ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Assistant Manager, Private Clients (Jersey) Administration Responsibilities:

• Attending to client needs in a timely, professional manner and maintaining knowledge and control over assets and activities of trusts administered;

• To take responsibility for the administration of a varied portfolio of trusts, companies, foundations and/or other entities, keeping data maintained up to date and relevant;

• To prepare resolutions and minutes, arranging board meetings and presenting documents to management/directors for review;

• Incorporation of companies and establishment of trusts and foundations, obtaining fee quotes from lawyers for new structures, as appropriate;

• To deal with third party service providers as required and in a professional manner;

• To lead on transactional work including property purchases/sales and restructuring, using this as an opportunity to train junior members of the team on transactional work;

• To diarise and resolve action points raised by periodic reviews on a risk-based approach and timely manner and to monitor the progress of the junior team members in clearing action points;

• To assist with the completion of other compliance or regulatory matters in a timely manner;

• To lead in the client billing process in accordance with policies and procedures and collect receivables where due;

• To review WIP regularly with line management so that advanced discussions can be held with clients where work falls outside of the scope of fee arrangements and where appropriate, to assist in additional fee invoices being raised where work is out of scope;

• To work with compliance and management to ensure that all working practices are considered when developing and improving policies and procedures, identifying any risk controls improvements required;

• To accurately record time and to achieve a daily target of 80% billable time;

• To maintain a good understanding of local regulations and compliance requirements;

• To assist in the training and development (mentoring) of junior team members;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Other projects as assigned and other duties that may be deemed appropriate to this role;

• To introduce, develop and enhance relationships with intermediaries to expand corporate network maintaining the good reputation of the business; and

• To assist Management/Directors with new business opportunities.

Competencies:

• Good attention to detail;

• Strong time management and organisational skills;

• Excellent interpersonal skills and the ability to communicate effectively with clients, intermediaries and colleagues at all levels;

• Ability to work using own initiative and make decisions within the guidelines set by corporate policies and procedures;

• Ability to lead and be part of a team of professionals;

• Ability to work under pressure and meet deadlines;

• Awareness of compliance and regulatory obligations within financial services providers; and

• Good knowledge of the principal laws relevant to the Jersey financial services industry and in particular the Companies (Jersey) Law 1991, the Trusts (Jersey) Law 1984 and the Foundations (Jersey) Law 2009. Good familiarity with equivalent laws in other jurisdictions.

People Management Responsibilities:

• To effectively manage the operation of a team of administrators (x3) to ensure a positive and expeditious approach to all client work;

• In addition, Assistant Trust Managers will take a role in recruitment, Performance Development Reviews, manage absence and with support and guidance from HR, handle disciplinary and performance issues;

• To lead, develop and mentor subordinate team members and provide technical advice and support as required;

• To be a good role model and representative of the Fairway brand and values; and

• To manage KPIs.

Professional Qualifications and Minimum Relevant Experience:

• Should hold a “Table B” qualification;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• A minimum of 6 years’ trust and company administration experience exhibiting supervisory ability and leadership qualities; and

• Comprehensive understanding and good technical knowledge of TCB administration, legislative, compliance and regulatory requirements as well as an awareness of the tax implications of various structures.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Trainee Administrator, Private Clients (Jersey) Administration Responsibilities:

Trainee Trust Administrator is responsible for assisting with the establishing, maintaining and terminating trust/company structures, and may include some or all of the following functions:

• Maintaining accurate statutory records and updating computer database and electronic records;

• Checking trust deed provisions and requirements particularly in relation to capital and income distributions, loans, pledges, guarantees, investment/asset manager appointments and asset transactions to ensure compliance with the terms of the trust;

• To become familiar with and attain a working knowledge of the companies and trusts laws and regulatory requirements (in particular Jersey laws);

• Checking and reviewing company’s articles of association to ensure activity is compliant with its terms;

• Preparing and processing bank transfer instructions with the relevant checklist;

• Undertaking PEP and Initial reviews, together with assisting with the clearing of periodic review action points;

• Assisting the trust administrator to ensure that Trustee, Director and Shareholder meetings are held as necessary, with minutes and resolutions prepared;

• Providing administrative support to the team as required;

• Compliance with internal processes, guidelines and best practices according to regulatory requirements and company policy;

• Working within clearly defined processes with instruction, guidance and direction when required; and

• Other projects as assigned and other duties that may be deemed appropriate to this role.

Competencies:

• Attention to detail;

• Strong time management and organisational skills;

• Willingness to study for professional qualifications;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Excellent interpersonal skills and ability to communicate effectively with clients and colleagues at all levels; and

• Ability to work under pressure and meet deadlines.

Professional Qualifications and Minimum Relevant Experience:

• No professional qualifications required – entry level position; and

• General competency in Microsoft Office e.g. Word, Excel, and Outlook.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Trainee Administrator, Pensions (Jersey) Administration Responsibilities:

• Day-to-day administrative support within FPTL across all pension products;

• Assist with the set-up of new personal and corporate scheme structures and ongoing associated servicing;

• Assist with the coordination of daily documentation for trustee signing;

• Assist with the processing of both personal and corporate scheme contributions, transfers, payment requests and fees;

• Assist with the monitoring of scheme bank accounts and payments processing;

• Assist with the submission of reports to HMRC and Jersey Income Tax at trigger events; and

• File administration (both paper and electronic).

Relationship Management Responsibilities:

• Assist the administration team to develop long term, profitable business relationships with Independent Financial Advisers (‘IFAs’) and Members, maintaining regular contact and ensuring Member confidentiality is respected;

• Ensure mutual understanding of IFAs, Members' and Fairway Groups expectations and commitments at outset and throughout the relationship;

• Develop a rapport with the IFAs, asset managers, platform providers and other third party service providers in relation to the proper conduct of business;

• Anticipate technical problems when dealing with Member issues, think laterally and creatively to find solutions and, where necessary, seek expert advice; and

• Where appropriate, identify and communicate improvements that enhance service to Members and/or profitability to Fairway Group.

• Risk Management Responsibilities:

• Understand and apply local legislation relating to drug trafficking, money laundering, terrorist financing and any other legislation that impacts on the conduct of fiduciary business within the jurisdiction;

• Gain an understanding of the Jersey Pension law for both personal and corporate schemes;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Report complaints, operational risks and suspicions etc. in accordance with local procedures;

• Ensure that risk issues are reported to the Directors and Compliance as appropriate;

• Understand, apply and adhere to Fairway Groups risk management policies and procedures and, where appropriate, be proactive in identifying and proposing improvements;

• Assess and manage risk situations to avert potential risk issues for both Members and Fairway Group and to ensure that the assets of both are protected; and

• Ensure that Member complaints are dealt with in a timely manner and at the right level.

Corporate Governance Responsibilities:

• Actively champion Fairway Groups values by promoting a culture of professionalism, teamwork and leadership;

• Have an understanding of Fairway Groups vision and the direction in which the Group is heading;

• Understand how the role of each individual contributes to its vision; and

• Understand and acknowledge the need for change, when required.

Financial Management Responsibilities:

• Assist the administrators in achieving the Group's financial benchmarks; and

• Assist with reviewing work in progress, deficits, aged debtors and bad debt write offs on client portfolio.

Personal Management Responsibilities:

• Contribute effectively in meetings;

• Develop good time management skills; and

• Contribute positively to the team to assist in building morale and team spirit within Fairway Group.

Personal Development Responsibilities:

• Attend seminars and workshops, read industry publications and advisory briefs and follow developments in pensions and wealth management to enhance professional and technical knowledge;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Shape one’s own development by identifying areas to improve own knowledge and skills and actively seek assistance;

• Develop techniques for coping with time/deadline pressures; and

• Complete a minimum of 15 hours CPD annually.

Competencies:

Key areas are as follows (note that the Trainee Pensions Administrator is expected to demonstrate these skills or, in the minority, show potential to acquire them):

• Basic knowledge of offshore fiduciary services;

• Basic understanding of Jersey pension law for both personal and corporate schemes;

• Basic understanding of financial markets and finance in general;

• Knowledge of compliance issues and the regulatory framework within which Fairway Group operates;

• Good interpersonal skills for dealing with intermediaries and Members;

• Good communication skills both written and verbal;

• Good time management and organisational skills;

• Sound judgement;

• Proactive attitude; and

• Proficiency with email and Microsoft Office applications, good IT and systems skills.

Job description

a c c u r o . c om

R O L E Manager

R E P O R T I N G T O Associate Director

L O C A T I O N Jersey

R O L E S U M M A R Y The Manager will have solid experience in the trust and fiduciary industry and will be able to manage the delivery of activity and transactions for their portfolio, under the direction and oversight of their Associate Director / Client Director. The Manager will also oversee the work of more junior members of the team, delegate tasks and review performance. They may also have people management responsibilities.

K E Y R E L A T I O N S H I P S

Internally:

• Client Administration teams

• Senior colleagues in all Accuro jurisdictions and Group level roles

• Compliance teams

Externally:

• Intermediaries

• Clients

Q U A L I F I C A T I O N S Professionally qualified or studying towards a qualification (i.e., STEP or ICSA).

R O L E C L A S S I F I C A T I O N S

Trust Business Employee: B

K E Y R E S P O N S I B I L I T I E S

• Take responsibility for the administration of a portfolio of clients, while maintaining and developing relationships with new and existing clients

• Ensure all transactions are properly authorised and recorded with due regard to risk

• Manage trust and company portfolios which contain complex structures, and assets such as properties, investments portfolios, vehicles etc

• Ensure all tasks are accurately recorded with clear descriptions of work conducted in the daily timesheet, and that utilisation is chargeable to the client (and recoverable)

• Provide support, coaching and performance management to the team and ensure the Associate Director and/or Client Director are well informed and consulted

• Build and strengthen relationships with key clients and intermediaries and identify new ideas in relation to products and services which may be offered by the Company

Job description

a c c u r o . c om

• Ensure all business is conducted in accordance with the policies and

procedures of the Company and the rules, guidelines and expectations of

the local regulator

• Understand, embrace and practice Accuro’s culture and values

• Any other duties that may be reasonably required

C O R E S K I L L S A N D E X P E R I E N C E R E Q U I R E D

• People and leadership skills to include developing and mentoring of

others

• Strong client relationship management skills – understanding clients’

needs and wishes, and ensure long-term sustainable relationship is built,

being decisive for the clients

• Knowledge of all aspects of company and trust administration including

nuances and statutory requirements of the major offshore jurisdictions

used in connection with clients’ structures

• Regulatory knowledge – understanding of the rules, guidelines and

expectations of the local regulator (JFSC)

• Ability to identify and manage any relevant business risks

• Commercial mindset on the profitability of the client portfolios and the

evolution of the commercial relationship

• Ability to prioritise own workload and delegation to others to exceed client service delivery standards

• Self-motivated with excellent communication skills

• Strong analytical and problem-solving skills

• Methodical, thorough and attentive to detail

• Microsoft Office competency

• Business Central experience is advantageous

T H E A C C U R O V A L U E S

Our values guide our actions in everything we do.

In performing your role and when interacting with clients, colleagues and service providers you are expected to reflect and embody our core values as described below:

We take collective responsibility and accountability

• Driving joint delivery of client outcomes.

• Finding solutions, together.

• One global Accuro.

We are ambassadorial

Job description

a c c u r o . c om

• Positively and consistently representing our people and our services.

• Making a net contribution to our planet.

• Being a progressive organisation.

We engage in constructive challenge

• Upholding a culture that encourages us to question and welcome alternative ideas and

solutions.

• Assuming positive intent from each other.

• Striving to continuously improve ourselves and our business.

We are dynamic and insightful

• Being independent thinkers and thought leaders in our industry.

• Proactively embracing and responding to change.

• Delivering to high ethical and professional standards.

We build healthy and happy relationships

• Communicating effectively, with no ambiguity.

• Promoting understanding and collaboration with all stakeholders.

• Encouraging a respectful, inclusive, and dignified environment for all.