Jobs in Jersey | ASL Recruitment

Fund Administrator

Jersey

Permanent

Full-time

Published date:

20-01-2022

Investment Analyst

Permanent

Full-time

Published date:

18-01-2022

Client Reporting Accountant

Jersey

Permanent

Full-time

Published date:

18-01-2022

Summary

JOB DESCRIPTION

Job title:

Client Reporting Accountant – Funds

Department:

Fund Services Group

Employment type:

Entitled / Entitled to Work

Reporting to

(Name):

Client reporting supervisor / Associate director of Funds

Role summary:

We’re looking for a full or part qualified accountant with a minimum of five years’ experience to join our funds team! Using your existing wealth of accounting experience, you will prepare financial statements and other client reporting, including audits, in an accurate and timely manner.

In this busy team, you will prepare annual and quarterly accounts on Value Financials for Funds and Corporate entities and prepare ad hoc reports for internal analysis and client information. Using Investran, you will assist the team with all aspects of Client ledgers, from set up, maintenance and close down as and when required.

You will partner internally with client administration teams to ensure that accounting matters are resolved efficiently and provide bookkeeping support on an ad hoc basis to ensure deadlines are met. Externally you will liaise with auditors to ensure that all working papers relating to reporting and disclosure requirements are supplied in an orderly manner. You will be proactive and approach challenges with conviction, positivity, urgency, efficiency, and a smile!

No two days are the same at VG. You will need to be organised, be detail orientated, work under your own initiative yet seamlessly with your team towards the completion of the team goals and constantly look for ways to do things better, faster, or more efficiently.

Risk mitigation is part of our DNA; you will maintain specialist and technical knowledge including up to date knowledge of FRS102, IFRS and proactively identify and report risks and concerns in a timely manner to ensure that VG upholds the highest possible level of compliance and reputation.

You will have your own goals, both personal and professional; as part of the VG family you be offered support, professional qualifications and mentoring to build a successful career and fulfil your ambitions.

Key Responsibilities:

- Preparation of annual and quarterly accounts using Value Financials within agreed deadlines and ad hoc reporting for internal analysis and for client information purposes.
- Liaise directly with client administration teams on accounting matters in order to resolve any queries.
- Assisting in setting up, maintenance and close down of client ledgers as required on Investran.
- Bookkeeping as necessary on an ad hoc basis to ensure deadlines are met; monitoring receipt of necessary information and its accuracy and completeness.
- Liaison with auditors with regard to reporting and disclosure requirements and to ensure all working papers are supplied in an orderly and timely manner.
- Being available to help with annual audit queries in respect of client accounts.
- Update, scan, file and archive records as necessary to comply with VG’s record retention policies

Skills, Knowledge and expertise:

Part or fully qualified accountant
Minimum of five years’ experience of preparing financial statements for a variety of structures including corporate, real estate, limited partnerships, Jersey Property Funds (JPFs) and expert funds.
Up to date knowledge of FRS102 and IFRS
Ability to develop strong working relationships and promote a positive environment within both the team & VG.
Experience of using Investran and Value Financials and advantage but not essential as training will be offered.

Sign Date

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Head of Technical Team and Bookkeeping

Jersey

Permanent

Full-time

Published date:

18-01-2022

Administrator - Health department

Temporary

Full-time

Published date:

17-01-2022

Summary

Administrator

Department: Children Young People Education and Skills

Division: Children’s Social Care

Reports to: Business Enablement Manager

JE Reference: CLS001

Grade: 6

Job purpose

Provides a range of office based administrative services to facilitate the work of the team.

Job specific outcomes

To provide a comprehensive and confidential administrative service to the Children’s Social Care teams in line with departmental and Government of Jersey policies and procedures.

- Arrange and attend meetings between Social Workers, other partner agencies (e.g. Police, Probation, Education, Health and Legal) and young people and their families. Produce accurate and concise minutes, which may be used in investigations and court reports if required.
- Coordinate all administrative requirements for Panels in a timely and accurate manner
- Input confidential and sensitive information onto the Departmental client database
- Arrange travel for staff and young people and their families using the Government of Jersey preferred suppliers

Provide a range of financial processing services:

- Administer petty cash and issue of food vouchers, for all Children’s Social Care teams. Ensure requests are dealt with in a timely manner. Maintain accurate records, ensuring that all requests are in accordance with the Government of Jersey Financial Directions
- Ensure timely reimbursement of petty cash
- Receive and monitor cash on a weekly basis
- Raise, monitor and receipt purchase orders on Supply Jersey
- Processing invoices, staff reimbursements and other financial requests as required

Deal with internal confidential file requests, ensuring that all requests are dealt with in a timely manner. Maintain accurate records of archived client files.

Provide cover for lunch, sickness and holidays in the public reception area which is the first point of contact of the service. This includes answering the phones and dealing members of the public and professionals attending appointments.

Undertake any other administrative duties as required.

Carry out Health and Safety checks and undertake Fire Marshall role, appropriate training will be provided.

Statutory responsibilities

Active engagement, participation and compliance with any other statutory responsibilities applicable to the role, as amended from time to time.

b s

Organisation chart

Person Specification

Specific to the role

Describe the knowledge, skills, experience, and qualifications required to perform the job to a satisfactory standard.

It is important to convey what the job requires, rather than what an individual might have, as these may be different. For example, you may have a postgraduate level qualification, however, an A’ Level standard qualification is the requirement for the job.

ATTRIBUTES

ESSENTIAL

DESIRABLE

Qualifications

Please state the level of education and professional qualifications and / or specific occupational training required.

3 GCSE A-C qualifications or equivalent experience

Knowledge

This relates to the level and breadth of practical knowledge required to do the job (e.g. the understanding of a defined system, practice, method or procedure).

Knowledge of various Government systems, including Supply Jersey, Mosaic and JD Edwards

Knowledge of Medical and Legal terminology

Technical / Work-based Skills

This relates to the skills specific to the job, e.g. language fluency, vehicle license etc.

Have used computer systems to enter data and retrieve data.
Proficient in using computer applications e.g. Microsoft Office, including Word and Excel.
Attention to detail and ability to record information accurately with minimum supervision.
Previous Minute taking experience

Have previously carried out financial processing e.g. code and check invoices amounts, purchase orders, credit card statements, petty cash and expenses claims

General Skills/Attributes

This relates to more general characteristics required to do the job effectively, e.g. effective written communication skills, ability to delegate, motivation or commitment etc.

Able to accurately record information and data
Ability to manage own workload within agreed timelines and escalate where issues arise
Organised and self- motivated.
Excellent interpersonal and communication skills
Capable of dealing sensitively with a range of young people and their families, often in distressing or emotional situations
Ability to demonstrate discretion and confidentiality due to dealing with issues that can often be highly sensitive
Capacity to deal with information relating to specific circumstances of young people and their families, which at times, may cause some emotional distress

Experience

This is the proven record of experience and achievement in a field, profession or specialism.
This could include a minimum period of experience in a defined area of work if required by an external body (for example a period of post-qualification experience).

Previous experience of working in an administrative role using computer applications

Criteria relating to Safeguarding

Other requirements needed to confirm suitability to work with vulnerable people e.g. attitudes, skills, experience etc.

Core Accountabilities, Attributes and Behaviour Indicators

Appointees to this role will be required to adhere to and perform their duties in line with the standards identified in the States of Jersey tier 6 core accountabilities attributes and behaviour indicators.

The standards relevant to this tier, identified in the States of Jersey core accountabilities attributes and behaviour indicators, are to be attached in a separate document.

This next section is for Job Evaluation purposes only (Please remove everything below this point when using the JD elsewhere e.g. for recruitment / consultation purposes)

Additional job information

Specific to the role

The following sections are included to ensure that a complete picture of the job can be gained for job evaluation purposes. The requirements of the job are summed up in the preceding sections; nothing in the following sections should sit at odds with the earlier information to word count for each element should be no more than 100 words. The Additional job information section will be removed once the job has been evaluated.

Communication and Relationships

Tell us about the skills required by a typical post-holder to communicate, establish and maintain relationships and gain the cooperation of others. Let us know the skills required to motivate, negotiate, persuade, make presentations, train others, empathise, communicate unpleasant news sensitively and provide counselling and reassurance. You should also include any difficulties involved in exercising these skills.

Build relationships with team members to understand support required.

Communicate key information on administrative activities to colleagues to ensure they are fully informed to act and make decisions.

Analytical Skills
Please describe the analytical and judgemental skills required to fulfil the requirements of the job. Consider any requirements for analytical skills to diagnose a problem or situation, or to understand complex situations or information, and judgemental skills to formulate solutions and recommend/decide on the best course of action.

Responsible for reviewing information and ensuring appropriate data is accurately recorded within departments systems.

Planning & Organisation
Please tell us about the planning and organisational skills required to fulfil the job responsibilities. You should include a description of the skills required for activities such as planning or organising services, departments, rotas, meetings, conferences, events and for strategic planning. Please reference the complexity and degree of uncertainty involved in these activities. Include details of the length of typical planning horizons.

Works with minimal supervision to organise own day-to-day work tasks or activities.

Plans and organises own workload and re-prioritise tasks to ensure service level agreements are met; working quickly, accurately and to deadlines in order that high customer service standards are maintained.

Physical Skills
Tell us about any physical and sensory skills, hand-eye co-ordination, dexterity, manipulation and/or requirements for speed and accuracy, keyboard and driving skills required by the role Include the reason it is needed, and how frequently it is used. Please ensure that this information is in line with the Person Specification.

Proficient use of PC/Laptop, keyboard and mouse. Able to lift/move boxes of files.

Policy and Service Development

Tell us about any responsibilities of the job for development and implementation of policy and/or services. Let us know the nature of the responsibility and the extent and level of the jobholder’s contribution to the relevant decision-making process, for instance, making recommendations to decision makers. Also, tell us whether the relevant policies or services relate to a function, department, division, directorate, the whole trust or employing organisation, or wider than this; and the degree to which the responsibility is shared with others.

Follows policies in own role which are determined by others; no responsibility for service development, but may be required to comment on policies, procedures or possible developments.

Refers to and complies with Policy, Legislation and internal working processes and standards.

Financial and Physical Resources

Include any financial sums important to the job and briefly explain the job’s active involvement (e.g. payments processed, budgets monitored, budgets managed, procurement and/or contract values, how much the job may spend, efficiency savings etc.). If this feels difficult to answer because amounts vary across teams, then include for each team, or state a range.

Let us know of any physical assets (including clinical, office and other equipment; tools and instruments; vehicles, plant and machinery; premises, fittings and fixtures; personal possessions of patients/clients or others; goods, produce, stocks and supplies).

Please describe the nature of the responsibility clearly (e.g. careful use, security, authorised signatory, maintenance, budgetary and ordering responsibilities); the frequency with which it is exercised; the value of the resources; and the degree to which the responsibility is shared with others.

Record, maintain and order stock supplies and stationery required by team.

Accurately code and check invoices amounts, purchase orders, credit card statements, petty cash and expenses claims to ensure they relate to the correct budgets and are logged, cross examined and matched correctly to any relevant paper work or records before passing for sign off and payment. Query incorrect amounts or descriptions and arrange for prompt return of amended copies.

People Management
Let us know about any responsibilities of the job for management, supervision, co-ordination, teaching, training and development of employees, students/trainees and others in an equivalent position.

Include work planning and allocation; checking and evaluating work; undertaking clinical supervision; identifying training needs; developing and/or implementing training programmes; teaching staff, students or trainees; and continuing professional development (CPD). It also includes responsibility for such personnel functions as recruitment, discipline, appraisal and career development and the long-term development of human resources. The nature of the responsibility of the responsibility is more important than precise numbers of those supervised, co-ordinated, trained or developed.

Provides advice, or demonstrates own activities or workplace routines to new employees in own work area.

May be asked to evaluate and check colleagues work.

Information Resources

Tell us about any specific responsibilities of the job for information resources (e.g. computerised; paper based etc.) and information systems (both hardware and software e.g. HR or medical records).

Let us know about the nature of the responsibility (security; processing and generating information; creation, updating and maintenance of information databases or systems) and the degree to which it is shared with others.

Use of department IT system; Mosaic.

Responsible for ensuring appropriate safeguards are being observed with regards to data e.g. storage/usage of highly sensitive personal or departmental data.

Freedom to Act

Please tell us about the context in which the job operates, illustrating the extent to which a typical post-holder would have accountability for their own actions and those of others, to use own initiative and act independently; and the discretion given to the jobholder to take action. Consider supervisory/managerial control; instructions, procedures, practices and policies; professional, technical or occupational codes of practice or other ethical guidelines; the nature or system in which the job operates; the position of the job within the organisation; and the existence of any statutory responsibility for service provision.

Guided by precedent and clearly defined occupational policies, protocols, procedures or codes of conduct. Work is managed, rather than supervised, and results/outcomes are assessed at agreed intervals.

Works independently and efficiently using own initiative to prioritise and process a continuous workload.

Offering accurate guidance and support to new members of the team as required.

Physical Effort

What level of physical effort (e.g. normal office work, lifting, pushing, pulling, applying force etc.) is required, including approximate weights, for what reason and how frequently is it required.

Normal office work. Able to lift and move boxes of files.

Mental Effort and Concentration

Describe the type and extent of tasks that require concentration. E.g. the period and continuity. This might include practical tasks including driving, and desk-based work.

Microsoft Office Skills

Must be able to deal calmly with a responsive approach to sudden and sometimes multiple demands.

Inevitable changes in pace and direction as a result of events such as covering absence.

Emotional Effort

Describe the nature, level and frequency of emotional circumstances the job directly encounters. The test is not whether a specific person is upset by what happens as a regular part of the job, it is whether any reasonable person would become upset.

Direct exposure to customers in distressing or emotional situations is rare but there may be regular exposure to distressing information shared in meetings. The role has access to information relating to the specific circumstances of our customers, and at times, this may cause some emotional distress.

Working Conditions

Tell us about the nature, level, frequency and duration of demands arising from inevitably adverse environmental conditions (such as inclement weather, extreme heat/cold, smells, noise, and fumes) and hazards, which are unavoidable (even with the strictest health and safety controls), such as road traffic accidents, spills of harmful chemicals, aggressive behaviour of patients, clients, relatives, carers.

Exposure to unpleasant working conditions or hazards is rare.

Any other information
Include any information that you believe is important to ensure that we have a sound understanding of the role that is not included anywhere else in the form.


Job specific outcomes
Organisational structure

Date of Evaluation

xxx

Post Number

xxx

Post Band

xxx

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Finance Assistant –12 month Contract

Jersey

Temporary

Full-time

Published date:

17-01-2022

Summary

JOB SPECIFICATION

DEPARTMENT: Finance, Jersey REPORTS TO: Finance Director

JOB TITLE: Finance Assistant – 12 month Contract

LEVEL: Assistant Accountant

COMPANY/DEPARTMENTAL OVERVIEW:

Brevan Howard is one of the world's leading absolute return asset managers, managing assets in excess of

$16bn* on behalf of institutional investors. Brevan Howard's investor base is comprised primarily of pension funds,

endowments, insurance companies, government agencies, private banks and fund of funds. The firm currently

employs over 200* individuals worldwide, across offices in Jersey, London, Geneva, New York, Washington D.C.,

Hong Kong and Singapore, including over 100 investment professionals.

The group finance team is based in Brevan Howard’s Jersey office and is responsible for all financial reporting

and advisory matters across the group.

* Data as at 1 August 2021

MAIN DUTIES/RESPONSIBILITIES OF THE ROLE:

Key responsibilities:

 Responsibility for the Accounts Payable function:

1. Ensuring timely settlement of supplier/purchase invoices;

2. Ensuring required and appropriate authorisation & approval is obtained for all disbursements liaising with internal business departments as necessary; and

3. Responsibility for the AP workflow within the group’s finance system (Dynamics AX).

Other responsibilities:

 Assisting the financial controllers with the month-end process and management reporting;

 Assisting in the preparation of audit information as required; and

 Reconciliation of bank accounts.

PERSON SPECIFICATION:

This role is suited to an individual who is keen to wrap their arms around the accounts payable function and in time take on additional work across the finance function. The candidate should have a high attention to detail, be motivated and be able to work autonomously with limited oversight.

Essential Desirable

WORK EXPERIENCE/BACKGROUND:

 Min 3 years’ accounting experience;

 Experience of accounting systems; and

 Good practical experience of Microsoft Excel & Word.

 Experience within the asset management or financial services industry; and

 Experience of Dynamics AX.

 VAT experience

TECHINICAL/BUSINESS SKILLS & KNOWLEDGE:

 Good numerical skills.

OTHER REQUIREMENTS

 Highly organised and works well under pressure;

 Strong work ethic, good team player; and

 Good interpersonal and communications skills.

Read More Apply Now

Commercial Specialist Lead

Jersey

Permanent

Full-time

Published date:

17-01-2022

Summary

Commercial Specialist Lead

Department Section

Treasury & Exchequer Commercial Services

Reports to Head of Commercial JE Ref 015255 Grade

12-13

This role is a link grade of 12 and 13. Appointees who meet the essential skills, experience and requirements of this role would be a grade 13. Appointees that demonstrate some but not all the essential skills, experience and requirements would be considered at a grade 12 and given development opportunities to reach the higher grade

Job purpose Professional lead of a multi-disciplined commercial team supporting departments, category leads, projects and programmes. This role will plan day to day Commercial SME operational activity and resources to meet agreed commitments coordinating internal and external resource to support programmes and projects for GoJ. In addition, The Commercial Specialist Lead will be responsible for the delivery of Contract Management capability Job specific outcomes

• Professional leadership of a multi-disciplined commercial team supporting departments, category leads, projects and programmes. Day to day operational planning of Commercial SME activity and resources to meet agreed commitments coordinating internal and external resource to deliver specialist advice for GoJ

• Manages the Commercial Speicalists Team ensuring that the team's pipeline of work is delivered on time and to the right standard. Supporting the prioritisation of department requirements and liaising with stakeholders ensuring that they are informed of competing priorities, where appropriate, escalating prioritisation to the Leadership Team

• Champion compliance with all GoJ and Commercial policies, processes and technology.

• Actively champion the value of the Commercial Team and embed commercial practices and expertise through coaching and mentoring the service and business users to embed commercial, procurement and supplier management practices and expertise.

• Build the commercial capability of the team and optimise the mix of core and flex resources based on business needs. Responding to stakeholder requests and securing the right specialist resource for each project

• Reports on the Commercial Team performance promptly, analysing trends and

benchmarking the performance of the team about their goals. Seeking feedback to support improvements across Commercial Services and the organisation. Fostering a culture of continuous improvement and knowledge sharing

• Defines and implements the corporate contract management standard, balancing best practice with what is right in Jersey. Ensuring the adopted solution allows the organisation to achieve the right outcomes whilst managing risk across the supply chain and enabling the effective delivery of frontline services.

• Provides specialist support for post-award contract management across the organization, assuring that supplier governance, risk, performance & value meets the required standard.

• Understand and act upon management information on aggregated contract performance, ensuring any identified risk is managed appropriately.

• Provide leadership in the management of the on-going commercial and contractual relationship with key suppliers guide the development of improvement plans with suppliers, business stakeholders and procurement colleagues in conjunction with Category Managers and Service (Contract) Managers

• Oversees the resolution of commercial and contractual disputes and support Service (Contract) Managers in resolving operational issues/escalations as required. • Coaching and mentoring the Commercial Services team and the business to increase expertise and capability whilst embedding the right contract management practices. • Any other duties as required by the line manager or Head of Department that are commensurate with the role and in support of the Government of Jersey

Statutory responsibilities Active engagement, participation and compliance with any other statutory responsibilities applicable to the role, as amended from time to time.

Organisational structure

Organisation chart

Person Specification Specific to the role

ATTRIBUTES ESSENTIAL DESIRABLE

Qualifications Please state the level of education and professional qualifications and / or specific occupational training required.

Relevant business degree

Up to 5 years equivalent experience

Knowledge This relates to the level and breadth of practical knowledge required to do the job (e.g. the understanding of a defined system, practice, method or procedure).

Knowledge of planning methodologies and matching skillsets to diverse projects and programmes Knowledge of commercial and procurement principles and best practices Good knowledge of supplier /partner relationship and contract management and contract models that deliver value throughout the procurement lifecycle through implementation of relevant category strategies. Expert knowledge and understanding of delivering strategic projects and services on time to agreed objectives through applying project management skills to scope, manage, track and report projects Knowledge of overseeing complex strategic projects and coaching teams to meet deadlines whilst ensuring works completed to the highest standard within large organisations undergoing significant change

Understanding of the Jersey political landscape (how things get done)

Understanding of the

Government Plan

An appreciation of the Team Jersey and One Government vision.

programmes.

Technical / Work-based Skills This relates to the skills specific to the job, e.g. language fluency, vehicle license etc.

Ability to bring together and articulate the broader business context and understanding of the strategic business priorities and objectives. Coaching others to ensure they are comfortable discussing these with strategic stakeholders across the organisation

Excellent ability to draw on a range of consulting skills to drive strategic stakeholder engagement, effective communication, demonstrate creativity in problem solving, develop and deliver compelling solutions and manage the people side of change

Good analytical reasoning and data analysis to support insight led decision making. With the ability to interpret and present the information to positively influence decision makers across the organisation.

General Skills/Attributes This relates to more general characteristics required to do the job effectively, e.g. effective written communication skills, ability to delegate, motivation or commitment etc.

Demonstrable business engagement skills, with the presence to be a role model for other team members, influence positive outcomes and the confidence to challenge Excellent ability to build strong credible, trust based relationships with senior stakeholders and the confidence to constructive challenge business owners, stakeholders and suppliers Demonstrates excellent capability and capacity for critical thinking and ability to apply this insight in a practical and engaging manner

Good ability to coach both direct teams and matrix teams across complex organisations to enhance commerciality and grow talent

Experience This is the proven record of experience and achievement in a field, profession or specialism. This could include a minimum period of experience in a defined area of work if required by an external body (for example a period of post-qualification experience).

Significant demonstrable experience of leading and developing multi-disciplined commercial teams, enhancing the added value of the team

Demonstrable experience of leading the implementation of new service lines within large, complex organisations. Developing and refining the service offering to meet organisational needs

Significant demonstrable experience of organising and allocating resources within largecommercial/procurement teams within large organisations (preferably within a commissioning environment) undergoing large-scale change Significant demonstrable experience of coaching staff to influence and maximise value from large, complex internal and external commercial relationships in complex businesses that are undergoing significant change programmes

S

Core Accountabilities, Attributes & Behaviour Indicators

Appointees to this role will be required to adhere to and perform their duties in line with the standards identified in the States of Jersey tier 4 core accountabilities, attributes and behaviour indicators.

Read More Apply Now

Commercial Lead

Jersey

Permanent

Full-time

Published date:

17-01-2022

Junior Administrator - Executive Compensation Services

Jersey

Permanent

Full-time

Published date:

17-01-2022

Senior HR Administrator - FTC

Jersey

Permanent

Full-time

Published date:

17-01-2022

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