the duties listed above, the Manager may be requested to perform any other ad
hoc duties or projects as requested by the Senior Management Team.
People Management:
• Act as first point of contact for queries from team members.
• Supervision, coaching and mentoring of junior staff.
• Provide support and guidance to team members, acting as a mentor and role model.
• Manage the day to day workload of the team, including effective delegation and resource
management.
• Manage performance of direct reports through the Performance Management process,
including Performance Review meetings and objective setting.
• Support the recruitment process, reviewing CV’s and conducting interviews with potential
candidates.
Person Specification
Qualifications
• Educated to at least ‘A’ level standard or equivalent. Preferably completion or studying
towards the ICSA Diploma or equivalent; or willing to study towards a relevant professional
qualification.
• Ideally 5 or more years of demonstrable real estate / trust and company experience,
preferably with some knowledge or exposure to corporate structures, SPV administration.
Company Secretarial knowledge would be advantageous.
• Proven people management experience.
Technical Knowledge
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
• The candidate must be familiar with statutory requirements and corporate governance
matters, be proficient in organising board meetings for various purposes such as the acquisition
and disposal of investments, admitting new investors or amendments to material fund
documentation.
• The candidate will be expected to participate fully at such meetings and take responsibility
for ensuring the accurate and timely completion of minutes and resolutions for review and
approval.
• A profound understanding of the agreements associated with Real Estate and interpretation
of terms within including LPA, debt documentation, sale and purchase agreements, leases etc.
• Ability to write reports, business correspondence, procedure manuals and performance
measurement reports at asset and fund level.
• Training on internal systems, controls, procedures and KYC will be provided, however, it is
desirable that the job holder is familiar with the regulatory KYC requirements.
Skills and Experience
• Company Secretarial, Real Estate Fund Administration and Cash Management Experience.
• Ability to effectively present information and respond to questions from groups of senior
management and especially clients.
• Ability to solve practical problems and deal with a variety of situations for which there may
be little precedence.
• Ability to work within a team to mentor, coach and carry out on-the-job training with more
junior staff.
• The candidate must have excellent communication, organisational and time management
skills.
Benefits
Langham Hall invests in people and developing them professionally. We are extremely proud of
our leadership-focused culture which fosters a dedicated, approachable and collaborative way of
working. We offer the opportunity to progress your career and study professional qualifications.