ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
Resourcing and Onboarding Advisor - 12 month Fixed Term Contract
Our HR function is at the heart of our business and we are now looking for a Resourcing & Onboarding Advisor to join us for a 12 month fixed term contract to support the success of our People Strategy. We know that our style of being open and forward thinking will enable us to get the best, most innovative talent and we are ready to hear your big ideas.
This role will lead on recruitment activity for the group, ensuring that this is undertaken in line with Ogier processes and best practice, to support the hiring and successful onboarding of talented individuals in line with business requirements.
You'll also provide administrative support across the Group, within the resourcing & onboarding function, which will include liaising with external suppliers, employees and hiring managers to help with recruitment queries, coordinating new starter onboarding activity, delegating to the team administrators where appropriate, managing candidate and employee data to ensure it is accurate at all times and supporting with wider projects in line with business requirements.
Key Responsibilities
• Work with hiring managers to identify recruitment requirements and proactively suggest the recruitment approach, in line with Ogier practices
• Understand and take responsibility for recruitment protocols and recruitment principles in relation to all new hires, including ensuring that relevant approvals are correctly obtained and processes are adhered to
• Support with ongoing and new agency relationships, taking part in discussions around terms of business as required , updating relevant agencies in a timely way and ensuring good and positive relationships are developed
• Take a direct and involved role in the end-to-end recruitment activity, including supporting hiring managers with the review of applications, arranging interviews, conducting HR interviews (in person and via Teams), progressing and declining applications, managing the offer process and issuing paperwork, utilising the team administrators where appropriate
• Provide guidance and input on hiring decisions to business stakeholders, seeking support from the Resourcing & Onboarding Manager / Head of Resourcing & Onboarding as needed
• Ensure all regulatory requirements are met in relation to hiring activity, including building up awareness and knowledge of work permit applications to support with applications, housing licences, right to work and professional memberships
• Being a competent user of all internal HR and recruitment systems and platforms, to include our employee records systems (Natural HR), the applicant portal (Pinpoint), the pre-employment screening portal (Giant) and all benefit and wider HR related,
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
ensuring that data is correctly updated and that systems are used as intended, for the most efficient practices
• Lead on onboarding activity for relevant new starters, ensuring that pre-screening is complete in line with internal protocols, the onboarding process is complete and that new starters are comfortable with the timeline
• Work closely with managers to provide guidance with the onboarding of their new team members to help ensure a successful onboarding experience, including support with new stater induction activity as required
• Manage relationships effectively with hiring managers, partners, recruitment agencies and candidates to constantly promote Ogier opportunities and act as a professional representative of the Resourcing and Onboarding team at all times
• Coordinate student and graduate hiring activity as required (bursary scheme / trainee solicitor programme / graduate opportunities), including support with ongoing scheme management
• Attend careers fairs and other related events to promote Ogier and to build effective relationships
• Participation in relevant projects and business priorities as required, proactively suggesting ideas and completing tasks in a timely fashion
• Proactively coordinate recruitment advertising efforts and activity, utilising systems, products and platforms available to promote opportunities in the most suitable way
• Producing and maintaining reports and summaries of activity, as requested by managers or other members of the HR team
• Maintain awareness of industry regulations and best practice and apply these to internal processes, updating where necessary and following such processes effectively
• Undertake any additional duties as necessary to ensure the effective operation of the Resourcing & Onboarding team, alongside the wider HR team
Skills, Knowledge and Expertise
We are looking for a proactive, professional and enthusiastic team player, who is confident and organised, and who has a high level of accuracy, with a great eye for detail.
Previous recruitment experience ideally within a law firm / professional services firm, with confidence in managing the end-to-end recruitment process is essential.
You'll need a good working knowledge of recruitment best practice regulations and an ability to adhere to procedures and policies, multi-task effectively and calmly in a fast-paced professional environment, managing workloads and effectively prioritising work.
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
Robust written and verbal communication skills and a proven track record of successful relationship management with business stakeholders, with the ability to advise and influence hiring outcomes is key to the role.
We are also looking for solid IT skills, including Microsoft Office (Outlook and Word are essential) and database systems.
This is a fantastic opportunity for somebody who has previous experience and is now looking to develop their career in an exciting, fast growing and rewarding environment.
About Ogier
Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.
Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.
Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.
Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.