ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Manager, Fund Administration

In this role, you will be responsible for maintaining a high-performing team for a portfolio of client relationships. You will provide management and technical support to the team, ensuring adherence to Highvern Group policies, as well as legal and regulatory requirements at all times. You will collaborate with directors to develop and implement business strategies that support growth, efficiencies, and high-quality client service delivery.

REPORTS TO:

Associate Director/Director, Fund administration

KEY ACCOUNTABILITIES:

o Responsible for the administration needs of a complex range of private capital structures (funds and corporates) and associated structures and ensuring provision of exceptional service levels and client experience for clients and related parties throughout the whole life-cycle.

o Ensuring the accuracy and up to date status of client data held with Highvern underpinning our records, decision making and communications.

o Proactively manage KPI management across all allocated client relationships to the expected standard, ensuring subsequent activities are dealt with efficiently and accurately. Effectively manage the operation of the team to ensure a positive and expeditious approach to all client work, provide technical guidance and take responsibility for the quality of the team’s output.

o Review, recommend and implement agreed changes to business processes; participate in and contribute to management meetings; and take an active role in projects within the fund administration department to enhance client delivery and increased efficiency of business.

o Take an active role in recruitment, manage appraisals for team members providing regular feedback to team members and manage absence.

o Maintain and develop client and advisor relationships, demonstrating responsiveness and knowledge of clients’ structures.

o Build a strong reputation through positive relations with external stakeholders.

o Successfully establishing new structures and transitioning switch business ensuring a smooth and streamlined approach.

o Seek and secure follow on revenue opportunities in conjunction with the senior team.

o Proactive raising of your and Highvern’s profile in industry, through social media, event attendance/participation, etc.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

OTHER REQUIREMENTS:

o Act as an authorised signatory in accordance with policies and procedures.

o Manage the flow of tasks and new business to team members with the appropriate skills and experience.

o Adherence to, and ensuring team’s adherence to, all company workflows, policies and procedures, providing challenge to these as appropriate to ensure efficiency of the business unit.

o Manage the billing and settlement of debt within the team effectively.

o Work closely with the accounting team to ensure all client accounting matters are met satisfactorily.

o Provide proactive query management and resolution for items raised by colleagues, clients, advisors and NEDs.

o Work with other team managers and the senior team to achieve all service delivery objectives.

SKILLS, KNOWLEDGE & EXPERIENCE REQUIRED:

o Minimum 6 years’ funds experience and must have demonstrable experience of working in a funds environment, ideally at manager level.

o Proven supervisory experience.

o Fund company secretarial background, at manager level or higher preferable.

o Proven technical expertise in the administration of private capital strategies, such as private equity and venture capital.

o Track record demonstrating ability to progress range of issues and projects simultaneously including team management, client management, compliance and related matters.

o Ability to effectively manage and motivate staff; alignment to a culture of excellence and continuous improvement through coaching, motivation and leadership.

o Deadline oriented; proven ability to work collaboratively, flexibly and under pressure.

o Excellent interpersonal and communication skills, together with attention to detail, are required to develop close working relationships with colleagues, clients and business contacts.

o Solid understanding and knowledge of relevant regulatory and legal requirements

o Ability to work using own initiative and make decisions within corporate policies.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

o Management experience of recruiting, retaining and motivating team members

o Ability to communicate articulate wide technical knowledge in an understandable manner to both staff and clients on a range of issues.

PREFERRED MINIMUM QUALIFICATIONS:

o Meets JFSC Table 4 qualification requirements.

HR Administrator (Jersey)

HR Administration - Employee lifecycle

 Provide administrative support and take ownership for the full employee lifecycle processes;

 Monitor probationary periods, notify and remind line managers of key dates, ensuring review meetings are conducted at the correct point of the employee lifecycle and paperwork is received in order to set up the appropriate employee benefits;

 Maintain electronic filing for employees, ensuring current terms and conditions, signed job descriptions and all relevant paperwork is current throughout their employment;

 Maintain and update the HR suite of templates on an ongoing basis;

 Act as the main point of contact during the annual audit process in order to compile the relevant data;

 Identifying new or enhanced administration processes (for example checklists, inductions); and

 Assist with projects and other tasks as and when required.

PeopleHR Support & Maintenance

 Act as the main user and 'go to person' for all PeopleHR related queries;

 Maintain data in PeopleHR and carry out monthly data cleanse checks;

 Provide PeopleHR training to all sta in line with the induction process and assist sta with follow up training;

 Troubleshoot and ticket queries within PeopleHR where necessary and follow up with sta ;

 Pro-actively self-teach and keep up to date with system updates to ensure we're using to the best of its capabilities;

 Ensure PeopleHR is updated with the relevant Bank holidays/o ice closures in a timely manner;

 Perform the annual holiday audit and update PeopleHR at year end;

 Perform the annual length of service audit and update PeopleHR at the beginning of each year; and

 Identifying ways the HRIS can be used to improve the HR Service to the business

Payroll

 Processing of the monthly payroll to include data entry into TT PAPA, updating pensions, running the relevant monthly reports and submission of the Combined Employer Returns (CER);

 Act as the main user and 'go to person' for all TT system and payroll related queries; and

 Troubleshoot and ticket queries with TT where necessary.

Absence Management

 Monitor sickness absence and ensure medical certificates are received and return to work forms are completed; and

 Conduct monthly sickness reporting to ensure the appropriate absence deductions are made for unpaid leave, Social Security or those exceeding the sickness allowance.

Technical Knowledge & Skills Required:

 Strong communication skills, both written and verbal;

 High standards with the ability to work accurately with good attention to detail;

 Takes ownership of work and uses initiative to implement or improve processes and procedures to drive e iciencies and add value to the business;

 Self-motivated and self-aware - recognizes own strengths and weaknesses and is committed to personal development;

 Develops and maintains good relations with team members and other sta ;

 Ensure work is conducted in accordance with internal procedures and regulatory requirements;

 Maintain the highest standards of confidentiality and security in terms of employee a airs, records and sensitive and personal data for Company;

 Deadline driven, able to meet tight deadlines while managing conflicting priorities;

 Ability to explain detailed information to sta in a concise and straightforward way; and

 Displays integrity and is sincere in own behaviour and in dealings with others;

 Take responsibility for own personal development in line with agreed performance objectives and development plans to continue to maintain knowledge of HR best practice, Jersey employment law and current topical HR issues.

Experience/Qualifications/IT Skills

 Strong administration skills;

 Intermediate level in Microsoft Word, with the ability to carry out mail merges;

 Intermediate level in Excel, with the ability to use pivot tables, slicers, produce formatted reports;

 Intermediate level in PowerPoint with the ability to produce presentations and structure charts,

 Experience of working with a HRIS (preferably PeopleHR and TT PAPA);

 Previous experience of carrying out end to end payroll;

 CIPD Level 3 qualified; and

 A minimum of 3 years' demonstrable Human Resources administration experience.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Trainee Corporate Administrator

30/11/2024

The job requirements are detailed below. Where applicable the skills, qualifications and experience required for this job have also been included.

Job details

Contractual hours: 36.25

Basis: Full time

Package: Full details of the benefits package will be communicated later on in the process

Job category/type: Funds

Date posted: 10/09/2024

Job reference: RH00005

Job Purpose:

Under the guidance of the Client Relationship Manager, to assist with all aspects of the day- to-day administration of a group of corporate structures.

Principal Accountabilities:

• Work as part of a team alongside directors, managers and administrators;

• Responding to ad-hoc investor and client queries;

• Liaising with lawyers, directors, auditors, other administrators and regulatory authorities in relation to ad hoc transactions;

• General administrative duties, including inputting of payments and processing of recommendations;

• Assisting in respect of investor subscriptions and redemptions;

• Liaising with internal functions and investors in relation to investor KYC/AML related queries;

• Preparation of materials for board meetings, including meeting establishment, board pack preparation, meeting attendance, production of minutes and action point resolution;

• Assist the team with regulatory and/or statutory filings;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Assist with the maintenance of accurate records and registers for each entity in the group; and

• Any other reasonable duties that may be assigned.

Knowledge & Experience:

Strong analytical and problem solving skills are essential, with excellent attention to detail as well as accurate and timely completion of work;

• Excellent interpersonal skills, strategic thinking with an emphasis on relationship building and communication at all levels within an organisation to facilitate and coordinate multiple deadlines through the maintenance of a cohesive team;

• Ability to be self-motivated and produce quality materials within tight timeframes and simultaneously manage several projects required;

• Working knowledge of Microsoft Office packages and applications, particularly Word and Excel;

• Ability to manage own workload and prioritise accordingly; and

• Flexible, with the ability to work to time pressures and react calmly to changing demands.

Training:

• Where considered appropriate, external courses will be offered to support training.

• Subject to their probation requirements being fulfilled, the preferred candidate will be looking to enhance their knowledge via undertaking a professional qualification, which may be in the accountancy (e.g. ACCA or equivalent) or chartered secretary (e.g. ICSA or equivalent) fields. In accordance with the terms of our training contract, support will be provided for the related qualifications including course attendance and examination time.

Senior Corporate Administrator

Reports to Client Relationship Manager

Corporate Services within Aztec is a relatively new dynamic team and growing fast. Our client base is a diverse mixture of structures and asset types, providing lots of variety in the work we do.

The purpose of this position is to carry out routine day-to-day administration of corporate and fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

 Build and maintain strong working relationships with clients, colleagues and other business contacts

 Administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities

 Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters

 Coordinate and review the work of more junior team members

 Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings

 Assist with obtaining CDD on shareholders and maintain the register

 Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner

 Liaise with notary o ices, banks, and regulatory and tax authorities (as applicable)

 Ensure regulatory and statutory filings are made in timely manner

 Prepare manual and electronic payment instructions to settle expenses and complete transactions throughout the structures

 Ensure sta are trained on electronic banking systems and co-ordinate the opening of new bank accounts

 Assist with the audit of corporate entities.

 Act as a mentor to junior sta under the supervision of senior sta

Skills, knowledge, expertise:

 The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably ICSA Certificate level or an accountancy qualification)

 Sound technical financial services knowledge (to be supported through the Aztec Academy)

 Strong knowledge of company and partnership laws, an understanding of trusts would also be beneficial

 Computer literacy skills are essential

 Strong interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

Fund Accountant - Real Assets

Reports to Financial Reporting Manager

The purpose of this position is to carry out routine day-to-day accounting of fund structures under the direction of a Financial Reporting Manager.

Key responsibilities:

 Bookkeep a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary

 Complete all aspects of accounting matters for a portfolio of fund structures, including the preparation, reconciliation and proofing of investor reports, statutory financial statements, and ad-hoc investor queries

 Deal with the completion of routine audit queries

 Prepare periodic bank reconciliations and provide supporting documentation evidencing transactions

 Maintain accurate records on eFront and Microsoft Excel working paper schedules for all aspects of accounting

 Deal with the preparation and reconciliation of periodic direct and indirect tax returns

 Act as a mentor to junior sta under the supervision of senior sta

Skills, knowledge, expertise:

 The candidate will be expected to be part qualified with a relevant professional qualification (preferably having commenced ACCA Professional level or ACA Advanced level)

 Previous industry experience

 Strong financial services experience (to be supported through the Aztec Academy)

 Computer literacy skills are essential

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.