JOB DESCRIPTION
Role title Trust & Corporate Manager
Reporting structure Reports to the Head of Risk and Compliance in Jersey
Liaison with Partners, fee earners, support staff and Risk & Compliance teams in other Carey Olsen offices
Location Jersey
Role requirements The post holder will manage Trust & Corporate Administration services, providing a timely, efficient and compliant service primarily in respect of: • The provision of new entity incorporations and formations • Company secretarial administration for Carey Olsen Corporate Services Jersey
Limited ('COCSJL')
Effective management of the business as usual Corporate Administrators activity Provide Subject Matter Expert guidance to the firm, taking an active role in the adherence to regulation and introduction of best practice General administration support to the wider Jersey Risk & Compliance team Hold the role of Deputy Money Laundering Reporting Officer
Principal duties Reservation of Company Names, Incorporations and Formations • Manage referrals from Partners and fee earners ensuring effective service is
provided in a timely manner • Ensure regular and accurate updates to the business in relation to the progress of
referrals • Manage on boarding for all trust company matters to ensure CDD requirements
are met, and SLA's are met or exceeded where appropriate • Management of Corporate Administration tasks undertaken by the team, to
include establishment questionnaires, appointment of Directors, preparing stock transfer forms, Mem & Arts and minutes, resolving queries and ensuring all documentation is completed to an acceptable standard, ensuring documentation reaches the JFSC Registry at the proper time and closing matters according to procedures
Company Secretarial / Administration and Client Reviews • Leading and overseeing the maintenance of orderly sets of statutory books,
company registers and records • Deal with day to day correspondence and administrative matters within COCSJL • Lead the provision of the invoicing cycle and administration, liaising with finance
department as required • Identify and escalate risk issues, together with suggested mitigation activities • Leading and oversee the periodic and ad hoc review process, preparing relevant
documentation for review and sign-off by matter partner and Head of Risk & Compliance
• Manage the annual periodic review cycle including agreed remediation points to ensure that relevant sign-offs are obtained within agreed timelines
JOB DESCRIPTION
• Manage the maintenance of the database holding all current and past Directorships, Protectorships, Trusteeships, Company Secretarial Services and Administration Services provided by COCSJL
Reporting • Prepare timely reports to COCSJL Board as required • Respond to requests for periodic and urgent reports, e.g. for PI insurance renewal
and ahead of JFSC reviews, inspections or questionnaires • Maintain all control spreadsheets, ensuring accuracy, migrating where appropriate
to Viewpoint • Update Viewpoint and other systems as required • National Risk Assessments - Manage the provision of data sets to satisfy the COCSJL
NRA submissions in Jersey and support the Risk & Compliance Manager with the provision of the remaining NRA datasets and submissions
Other duties • Identify, develop, implement and maintain end-to-end procedures for all
formation/ company administration processes, in accordance with legislative and regulatory requirements
• Other projects to develop and improve procedures as required, including the testing, adoption and integration of new systems
• Subject Matter Expert for Viewpoint and any other associated systems, ensuring positive contribution to working party groups, driving group policy and procedure
• Manage ongoing relationships with third parties, for instance the JFSC Registry, banks and corporate service providers
• Ad hoc duties and tasks as required
Experience • Law firm experience is desirable. Some experience of incorporating Jersey companies, foundations and limited partnerships would be helpful.
• A minimum of five to ten years trust and company administration experience, with a solid understanding of offshore corporate structures, processes and the regulatory space
• Professional qualifications
• Essential – This is a Category C appointment under the Codes of Practice for Trust Company Business of the JFSC, and as such the post holder will hold a Table 5 Qualification such as the Foundation degree in Finance or the Certificate in Offshore Administration.
• Desired – It would be desirable for the post holder to be working towards or holds a Table 4 qualification such as Fellow of ICSA, or Diploma of STEP.
• Personal characteristics
• Able to work under pressure with minimal supervision and to tight deadlines • Ability to organise and manage own workload and anticipate problems and next
steps • High level of accuracy and attention to detail • Flexible and "can do" attitude • Good analytical skills • Excellent communication skills • Able to manage key stakeholders
JOB DESCRIPTION
• Self-motivated with the ability to work well under pressure and focussed on exceeding targets and goals
• Able to manage team members and to develop their knowledge and expertise •
Conditions of work • 37.5 hours per week with 60 minutes per day for lunch – standard working hours are 08.30am – 17.00pm
Benefits • 25 days holiday entitlement with the ability to buy / sell 5 days per financial year • Discretionary bonus scheme • Private medical insurance (from day 1 with all previous conditions disregarded)
Theres the option to add family members at candidates own cost • Permanent health insurance • Life assurance x 4 annual salary