ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
Governance Officer In this role, you will assist with the provision of first-class internal corporate governance support to the various companies, partnerships and trusts forming part of Mourant across all its locations, working closely with our Chief Governance Officer and senior management. This role is focused on providing governance support to Mourant's law firm, consulting business and Business Services teams. If you have experience in a relevant role and are enthusiastic, organised and detail oriented, we'd really like to hear from you!
About the role
Board and committee support
• Assist with the organisation of meetings and maintenance of the annual meeting schedule
• Draft structured and coherent agendas and proactively forward plan for meetings so that all meeting packs are published on a timely basis with the right people in attendance
• Attend meetings and draft accurate and detailed minutes promptly after meetings
• Record, follow up on and proactively encourage progress from stakeholders on their action points and keep board and committee action point trackers up to date
• Assist with the preparation and internal publication of the first annual report of Mourant's top company in consultation with various stakeholders
• Become secretary or assistant secretary of boards or committees (if required)
• Assist with the annual in-house board effectiveness review process, analyse and report on officer feedback and assist with associated outcomes and actions
Entity management and compliance
• Prepare and submit annual and event-driven filings and notifications with relevant company registries, regulators and law societies
• You will maintain essential statutory books and registers, as well as non-statutory registers including registers of contracts entered into, conflicts of interest and directorships held
• Assist with responses to due diligence requests and questionnaires from clients, intermediaries and third parties and update the global due diligence request register
• Arrange execution and approval or ratification of relevant documents (for example, tax returns and financial statements)
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
• Assist with the preparation of tailored inductions for new directors and governance support for the annual audit
Projects
• Assist with the design and implementation of an enhanced internal governance framework across the law firm and Business Services. This framework will be based in part on the voluntary adoption of relevant parts of the UK Corporate Governance Code
• Assist with governance projects including entity formations, corporate restructures, strike-offs, liquidations and implementation of delegated authority arrangements
• Assist with managing the integration of new jurisdictions and legal entities and with the ongoing development of a suite of global checklists and guidance notes for recurring company secretarial tasks and governance lifecycle events
• Assist with the introduction of a new process to review the effectiveness of committee and contribute to the creation of a Governance Manual covering all Mourant entities
About you
• Relevant experience in an in-house governance and/or company secretarial role gained in a regulated professional services environment is advantageous
• Holding or studying towards a Chartered Governance Institute qualification is advantageous
• Working knowledge of Viewpoint, Document Management Systems (Worksite) and Board Intelligence or equivalent systems and platforms is advantageous
• Highly organised, proactive and diligent and able to manage a diverse and complex workload in a fast-paced working environment
• Sensitive to the requirements of working in a law firm environment and able to maintain high levels of confidentiality and discretion and demonstrate good judgement
• Enthusiastic and approachable with the calm and confident manner required to build strong working relationships across all parts of Mourant
• Ability to work independently and take ownership of own workload, with confidence to raise questions and develop knowledge
• Strong attention to detail and accuracy skills
• Proactively identifies opportunities for continuous improvement and process efficiency including increasing our usage of AI and tech solutions for governance tasks
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
• Curious and inquisitive and able to identify and investigate potential issues and solve them
• Excellent verbal and written communication skills
About Mourant
We are proud to be a leading offshore law-firm led professional services business, advising many of the world's leading financial institutions, corporations, public organisations, private equity houses and investment funds, as well as ultra-high net worth individuals and family offices.
We believe in inclusive workplaces where everyone feels seen, heard, valued and respected. We have a strong sense of common purpose, where all our people are clear about our goals and the role they can play in achieving them. We pride ourselves in providing accessible development opportunities to all our people in a team-spirited environment, where everyone feels like they belong and can thrive.
If you would like to join an award winning and forward thinking firm whose inclusive culture and values recognise that its people are fundamental to its success, we would love to hear from you.