Funds Officer/ Senior Funds Officer Location Jersey

Position Funds Officer / Senior Funds Officer

Purpose of Role

The role holder will take direct administrative responsibility for a portfolio of

Funds and ancillary vehicles ensuring that first class service is provided and

support to the Funds Directors and senior staff. Tasks will encompass all core

aspects of fund administration duties and will be very varied. The tasks will

include, but are not limited to, client and investor due diligence (CDD), transfer

agency, bookkeeping, accounting and NAV production, capital call calculations

processing and monitoring, payment processing, minute preparation, regulatory

reporting and being the main day-to-day focal point of contact with

clients/investors. The role holder will work under the direct supervision of the

Funds Manager.

Key Accountabilities

This will be a key role within our growing fund operations team. This role is new

and is fuelled by the continued growth of the business.

The role holder will ensure that high quality work is produced, and timely

service is delivered to the Directors of the Company and its clients thereby

ensuring all aspects of service are completed with a high level of

professionalism and to all regulatory and governance standards.

The role holder will develop key relationships with the business and client base

to ensure all expectations are managed and achieved to the highest standard.

They will ensure all statutory records and company registers are maintained in

good order as well as ensuring any relevant filings are made within appropriate

deadlines.

The role holder will help to ensure that ZEDRA is compliant with local

regulatory requirements supporting a positive relationship with the local

regulator through strong governance.

Main Duties include

Duties are varied and include the following:

• Client Due Diligence

• Investor CDD (initial and periodic reviews)

• Processing or overseeing the investor dealing process (transfer agency work)

or LP commitments

• Bookkeeping and maintaining up to date trial balances for all assigned funds

• NAV production and checking

• Managing the capital call process on closed-ended funds

• Payment processing

• Preparing, recording, and filing board minutes

• Ensuring reporting deadlines are met in a professional and timely manner

• Implementation & Maintenance of Static Data on funds core system, PFS

Paxus

• Maintain periodic checklists relating to JFSC and Registry with regard to client

activity

• Regulatory reporting to various agencies

Client

The role holder will ensure that they deliver high quality service to all clients to

ensure longevity of relationships. They will interact directly with their clients

and support the Funds Directors in identifying client needs and delivering upon

opportunities to drive up levels of client service including supporting the

Assistant Funds Manager, Funds Manager and the Funds Directors. The role

holder will ensure they deliver on client commitments to agreed deadlines and

to a high standard.

Risk

Funds Officers will take action to ensure agreed business risk targets are met.

The successful candidate will use technical capability to understand and

manage risk within their client book with the support of their line management

and Funds Directors, escalating where necessary and required in accordance

with policies.

Knowledge and Experience

Professional and Technical Experience

The successful applicant will have proven experience within the funds

administration field and will demonstrate good client service delivering against

the needs and demands of fund clients. They will demonstrate an

understanding of the technical principles of day to day fund administration. The

candidate is expected to have an awareness of current issues affecting fund

structures and the clients for whom we act.

Personal Attributes

The successful Funds Officer will put their clients at the centre of everything

they do, building relationships and exceeding expectations, they will be flexible

and professional when working under time driven pressures and will have good

prioritisation and time management skills. They will be self-motivated and

focussed on exceeding targets and goals.

The successful applicant will demonstrate excellent Zedra Values and

furthermore have a high level of personal and interpersonal skills, building

relationships with both clients and colleagues.

Language Skills

The successful candidate will be fluent in English and an understanding of other

languages is desirable.

Academic and Professional Qualifications

Educated to A-Level standards

Full or part qualified CA/ACCA/CIMA/ICSA

Relevant experience is equally as important as professional qualifications and all

applicants will be looked at weighing both experience and professional

qualifications.

Once qualified you will also be expected to maintain the relevant Continued

Professional Development (CPD) hours in line with your relevant qualification.

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Labey Limited | Creative Consulting _________________________________________________

Project Coordinator at Labey Limited Job Details Salary: £24,000 per annum Start date: 5th September 2022 Holidays: 4 weeks plus bank holidays Contract type: Permanent with a six-month probationary period Reporting to: Managing Director Location: Based at Digital Jersey Hub and client offices Hours: You will be required to work 37.5 hours per week between 9:00am and 5:30pm with one hour for lunch. However, flexibility is required to start earlier or finish later depending on project requirements. Time in lieu will be given for additional hours worked. About Labey Limited A boutique consultancy set up in February 2020. Based in Jersey, our company has both pan and tri-island clients. Labey Limited is an ideas company. We use our creativity to help businesses achieve commercial success and do good for the world. We work with a small group of locally based clients – all of whom have a rich heritage but with an appetite for change. Introduction The ideal candidate will be responsible for scheduling, coordinating and controlling a roster of client projects and assisting the Managing Director in scheduling time and tasks, including coordination of their calendar. You must be tech savvy and able to work at a fast pace. It will be your overall responsibility to manage the business’ time and tasks, enabling the company to deliver the best service to its clients. The projects you will be coordinating the time and tasks for (and working on) are not dull. You will play a part in event management, marketing campaigns, large-scale change projects, people-related projects, community and charity work and idea generation. This is a newly created role in line with business growth. The role will be based in Jersey, although you may be required to travel on occasion – to Guernsey, the Isle of Man or the UK.

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We are looking for a person who can create a project planning tool for the business and use this as a template for internal operations to ensure we can complete projects for clients on time, on budget and to a standard of excellence. You will work closely with the company’s Managing Director (also Project Lead) as their right-hand person as well as liaise with a handful of specialist associates (across design, PR, communications, digital and sustainability) to ensure every team member is on task. You will also be required to support the Managing Director with any operational or administrative tasks required – such as booking flights, purchasing tickets and accommodation, booking meeting rooms and arranging meetings. You will play an active role in the business and will have the opportunity to attend networking and business events. A typical day

• Log all project tasks and coordinate as well as prioritise and manage deadlines.

• To create, manage and update a project management tool. • Preparing agendas for client meetings. • Coordinating the MD’s tasks ensuring actions are prioritised appropriately. • Writing actions for all client meetings, ensuring these actions are noted down

concisely and correctly within 24 hours. • Daily liaison with the MD via email, calls and face to face meetings. • Speaking with suppliers and sourcing information. • Visiting clients on site. • Talking with associates to ensure deadlines are met. • When the MD is out of the office – be the first point of contact for clients. • Updating the project planner daily. • Being responsible for meeting agendas and sending these out in good time to

clients. • Coordination of the MD’s calendar. • Coordinating events.

The person we’re looking for is someone who

• Is a fun person and enjoys coming to work. • Has a pro-active approach to work and wants to learn. • Has a high attention to detail. • Can work to tight deadlines themselves. • Be a good forward planner, be proactive, but also be reactive when required. • Is calm under pressure. • Enjoys working as part of a team. • Is happy to deputise when required or when the MD is away. • Can work independently. • Is digitally savvy – 0365 provision as a basic.

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• Proficient on social media. • Very well organised. • Enjoys a spreadsheet as their best friend! • Eloquent and professional telephone and email manner. • Has a positive outlook on every day. • Enjoys meeting and talking to new people. • Good at managing lots of information and prioritising.

Qualifications

• Excellent oral and written communication skills are a must for this position. • A background in an administration or project role (as an assistant) would be

helpful. • Must be familiar and have a good working knowledge of the Microsoft Office

Suite – especially with excel. • We require an individual educated to A-level or equivalent.

Development Opportunities

• A career progression plan will be developed for the successful applicant. • Discretionary bonus available dependent on performance. • Training will be provided where required. • You will be provided with a work phone and laptop.

Requirements for the role

• A full enhanced DBS check will be required. • A clean and valid driving license. • Closing date for applications of interest is 31st August. • Start date would be immediate if the right person was found.

To apply for this role, please telephone or email Aaron Labey at aaron@labey.limited or by phoning 07797 836 845.

Administration Assistant

This role is to provide a comprehensive and professional service to the immediate team of Executive Assistants ensuring that they are fully supported across a wide range of executive board and group partner activities.

Key Responsibilities

• Assist the Executive Assistants;

• Assist with the organisation of executive board and Partner meetings;

• Scheduling of diary appointments as needed;

• Managing correspondence and formatting documentation;

• Maintain online filing system, ensuring that filing is carried out on a regular basis (including filing of emails and correspondence, photocopying and scanning);

• Preparation and processing of invoices;

• Assisting with the organisation of in-house and external meetings along with travel bookings as necessary;

• Assisting with collation and distribution of Board packs;

• Assist the Leadership team and Executive Assistants with generic administrational tasks such as photocopying, scanning as well as managing Microsoft Outlook applications;

• Following the firm’s travel booking process, arrange travel bookings/ itineraries;

• Coordinate travel and itineraries for Executive Board member jurisdictional visits;

• Consider the use and implementation of existing or innovative practices that support the Group Executive team.

Skills Knowledge and Expertise

• Computer literate and skilled in Microsoft Office;

• Experience of providing administration work to a senior management or executive team ideally within a professional services environment;

• Self-motivated and highly professional, with excellent organisational skills;

• Ability to work under pressure, managing multiple tasks to tight deadlines;

• Excellent communication skills at all levels.

Trainee Administrator - Private Wealth

Under supervision, assist in delivering a range of corporate administration services to a varied portfolio of clients and related entities, applying good time management and organisational skills to ensure that work is completed within the agreed timeframes.

Key Responsibilities

• Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships.

• Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records.

• Processing of bank payments, reconciliation of payment logs and approvals.

• Production and circulation of invoices, fee collection and chasing debtors.

• Ensuring client records are maintained accurately and with a high degree of integrity.

• Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced.

• Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping.

• Pro-actively taking on additional tasks and administration tasks as required.

• Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience.

• Driving personal development using all the resources available.

Skills Knowledge and Expertise

• Strong academic background. Willingness to study towards professional qualification (e.g. ICSA or STEP).

• Previous relevant administration experience or enthusiasm to move into a corporate administration position.

• Excellent written and verbal communication skills.

• Working knowledge of MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage.

• Ability to deal with tasks independently and use own initiative.

• Responsive and client focused, with strong organisational skills and attention to detail.

• Must be dedicated and driven to achieving excellence for themselves, their client and their team.

Trainee Trust Administrator This is an exciting opportunity to join a busy, supportive team within our Trust Department. In this role, you will assist with the administration of a portfolio of private client trusts and companies under the supervision of the Trust Manager.

Key Responsibilities

• Always strive for excellent client service and delivery

• Making payments

• Bookkeeping

• Assistance with the preparation of trust and company accounts

• Scanning and collation of documents required for new investments and accounts with new service providers

• Communicating with intermediaries by email, letter and telephone

• Assistance with the preparation of reporting to clients

• To ensure that timesheets are completed on a daily basis

• To achieve chargeability, WIP, recoverability and debtor targets within deadlines set

• To apply internal risk management procedures

• To know the main contacts and maintain good relationships with clients and other service providers

• To know the needs and schedule of the client in order to anticipate some requests

• Any other reasonable duties that may be assigned

Skills Knowledge and Expertise

• Good interpersonal, written and verbal communication skills, with the ability to communicate at all levels

• Well organised - with accuracy and timely completion of work

• Good administrative skills are required

• Strong numeracy skills are essential

• Ability to adapt to a variety of work on a number of clients

• Flexible, with the ability to work to time pressures and react calmly to changing demands

• Good working knowledge of Microsoft Office packages, particularly Word and Excel

• To be brave enough to ask questions and raise issues appropriately

• To look for information and for (external) procedures related to applicable legislation

• To show interest in the structure in place and try to understand it

• To show interest in the transactions and operations carried out and try to understand them

• To be aware of the limits of his/her decision-making entitlement and not to take risks in this regard

• Team player

Benefits

• 8% long term savings allowance, in addition to a competitive salary.

• Full range of insurance benefits, including private medical insurance and critical illness.

• Other employee incentives including discounted gym membership and payment towards professional subscriptions.

About R&H Jersey

In a world where stability is rare, we are understandably proud of our long heritage, both internationally and here in Jersey. Our Jersey business began in 1972 when our office was opened followed by the establishment of our fund administration business in 1988. In that time, we have worked hard to build a reputation grounded in exceptional service, highly personalised client care and an uncompromising approach to technical excellence. We are an independent practice owned by six local partners and since those early days have grown to employ over 180 staff, many of whom have been with the firm for in excess of ten years. We also pride ourselves on the fact that a high proportion of those staff are professionally qualified as either accountants, private client practitioners, chartered secretaries or tax practitioners. We believe we have a unique and distinctive employee culture which delivers a competitive advantage for our clients. We are an equal opportunity’s employer and pride ourselves on our increasing diversity of our workforce. We believe in the best person for the job.

Manager This is a great opportunity for a driven and talented individual to make a real

difference as part of a dedicated and professional team. The Manager will work on a

range of matters providing administration, management and secretarial services for

established and new Real Estate and Private Equity Funds. Which are typically Limited

Partnerships, Fund Company’s and SPVs.

There will be a number of interesting and varied ad hoc projects which will give the

individual exposure to a wide variety of high quality clients.

Key Responsibilities

Managing client relationships and administration:

• Being involved in all aspects of Real Estate and Private Equity Fund

administration and coordination of Company Secretarial duties

• The maintenance of investor details and investor related documentation,

performing calls and distributions, creating and maintaining records of a

portfolio of clients.

• Daily cash management tasks across a number of bank accounts. To be

familiar with banking and payment processes; billing and cash collection,

formatting and systems.

• Review of deliverables to clients, including (periodic financial statements, cash

flows and associated notes including liaison with clients over transaction

related issues) with Fund Accountants.

• Review and submit recommendations for improving the organisation's

operation including review of profitability and identification of new products

or billing opportunities on existing clients.

Organising with the take-on and set-up of new clients:

• Coordinating the initial secretarial and regulatory needs of clients.

• In conjunction with the Director to prepare proposals / quotes and supporting

information.

• Creation of new SPVs, Limited Partnerships and Trusts, and play a pivotal role

in the completion and satisfaction of KYC / AML policy for all new entities or

investors.

• Responsible for client due diligence, negotiation of terms, identification of

scope and monitoring compliance with company procedures.

Assisting with the internal procedures of Langham Hall Jersey:

• Liaison with the JFSC and other regulatory bodies.

• Drafting of infrastructure procedures and other internal documents.

• Sourcing other services as required.

People Management:

• Act as first point of contact for queries from team members.

• Supervision, coaching and mentoring of junior staff.

• Provide support and guidance to team members, acting as a mentor and role

model.

• Manage the day to day workload of the team, including effective delegation

and resource management.

• Manage performance of direct reports through the Performance Management

process, including Performance Review meetings and objective setting.

Skills Knowledge and Expertise

• Ideally 5 or more years of demonstrable real estate or private equity / trust

and company experience, preferably with some knowledge or exposure to

corporate structures, SPV administration. Company Secretarial knowledge

would be advantageous.

• Proven people management experience.

Benefits

Langham Hall invests in people and developing them professionally. We are

extremely proud of our leadership-focused culture which fosters a dedicated,

approachable and collaborative way of working. We offer the opportunity to

progress your career and study professional qualifications.

Lutea Trustees Limited

Job Title: Senior Trust and Company Administrator

MAIN DUTIES AND RESPONSABILITIES

To deal accurately with all issues and administration related tasks for a portfolio containing some complex client structures, receiving and handling efficiently all communications, ensuring all matters arising are fully and efficiently dealt whilst providing a high standard of service. To provide trust and company administration services, including progressive client contact in a professional manner and in accordance with regulatory requirements, service levels and company standards so as to meet client expectations. To administer an allocated caseload of more medium and high risk clients, competently and autonomously with limited support of other team members. If appropriate, responsibility for the training and development of junior administrators Administration of a portfolio of trust and companies, some of which will be complex and seeking guidance or verification where necessary. Assist with a range of day to day administrative tasks within the department. Responsibility, in liaison with a director, for building and maintaining successful relationships with clients within portfolio. Regular contact with clients, principally by letter, e-mail and telephone and providing a quality and professional service. Liaising with external advisors including investment advisers, asset managers, lawyers, accountants, brokers, tax advisers, auditors and other third parties, as necessary regarding client affairs Assisting with and ensuring that all client requests/documentations are completed accurately and in a timely manner, taking any necessary action to improve the completeness of data and information Carrying out comprehensive annual reviews of trusts and companies within portfolio Manage, supervise, train and develop junior members of staff and oversee their work. Motivate, encourage and appraise junior members of staff in order that the overall service provided meets with the needs of both clients and the business Ensure all written and verbal communication is of the highest professional standard

Maintaining records of daily time spent on time billing Pro-actively identifying relevant technical CPD and own development needs Completing online in house, statutory and soft skills CPD annually Complying with all regulatory and legislative requirements in accordance with the regulatory licenses held by the business, including any codes of practice and regulatory guidance Any other tasks as may be required from time to time KEY KNOWLEDGE AND SKILLS

Relevant industry experience within the TCB space Good standard of oral and written communication skills. Self-motivated and have the ability to work calmly under pressure. The ability to deal with client and professional advisors thereby showing a commitment to providing a quality service. Good internal personal skills in dealing with clients, colleagues and senior management. Good time management and organisational skills. Have ability to multi-task. Good level of judgement and logical approach to problem solving. Able to work on own initiative and to be highly disciplined.

Job Title: Trust Administrator Lutea Trustees Limited Qualifications

Experience in the offshore financial services sector, preferably in a trust environment with a basic understanding of trust and company law, ongoing training will be given. Either studying towards or desire to attain a relevant qualification such as STEP or ICSA. Main Duties and Responsibilities

All aspects of portfolio of trust and company structures in end to end transactions

Liaise with clients and related agents with confidence, producing a variety of routine and bespoke correspondence. Routinely checking accounts for a varied and active portfolio. Carrying out comprehensive annual reviews of trusts and companies across the business

Establishing good working relationships with clients, professional advisors and colleagues

Ensure all written and verbal communication is of the highest professional standard Maintaining records of daily time spent on time billing

Providing assistance and support to senior team members

Assisting in the development of junior team members.

Ensuring compliance with regulatory requirements and procedures.

Undertaking all internal CPD and identifying technical CPD throughout the year

Knowledge, Skills and Attributes required: Committed to providing a quality service to clients and meeting deadlines

Good presentation and communication skills

Attention to detail and high level of accuracy

Awareness of industry best practice and developments, keeping up to date with industry standards

Drive personal development using all the resources available to achieve success.

Experience in the offshore financial services sector, preferably in a trust environment with a

basic understanding of trust and company law, further training will be given.

ASSISTANT ADMINISTRATOR PCS

JERSEY10TH AUG 2022

JOIN JTC WHERE YOUR CONTRIBUTION WILL BE VALUED.

Purpose of job

The role holder will be required to assist in the administration duties and activities that are

required to support the successful delivery of administration for a client portfolio. This will

be under the supervision of the Senior Administrator / Assistant Manager and Manager.

Essential Requirements

• Minimum A Level qualifications or equivalent

• Excellent attention to detail

• Good analytical skills

• Strong communication skills with an enthusiastic and helpful outlook

• Reliable, dependable, trustworthy and confidential

• Willing to commence study towards a relevant professional qualification

Main Responsibilities and Duties

• Liaise with intermediaries/clients as necessary and under the supervision of more

senior team members.

• Check and maintain the central diary system to ensure that deadlines are met.

• Involvement in the review process from a trainee perspective to gain further exposure.

• Prepare minutes and assist with the billing and collection of debtors’ process.

• Prepare cheques, letters, and settle bills on behalf of client entities.

• Perform various tasks such as photocopying, scanning, filing and binding of

documents.

• Generally assist various members of the group with routine administrative tasks.

• Adhere to Risk & Associated Compliance procedures in relation to regulatory

requirements and AML legislation.

• Adhere to CPD requirements in accordance with qualification level in-house

procedures.

• Adhere to the JTC core values and expected behaviours.

JTC is a publicly listed, global professional services business with deep expertise in fund,

corporate and private client services. Every JTC person is an owner of the business and this

fundamental part of our culture aligns us with the best interests of all of our stakeholders. Our

purpose is to maximise potential and our success is built on service excellence, long-term

relationships and technology capabilities that drive efficiency and add value.

JTC’s culture places a strong focus on the development of its employees. We value our

employees’ commitment to their career and encourage and support you if you wish to pursue

a professional qualification as well as providing ongoing learning and development

opportunities through our Academy and Gateway programmes. Our vision for the future is

driven by an entrepreneurial and innovative spirit.