Senior Fund Administrator - Private Equity

Reports to Client Relationship Manager

With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which o ers exceptional learning and development opportunities combined with progression.

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

 Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary

 Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings

 Process and co-ordinate routine and complex fund operations

 Ensure accurate investor records are maintained and process all investor changes / transfers thereon

 Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library

 Ensure sta are trained on electronic banking systems and co-ordinate the opening of new bank accounts

 Ensure regulatory and statutory fillings are made in timely manner

 Manage the accounts distribution and filing process

 Act as a mentor to junior sta under the supervision of senior sta

Skills, knowledge, expertise:

 Experience in, or good knowledge of, the PE Funds industry ideally within the Channel Islands

 The candidate will be expected to be studying towards a relevant professional qualification (preferably CGI Diploma level or equivalent)

 Sound technical financial services knowledge (to be supported through the Aztec Academy)

 Computer literacy skills are essential

 Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on di erent things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

 Competitive salary

 Discretionary bonus scheme

 Flexible, hybrid working

 Generous holiday allowance

 Pension scheme

 Private medical insurance, including eye care

 Permanent health insurance

 Life assurance (death in service and critical illness benefit)

 Worldwide travel insurance

 Ability to work abroad for up to 3 weeks per annum

 Regular social events

 Health and wellbeing programmes

 Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior Fund Accountant - Real Assets

Reports to Financial Reporting Manager

The purpose of this position is to carry out routine day-to-day accounting of fund structures under the direction of a Financial Reporting Manager.

Key responsibilities:

 Bookkeep a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary

 Complete all aspects of accounting matters for a portfolio of fund structures, including the preparation, reconciliation and proofing of investor reports, statutory financial statements, and ad-hoc investor queries

 Deal with the completion of routine audit queries

 Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions

 Maintain accurate records and Microsoft Excel working paper schedules for all aspects of accounting

 Deal with the preparation and reconciliation of periodic direct and indirect tax returns

 Act as a mentor to junior sta under the supervision of senior sta

 Get involved and play an active part in supporting with ongoing and new strategic projects

Skills, knowledge, expertise:

 The candidate will be expected to be part qualified with a relevant professional qualification (preferably having commenced ACCA Professional level or ACA Advanced level)

 Previous industry experience

 Strong financial services experience (to be supported through the Aztec Academy)

 Computer literacy skills are essential

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on di erent things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

 Competitive salary

 Discretionary bonus scheme

 Flexible, hybrid working

 Generous holiday allowance

 Pension scheme

 Private medical insurance, including eye care

 Permanent health insurance

 Life assurance (death in service and critical illness benefit)

 Worldwide travel insurance

 Ability to work abroad for up to 3 weeks per annum

 Regular social events

 Health and wellbeing programmes

 Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Senior Corporate Administrator

Reports to Client Relationship Manager

Corporate Services within Aztec is a relatively new dynamic team. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do. With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which o ers exceptional learning and development opportunities combined with progression.

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

 Build and maintain strong working relationships with clients, colleagues and other business contacts

 Administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities

 Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters

 Coordinate and review the work of more junior team members

 Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings

 Assist with obtaining CDD on shareholders and maintain the register

 Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner

 Liaise with notary o ices, banks, and regulatory and tax authorities (as applicable)

 Ensure regulatory and statutory filings are made in timely manner

 Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures

 Ensure sta are trained on electronic banking systems and co-ordinate the opening of new bank accounts

 Assist with the audit of corporate entities.

 Act as a mentor to junior sta under the supervision of senior sta

Skills, knowledge, expertise:

 The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably CGI Certificate level or an accountancy qualification)

 Sound technical financial services knowledge (to be supported through the Aztec Academy)

 Strong knowledge of company and partnership laws and an understanding of trusts would be beneficial

 Computer literacy skills are essential

 Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a truly independent, owner-managed business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on di erent things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

 Competitive salary

 Discretionary bonus scheme

 Flexible, hybrid working

 Generous holiday allowance

 Pension scheme

 Private medical insurance, including eye care

 Permanent health insurance

 Life assurance (death in service and critical illness benefit)

 Worldwide travel insurance

 Ability to work abroad for up to 3 weeks per annum

 Regular social events

 Health and wellbeing programmes

 Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

SCRM / Associate Director

Reports to Associate Director / Director

We are looking to recruit an experienced Senior Client Relationship Manager to administer a limited portfolio of fund structures whilst e ectively managing client relationships. You will be managing and working alongside a team of fund administrators and accountants, whilst reporting to an Associate Director. Your expertise will be key to the award-winning outsourced solutions that the Group provide to our clients.

Key responsibilities:

 Manage the administration of clients’ a airs within a team, incorporating the compliance requirements of the team (internal CMP reports, Compliance reports to boards, periodic client reviews) and regulatory requirements

 Co-ordinate legal, tax and other professional advice

 Act as a higher authority on day-to-day queries and as “A” level 4-eyes signatory on administration matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts

 Ensure that the Operational Procedures Manuals and ISAE checklist templates are reviewed and developed on a timely basis and are fully complied with

 Attend client board meetings and ensure they are minutes and distributed in a timely manner

 Ensure the preparation, review, distribution and filing of periodic financial statements on a timely basis and in accordance with regulatory guidelines

 Co-ordinate billing of team’s clients, including analysis of time spent and monitoring of debtors

 Ensure the administration requirements for a whole team are met, overseeing planning, scheduling, and monitoring of workloads

 Act as mentor to managers and supervise and assist in the training and development of all direct reports

 Arrange and manage the appraisal process for reporting lines

 Act as an “A” level Authorised Signatory

Skills, knowledge, expertise:

 The candidate should hold a relevant professional qualification (ICSA Diploma level or equivalent)

 The candidate is required to have extensive experience within fund administration

 Strong technical financial services knowledge (to be supported through the Aztec Academy)

 Strong people management experience

 Evidence of managing a major client relationship

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance your ability to provide sound managerial services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

SCRM / Associate Director

Reports to Associate Director / Director

We are looking to recruit an experienced Senior Client Relationship Manager to administer a limited portfolio of fund structures whilst e ectively managing client relationships. You will be managing and working alongside a team of fund administrators and accountants, whilst reporting to an Associate Director. Your expertise will be key to the award-winning outsourced solutions that the Group provide to our clients.

Key responsibilities:

 Manage the administration of clients’ a airs within a team, incorporating the compliance requirements of the team (internal CMP reports, Compliance reports to boards, periodic client reviews) and regulatory requirements

 Co-ordinate legal, tax and other professional advice

 Act as a higher authority on day-to-day queries and as “A” level 4-eyes signatory on administration matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts

 Ensure that the Operational Procedures Manuals and ISAE checklist templates are reviewed and developed on a timely basis and are fully complied with

 Attend client board meetings and ensure they are minutes and distributed in a timely manner

 Ensure the preparation, review, distribution and filing of periodic financial statements on a timely basis and in accordance with regulatory guidelines

 Co-ordinate billing of team’s clients, including analysis of time spent and monitoring of debtors

 Ensure the administration requirements for a whole team are met, overseeing planning, scheduling, and monitoring of workloads

 Act as mentor to managers and supervise and assist in the training and development of all direct reports

 Arrange and manage the appraisal process for reporting lines

 Act as an “A” level Authorised Signatory

Skills, knowledge, expertise:

 The candidate should hold a relevant professional qualification (ICSA Diploma level or equivalent)

 The candidate is required to have extensive experience within fund administration

 Strong technical financial services knowledge (to be supported through the Aztec Academy)

 Strong people management experience

 Evidence of managing a major client relationship

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance your ability to provide sound managerial services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Fund Administrator - Private Equity

Reports to Client Relationship Manager

The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

 Administer funds, management companies and associated fund structures within the team and liaise with clients and intermediaries on a daily basis

 Assist with all aspects of company secretarial matters, including the preparation of agendas, collation and distribution of board packs, shareholder meetings and drafting minutes for routine meetings

 Maintain accurate investor records on eFront and process investor changes

 Prepare manual and electronic payment instructions to settle fund expenses and assist with the maintenance of the electronic payments library

 Process and co-ordinate routine fund operations, including investor calls and distributions

 Ensure regulatory and statutory fillings are made in timely manner

 Assist with the accounts distribution and filing process

 Assist and support the induction, integration and training of Trainee sta

Skills, knowledge, expertise:

 The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Certificate level or equivalent)

 Some financial services experience (to be supported through the Aztec Academy)

 Computer literacy skills are essential

 Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

Assistant Manager – Funds Administration

Contractual hours

36.25

Basis

Full time

Job category/type

Funds

Job Purpose:

To assist and support the Management team with the administration and management of Fund structures.

Summary of Responsibilities:

• Liaising with lawyers, tax advisers, other administrators, and regulatory authorities in relation to ad hoc transactions

• Oversee a varied range of client queries including NDAs, Bid Letters, Engagement Letters and Comfort Letters

• Reviewing and authorising payments

• Assisting with KYC and due diligence requests

• Carry out due diligence on new and existing investors along with other Compliance related matters

• Manage execution of documents and the signing of checklists/packs

• Assisting with the investor query flow and responding to complex queries that arise

• Supervising, training and development of individuals

• Preparation and review of board materials for board meetings

• Where relevant, attending and presenting at board meetings

• Assessing and monitoring risks as well as production of controls in order to mitigate risks identified

• Providing support to the Management Team

• Assisting with other general administrative matters

• Any other reasonable duties that may be assigned

Skills, knowledge & Attributes

• To be professionally qualified in CG (ICSA) or equivalent

• Real estate or private equity administration exposure

• To have advanced administration, analytical and problem-solving skills with excellent attention to detail

• Excellent working knowledge of Microsoft Office packages, particularly Word and Excel (intermediate level)

• Excellent interpersonal skills, written and verbal communication skills with the ability to communicate at all levels

• Strategic thinking and leadership experience with an emphasis on relationship management

• A high level of tact, diplomacy and confidentiality is essential due to the nature of the work

• Ability to be proactive with very close attention to detail to ensure work is of a consistently high standard

• To be able to use all standard business software

• Flexible, with the ability to work to time pressures and react calmly to changing demands

• Ability to manage own workload and prioritise accordingly

• Team Player

Client Relationship Manager 1 - Real Assets

Reports to Senior Client Relationship Manager

The purpose of this position is to administer a limited portfolio of Fund structures in conjunction with the Senior Client Relationship Manager.

Key responsibilities:

 Act as first point of contact for a limited number of fund structures within a team

 Co-ordinate legal, tax and other professional advice

 Develop and maintain the Operational Procedures Manuals and ISAE checklist templates for client relationships

 Attend and minute client board meetings and shareholders meetings

 Ensure the preparation, review, distribution and filing of periodic financial statements on a timely basis and in accordance with regulatory guidelines

 Act as “B” level 4-eyes signatory on administration matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts

 Assist with billing information for clients including analysis of time spent, including the management of aged debtors

 Supervise and assist in the training and development of sta and participate in the appraisal process for members of sta

Skills, knowledge, expertise:

 The candidate should hold a relevant professional qualification (ICSA Diploma level or equivalent)

 The candidate is required to have proven relevant experience

 Strong technical financial services knowledge (to be supported through the Aztec Academy)

 Some people management experience

 Evidence of managing a small client relationship or part of a major client relationship

 Act as a “B” level Authorised Signatory

We will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do

Client Relationship Manager 2 - Private Equity

Reports to Senior Client Relationship Manager

The purpose of this position is to administer a limited portfolio of Fund structures in conjunction with the Senior Client Relationship Manager.

Key responsibilities:

 Act as first point of contact for a limited number of fund structures within a team

 Co-ordinate legal, tax and other professional advice

 Develop and maintain the Operational Procedures Manuals and ISAE checklist templates for client relationships

 Attend and minute client board meetings and shareholders meetings

 Ensure the preparation, review, distribution and filing of periodic financial statements on a timely basis and in accordance with regulatory guidelines

 Act as “B” level 4-eyes signatory on administration matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts

 Assist with billing information for clients including analysis of time spent, including the management of aged debtors

 Supervise and assist in the training and development of sta and participate in the appraisal process for members of sta

Skills, knowledge, expertise:

 The candidate should hold a relevant professional qualification (ICSA Diploma level or equivalent)

 The candidate is required to have proven relevant experience

 Strong technical financial services knowledge (to be supported through the Aztec Academy)

 Some people management experience

 Evidence of managing a small client relationship or part of a major client relationship

 Act as a “B” level Authorised Signatory

We will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do

Fund Administrator

 St Helier, Jersey

 Full-time

 Region: UK, CI and Ireland

 Jurisdiction: Jersey

Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family o ices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

What’s In It For You

 Competitive salary

 Hybrid working

 Flexible working hours

 Annual Salary Reviews

 Pension

 Private medical insurance

 Dental plan

 Life assurance

 Income protection & Critical illness

Purpose of the Job

To provide professional  administration services to a varied portfolio of clients for which Ocorian provides services and at all times to comply with the Policies and Procedures of Ocorian Services Limited. 

Main Responsibilitiesௗ

 To administer a portfolio of entities , to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents. 

 To ensure the tax status of entities is observed with the timely completion of tax returns and the payment of any notified tax liability. 

 To deal with incoming correspondence expeditiously.  Reference should be made to the relevant supervisor if the demands of the correspondence exceed capabilities. 

 To prepare detailed attendance notes of any telephone communication and circulate to relevant members of sta . 

 When required, to prepare minutes and other meeting documents. 

 To take responsibility for being the immediate point of contact in client relationships. 

 To oversee the monthly or quarterly investor distribution cycle, and ensure distributions are processed in accordance with agreed timetables 

 To oversee the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian, where appropriate, through e ective liaison with the Client Accounting Solutions team. 

 To manage the billing process, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing. 

 To ensure that database records are input on formation/establishment (including any statutory registers or other records) and updated when circumstances change. 

 To monitor the aged debt position of matters under administration and to liaise with the Accounts Department and Directors to ensure that a tight control is maintained over the value and length of aged debts. 

 To undertake periodic reviews of clients' matters in accordance with the timetable set by the Director. 

 To mentor and support the training of more junior members of sta with supervision and guidance from the Manager. 

 To ensure that during periods of absence from the o ice, the relevant manager and colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the o ice to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met. 

 Escalating any issues/risks arising promptly to the manager or Directors where appropriate. 

 To ensure an awareness and understanding of local Regulatory requirements. 

 Carry out any function/activity required by the Manager, Management Team or Directors from time to time. 

#LI-JM1 #LI-Hybrid

Qualifications

 Educated to A level or degree standard. 

 A minimum of two years funds/trust and company administration experience. 

 Ideally have completed a professional/relevant qualification to Certificate Level (e.g. ICSA/STEP). 

 The post requires good technical knowledge with an understanding of local funds/company and trust law and regulations. 

 Strong IT skills. 

Competenciesௗ

 Good interpersonal skills are required to develop close working relationships with colleagues and clients. 

 Flexibility, energy and enthusiasm. 

 A solution drive attitude to problems. 

 Good organisational skills and the ability to work methodologically and accurately. 

 Team spirit. 

Additional Information

All sta are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

 We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.

 We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.

 We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, e icient and e ective.

 We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.

 We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.