Job ID:
36074
Published date:
11-07-2024
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Job ID:
36071
Published date:
11-07-2024
Summary
Our client is a top provider of professional services, with expertise in serving the world's wealthiest families with trust and corporate needs as well as offering upscale, customized services to the private capital fund industry.
This role's main goal is to support the manager who is in charge of managing client interactions, administrative duties, team member coaching, and delivering the best possible service. Important duties include managing intricate private capital arrangements, supporting the creation of new structures, offering top-notch customer service, managing a staff, filling in for managers when needed, invoicing, and debt settlement.
The required skills include being positive, personable, and self-motivated, understanding of quality client service requirements, a minimum of 5 years of fund experience, a culture of excellence, excellent interpersonal and communication skills, solid technical financial services knowledge, knowledge of regulatory and legal requirements, and the ability to handle tasks independently.
The minimal qualifications are chartered secretary/ICSA, chartered accountant, or lawyer.
Get in touch to find out more.
Job ID:
36073
Published date:
10-07-2024
Summary
FUND ADMINISTRATOR
Jersey
T
he Highvern group is a leading, independent professional services firm specialising in offering high-end bespoke services to the private capital fund sector and trust and company services to a number of the world’s wealthiest families. The primary purpose of this role is to assist the Senior Manager and Directors with the administration of a portfolio of clients and onboarding of new and switch clients.
REPORTS TO:
Senior Manager Funds
KEY ACCOUNTABILITIES:
Assisting with the administration of a range of private capital structures (funds and corporates) and associated structures.
Assisting with establishing new structures and transitioning switch business in accordance with our streamlined approach.
Provision of exceptional service levels and client experience for clients and related parties throughout the whole life cycle.
Assist with the maintenance and development of client and advisor relationships, demonstrating responsiveness, and develop an in depth knowledge of clients’ structures and market awareness.
Assist with all aspects of company secretarial matters, including preparation of agendas, collation and distribution of board packs, and minutes for board meetings.
Assist in processing routine fund operations such as investor calls and distributions.
Prepare payment instructions for fund related expenses.
Accurate execution and recording of all related activities.
Refer as appropriate to line manager with suggested solutions wherever possible, demonstrating a desire to learn and develop.
Adherence to all company workflows, policies and procedures.
SKILLS, KNOWLEDGE & EXPERIENCE REQUIRED:
Positive, personable, self-motivated and a willingness to learn.
Demonstrable experience of working in a funds or similar environment at a similar level.
Ability to demonstrate a culture of excellence and continuous improvement.
Deadline oriented; ability to work collaboratively and flexibly.
Excellent interpersonal and communication skills, together with attention to detail, are required to develop close working relationships with colleagues, clients and business contacts.
Ability to deal with tasks independently.
Basic knowledge of AML/KYC legislation and requirements.
PREFERRED MINIMUM QUALFIICATIONS:
ICSA / ACCA / ACA qualified or studying toward
Job ID:
36053
Published date:
04-07-2024
Summary
Trainee Administrator, Central Client Services
Trainee Administrator, Central Client Services
Jersey
Why Saltgate?
Colleague or client, we invest in the best. As an independent and exclusive employer, we’re a people-first business that truly prioritises our people above short-term profits.
We launched in 2007 to focus on investing in long-term relationships so we can deliver the best service to our blue-chip clients. At Saltgate, you’ll get unique exposure to our clients, valuable experience, and continued opportunities for learning and development.
Cross-level collaboration is supported and encouraged. Our open plan office means you’ll sit alongside and learn from our most experienced team members.
Saltgate has grown to three offices, over 200 colleagues, and more than US$100bn of assets under management, but we’ve kept the intimate, supportive spirit that makes us stand out.
Your role
Our CentralClientServicesteamdeliver internal client, tax, regulatory and statutory reporting.
Reporting to the Senior Administrator you will collaborate closelywiththeclientfacing teams assisting with reporting and data maintenance.
Your focus
- Under line manager direction, perform tasks according to in line with policies and procedures
- Monitor incoming emails, tracking requests to ensure they are captured and responded to, drafting responses when requested
- Assist with various statutory reporting such as FATCA/CRS, Annex IV and Corporate tax
- Assist with various regulatory reporting such as Annual confirmation, Annual ISE filings, Registry updates
- Assist with collation of information and completion of check sheets ensuring relevant system data is up to date and accurate
Your experience
- Have strong academics and a passion for learning
- Able to clearly communicate across different audiences and be an attentive listener
- Proactive and responsive
- Be accountable to self and others to meet commitments, demonstration a methodical approach and accurate delivery
- Present a high level of motivation and demonstrate a ‘can do’ attitude
All individuals are assigned responsibility for assisting in the overall information security and data protection environment. This includes attending and completing all mandatory information security and data protection training and complying with all applicable policies and procedures.
Any questions or issues should be escalated in a timely manner to designated individuals, or if in doubt, consultation should take place with the relevant line manager.
Our pledge
As a people-first organisation, we aim to attract the best people and help them develop so they can deliver exceptional client services.
We embrace diversity, and have a culture of openness, which is reflected in our core values – engagement, partnership, integrity, and commitment. Whether you’re a client or a colleague, Saltgate will partner with you to ensure you can achieve your best.
Saltgate is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Job ID:
36033
Published date:
28-06-2024
Summary
Senior Fund Administrator,
Funds
To work within the Funds Team providing high quality administration for a portfolio of fund clients with particular emphasis on the client service aspects of the business, delivering excellent service at all times.
Jersey - Channel Islands
Summary:
Roles at this level are exposed to work relating to all aspects of the fund life cycle, from establishment and onboarding, to the ongoing administration, through to closure. Administration tasks are undertaken at this level but also as part of wider processes involving other team members and other service lines. There is an expectation to be able to support the team directly or indirectly based upon an experience and technical expertise, or knowledge of a specialised field.
Principal accountabilities:
- To take responsibility for a portfolio of investment funds ensuring that they are in good standing from an accounting, statutory, legal and compliance perspective.
- To represent a portfolio of fund clients being the first port of contact for such clients and intermediaries and thereby maintaining a defined service standard.
- To produce accurate, timely and concise responses to client correspondence.
- To plan effectively and schedule of work to meet management and client deadlines and to ensure profitability.
- To assist in the setting up of new fund / corporate vehicles helping towards the timely completion of a new transaction.
- Liaison with other teams to ensure that the client experience is seamless.
- To record all time on the Company’s time recording system and ensure narrative is clear and sufficiently detailed.
- Achieve financial targets as determined by management.
- To attend board meetings and produce minutes as a record of the proceedings.
- Such other duties as the management may at times reasonably require. This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment.
The type of person we are looking for:
- Proven experience in Fund Administration, with experience servicing expert and/or listed funds a benefit
- Knowledgeable in AML/CDD/onboarding a benefit
- Studying/Qualified in Fund Administration/ICSA or CGI/ACCA or equivalent professional qualifications
- Proactive and forward thinking
- Able to use initiative when handling tasks and be committed and driven to achieving excellence for yourself and our clients
- Excellent communication skills
- Assist with the supervision and development of junior staff
Before you apply
Five years’ Jersey residency required for this role, as required by Control of Housing and Work (Jersey) Law 2012.
Job ID:
36022
Published date:
24-06-2024
Summary
Communications and Engagement Senior Officer
Communications and Engagement Senior Officer
Jersey
Why Saltgate?
Colleague or client, we invest in the best. As an independent and exclusive employer, we’re a people-first business that truly prioritises our people above short-term profits.
We launched in 2007 to focus on investing in long-term relationships so we can deliver the best service to our blue-chip clients. At Saltgate, you’ll get unique exposure to our clients, valuable experience, and continued opportunities for learning and development.
Cross-level collaboration is supported and encouraged. Our open plan office means you’ll sit alongside and learn from our most experienced team members.
Saltgate has grown to three offices, over 200 colleagues, and more than US$100bn of assets under management, but we’ve kept the intimate, supportive spirit that makes us stand out.
Your role
As part of the Communications team, you’re responsible for the production and management of all communication material for corporate, engagement, advertising, and marketing purposes.
Reporting to the Chief People Officer and People & Engagement Partner, you’ll oversee our social media presence and drive awareness of the Saltgate brand among clients and candidates. You’ll work with all teams to ensure transparency accuracy and engagement is upheld across the business through impactful internal communications and engaging activities.
Your focus
- Create and manage engaging and informative content for Saltgate’s social media, driving its growth
- Deliver internal communications and campaigns, partnering with various teams
- Maintain our intranet portal and website
- Plan, organise and deliver engagement campaigns and events
- Write press releases for local media
- Work with third parties or agencies for marketing purposes
- Collaborate with client-facing teams to produce pitches, marketing, and advertising material
- Work with charitable partners to deliver on ESG strategy
- Be a champion of the Saltgate brand culture and values
Your experience
- 3 years of experience in a communications, social media or marketing role
- Communications, media, marketing, or related degree
- Ability to work across various channels for different audiences
- Exceptional communication, written, and verbal skills
- Creative thinking
- Collaborative, organised, flexible and resilient
- Ability to work independently and proactively
- Able to build and maintain networks and relationships, both internally and externally
- Resourceful and agile with the ability to turn challenges into opportunities to learn and build upon
All individuals are assigned responsibility for assisting in the overall information security and data protection environment. This includes attending and completing all mandatory information security and data protection training and complying with all applicable policies and procedures.
Any questions or issues should be escalated in a timely manner to designated individuals, or if in doubt, consultation should take place with the relevant line manager.
Our pledge
As a people-first organisation, we aim to attract the best people and help them develop so they can deliver exceptional client services.
We embrace diversity, and have a culture of openness, which is reflected in our core values – engagement, partnership, integrity, and commitment. Whether you’re a client or a colleague, Saltgate will partner with you to ensure you can achieve your best.
Saltgate is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Job ID:
35912
Published date:
21-06-2024
Summary
The role involves establishing, maintaining, and terminating fund structures, managing client needs, processing bank transfers, facilitating investment acquisitions and disposals, assisting with investor reporting, conducting periodic reviews, advising on CDD requirements, maintaining board meeting trackers, recording time for billing, training new staff, maintaining compliance with FFSL procedures, providing administrative support, and producing accurate work within industry standards.
Technical knowledge and skills required include minute writing, attention to detail, strong time management, interpersonal skills, and ability to work under pressure. Experience and qualifications include education to at least A Level, high proficiency in Microsoft Office, holding a CLTI Certificate in Fund Administration, and 3-5 years of demonstrable funds experience.
To learn more about this role,get in touch!
Job ID:
35965
Published date:
21-06-2024
Summary
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Job title |
Senior Corporate Administrator |
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Department |
Corporate |
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Employment type |
Entitled / Entitled to work |
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Employment status |
Permanent |
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Reporting To |
Manager – Corporate (the “Team”) (in their absence, the Associate Director within the Team) |
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Role Summary |
In this role, you will be responsible for a wide range of matters relating to the Team and its client portfolio. You will take direct responsibility for, with your sub team colleagues, a portfolio of trust and company structures. You will work closely with the Team Manager and the Team Director and the wider Corporate team management as required who will assist you getting to know your client entities, introduce you to clients and assist with workloads. You will work on matters ranging from providing our clients with a proactive and efficient service, onboarding new clients, and attending meetings.
As the business is looking to grow the Team, you will be expected to seek new business development opportunities and make connections where possible to help introduce new business to VG, win new clients and look to expand current client services. This will include regular trips to see clients and intermediaries in the UK, attendance at conferences and events and building relationships with local legal firms.
There may be a requirement from time to time to assist the wider corporate team during periods of staff shortages or holidays. |
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Key Responsibilities |
Administration – You will be the primary contact for the portfolio of clients that are designated to you and must ensure that you carry out all administration duties that would be expected of you, to include the execution of applicable agreements, the holding of meetings and payment of applicable fees and costs as become due. At the same time, you must ensure that all legal requirements of each entity are adhered to and further, alongside the Team Accountant, that where applicable all accounting records are maintained correctly.
Additional duties will include a responsibility to maintain and fulfil actions recommended by diary entries for tax filings and advice updates, quarterly client calls, financial account production deadlines, fee settlement discussions or chasers, CDD review and updates, breach/complaint/error remediation, client money reviews fee reviews and increases and any other future actions required by VG procedures or necessary for the efficient administration of client entities
Fees - Work with the Manager in conducting annual and sometimes ad-hoc fee reviews for your clients; make recommendations based on research undertaken; ensure increased fees are passed where provided for in the administration agreement/fee proposal; and liaise with support teams (accounts, compliance and corporate secretarial) to assess whether work undertaken merits additional charges to the client.
Projects - To complete all projects allocated to time and quality.
Mentoring - You may be asked to be part of VG’s “Buddy” system whereby you will be tasked with providing support to new team members during their probationary period. Provide support to team members as required.
Problem Solving - Assist with problem solving particularly in areas where knowledge and experience has been gained from similar transactions.
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Professional Qualifications and Minimum Relevant Experience: |
The holder of this position should:
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Skills, knowledge, competencies and expertise: |
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Our Core Values: |
VG's Core Values are the corner stone of our business, they have helped us to grow and develop our business as well as giving us goals to which to aspire. These core values are qualities that define the way by which we work. By having our values clearly defined, we aim to continue to be successful whilst retaining the company's culture and talent.
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Other Responsibilities: |
Risk: You will make known to VG’s Directors all matters of which you become aware involving, litigation, potential litigation, claims, potential claims, complaints and potential complaints against the company and matters which, under regulations need reference to our approval from directors i.e. fraud, drug trafficking; matters for which no formal guidelines are laid down and matters which fall under the general description "policy matters".
You will manage designated companies and other client entities in accordance with agreed procedures and in the spirit of risk mitigation and to be open and transparent when matters arise which give concerns.
Data Integrity: Ensure integrity of data is maintained at all times.
Self-Development: Undertake the minimum required number of CPD hours.
Regulatory: Keep up to date with regulatory and control issues affecting VG and its clients.
Compliance: Maintain awareness and comply with all Anti Money Laundering laws, regulations, policies and procedures relevant to VG and its clients.
Comply with all policies and procedures relevant to the position.
Confidentiality: All and any information concerning the practice, business dealings and affairs of VG and Voisin (together or separately, the "Company") and each and every one of its clients, which may come to an employee’s knowledge by reason of employment and this includes information as to the identity and affairs of clients must remain confidential and is not to be discussed outside of the office.
Any breach of this term during the course of employment will be regarded as a fundamental breach and may lead to instant dismissal and the Company reserves the right to take whatever legal action it may deem appropriate. |
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Other Matters: |
The post holder will be expected to undertake study and will be required to obtain the relevant professional qualifications to further their professional development. |
The non-contractual benefits stated within the above and any offer or contract of employment are subject to change from time to time and at the discretion of VG. For details of the legal and regulatory status of VG, please visit www.vg.je.
Sign Date
Job ID:
35955
Published date:
21-06-2024
Summary
Senior Fund Administrator - Private Debt %MCEPASTEBIN% Reports to Client Relationship Manager The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager. Key responsibilities: Administer a complex range of funds, management companies and associated fund structures
and liaise with clients and intermediaries as necessary Co-ordinate all company secretarial matters, including attendance and preparation of minutes
for board and shareholder meetings Process and co-ordinate routine and complex fund operations Ensure accurate investor records are maintained and process all investor changes / transfers
thereon Prepare manual and electronic payment instructions to settle fund expenses and to ensure the
maintenance of the electronic payments library Ensure staff are trained on electronic banking systems and co-ordinate the opening of new
bank accounts Ensure regulatory and statutory filings are made in a timely manner Manage the accounts distribution and filing process Act as a mentor to junior staff under the supervision of senior staff
Skills, knowledge, expertise: The candidate will be expected to be part-qualified with a relevant professional qualification
(preferably ICSA Diploma level or equivalent) Strong financial services experience (to be supported through the Aztec Academy) Computer literacy skills are essential Very good interpersonal skills are required to develop close working relationships with
colleagues, clients and business contacts We will provide the training, both in-house for relevant technical knowledge and also for professional qualifications to enhance your ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as we value close working relationships with colleagues, clients and business contacts.
Job ID:
35951
Published date:
21-06-2024
Summary
Fund Administrator - Private Equity Reports to the Client Relationship Manager %MCEPASTEBIN%Reports to Client Relationship Manager The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager. Key responsibilities: Administer funds, management companies and associated fund structures within the team and
liaise with clients and intermediaries on a daily basis Assist with all aspects of company secretarial matters, including the preparation of agendas,
collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings
Maintain accurate investor records on eFront and process investor changes Prepare manual and electronic payment instructions to settle fund expenses and assist with the
maintenance of the electronic payments library Process and co-ordinate routine fund operations, including investor calls and distributions Ensure regulatory and statutory fillings are made in timely manner Assist with the accounts distribution and filing process Assist and support the induction, integration and training of Trainee staff
Skills, knowledge, expertise: The candidate will be expected to be studying towards a relevant professional qualification
(preferably ICSA Certificate level or equivalent) Some financial services experience (to be supported through the Aztec Academy) Computer literacy skills are essential Good interpersonal skills are required to develop close working relationships with colleagues,
clients and business contacts We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.
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