ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
Executive Assistant Jersey, Channel Islands
As an integral member of the executive support team, the Executive Assistant will provide high-level administrative and executive support to the CEO, CFO and Chairman and any other Senior Executive from time to time. This role is key to ensuring the efficient management of their day-to-day operations. The Executive Assistant will manage a demanding workload and collaborate with other senior leadership team members and business departments to drive ZEDRA’s continued success.
Key Accountabilities
• Diary and Schedule Management: Manage and organise complex calendars for the CEO, CFO, and Chairman, ensuring all meetings, events, and appointments are scheduled effectively and priorities are met. This includes liaising with external contacts to schedule meetings, conferences, and travel.
• Stakeholder Engagement & Communication: Serve as the primary point of contact for internal and external communications related to the CEO, CFO, and Chairman. Coordinate with senior stakeholders, clients, and partners to ensure smooth and efficient communication. Handle all incoming and outgoing correspondence promptly and professionally.
• Travel Arrangements & Logistics: Organise international and domestic travel arrangements, including booking flights, accommodation, transport, and creating detailed itineraries. Ensure seamless logistics for the CEO, CFO, and Chairman.
• Meeting Preparation & Coordination: Prepare agendas, materials, and other documents for meetings, conferences, and presentations. Ensure all necessary resources are in place and provide logistical support for all meetings involving the CEO, CFO, and Chairman.
• Ad-hoc Project Support: Assist with various business initiatives and ad-hoc projects by providing executive support in terms of coordination, report generation, and follow- up on project deliverables. This may involve liaising with other departments or external agencies as needed.
• Expense Management: Manage the CEO, CFO, and Chairman’s expense reports and ensure that expenses are recorded accurately and submitted in a timely manner.
• Document Management: Manage and maintain documents, files, and correspondence, ensuring everything is organised and easily accessible. Handle confidential documents with discretion.
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
• Meeting and Event Coordination: Coordinate logistics for meetings and events, ensuring all details are covered from venue booking to managing guest lists and transportation arrangements.
• Reporting & Administrative Support: Provide ongoing support for the preparation of reports, presentations, and other documentation as required by the CEO, CFO, and Chairman. Ensure that all necessary information is prepared and available for key meetings.
Knowledge & Experience
• Experience: At least 5-7 years of experience in an Executive Assistant or similar administrative support role, ideally in a fast-paced corporate environment supporting senior executives.
• Diary & Calendar Management Expertise: Proven ability to manage high-level executive diaries, coordinate complex schedules, and organise meetings across time zones.
• Communication Skills: Excellent written and verbal communication skills, with the ability to effectively liaise with senior management, clients, and external partners.
• Project Coordination: Experience managing or assisting with ad-hoc projects, with the ability to prioritise tasks and ensure deadlines are met efficiently.
• Organisational Skills: Strong organisational skills, attention to detail, and the ability to manage multiple competing priorities effectively.
• Discretion and Confidentiality: Proven ability to handle sensitive and confidential information with professionalism and discretion.