Executive Assistant

The Role:

This is not a traditional Executive Assistant position. You will act as strategic partner, and be the central coordination point for our Global Executive Directors priorities, projects and communication across the organisation.

Your role will be to ensure that our Executive Directors time is aligned to strategic priorities, being a strong gate keeper for his time and be comfortable and making decisions on behalf of the director, whilst all the time looking at ways to ensure he is the right meetings, at the right time, fully prepared and his time is fully optimised.

Your Impact:

Diary Management & Protection

· Shape, Challenge and optimise how the Executive Director spends his week

· Take control of the Directors Calendar - blocking any meetings not need to attend, enforcing agendas prior to meetings, continuous auditing of meetings being attend and re-shaping how lower value work is supported

· Strategically manage a complex and constantly evolving schedule of meetings and events, seamlessly coordinating across numerous time zones and a variety of stakeholders.

· Arrange frequent and complex travel for meetings, conferences, and international visits, which will involve frequent travel throughout the year.

Meeting support

· Supporting Board and Sub-Committee reporting cycles, ensuring consistency and accountability

· Gather and prepare information, proactively connect the dots, and serve as the Directors eyes and ears on the ground to ensure informed decision-making.

· Support key meetings; circulating agendas, capturing notes and ensuring actions are complete.

Organisation

· Manage & support the Directors priorities; anticipating challenges before they arise and using your initiative to problem solve.

· Managing and ensuring timely follow up of important, but non-urgent work - being on top of all tasks the Director needs to complete in a week

· Support operational tasks and processes; suggesting ideas for continuous improvement and performing meeting analysis to ensure your Leader's time is being used effectively.

· Prepare and design presentations for internal meetings and talks and review and refine internal comms on behalf of your Lead.

· Support with the Organisation of team-wide off-sites, events and socials (virtual or in person).

Project Support

· Attend where the Director is unable to on non-urgent but important work

· Provide updates to the Director or how the projects are progressing and flag any issues/blockers

· Joining information, actions and priorities across teams to maintain momentum and alignment

· Preparing structured updates, briefings and summaries to support effective decision-making

· Have an over arching view of all projects under the Directors remit & provide updates when you see issues arising

About you:

You will bring experience supporting senior leaders at C-suite or Managing Director level and feel confident operating as a true business partner rather than purely administrative support.

You are naturally curious, highly organised and comfortable working across functions.

You enjoy understanding how different parts of a business fit together and take pride in connecting people, information and priorities.

You will likely have:

· 5+ years’ experience supporting senior leadership in a EA Or Executive Business Partnering Role

· Strong technology capability, with confidence using Microsoft 365, Slack, SharePoint and digital task or workflow tools

· A process-minded approach and a genuine interest in using technology to improve efficiency, visibility and consistency

· Experience coordinating work across multiple teams and stakeholders, internally and externally

· The ability to join the dots between strategy and delivery