ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Business Assistant This is an ideal opportunity for a candidate with strong organisational skills to provide organisational and secretarial support to Partners and Fee-Earners within the Financial Services & Regulatory practice areas.

Key Responsibilities

• Attending to clients and providing support in a professional, sensitive and friendly manner in keeping with Collas Crill's standards for client care;

• File opening (including running conflict searches and assisting with client due diligence) and closing;

• Accurately producing documents (including generating letters and emails, engagement letters and amending documents drafted by fee earners) in house style and on brand;

• Typing documents and correspondence;

• Making appointments, arranging meetings and booking meeting rooms;

• Arranging business trips/travel for fee earners as necessary;

• Completing expense claims and updating budget sheet;

• Matter opening and closing to include all scanning and filing and Intapp;

• Preparing letters of engagement, mail and enclosures for dispatch;

• Administration for the team, including scanning, filing, document retrieval, copying and processing expenses;

• Arranging for third party disbursements to be added to matters as they come in and preparation of payment instruction;

• Arranging for anticipated disbursements to be added to matters and ensure they appear on the final invoice;

• Raising WIP lists for fee earners to review ahead of billing;

• Raising invoice guides and liaise with fee earners as to how they want the WIP billed;

• Ensuring that WIP to be written off is actioned;

• Ensuring the billing cut off times are met and invoices have been approved by the relevant partner ahead of the deadline;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Raising invoices (ensuring billing contact and address is correct), and ensuring all invoices are finalised and emailed out to the client within 24 hours in accordance with the Collas Crill's policy;

• Working with the Partners and BD&M team in the planning of client events;

• Providing guidance for new and temporary Business Assistants as required;

• Providing support to other Business Assistants and departments as required;

• Keeping the team's CPD records up to date.

Skills, Knowledge and Expertise

ESSENTIAL:

• Prior relevant experience.

• Accurate and organised with excellent attention to detail.

• Confident, sensitive and professional telephone manner.

• Ability to prioritise and to work under pressure to achieve deadlines.

• Flexible, adaptable with good initiative.

• A confident user of MS Word and Excel.

DESIRABLE:

• Law firm experience.

• Secretarial training.

About Collas Crill

We're not the biggest firm, but our aim is to be the best. Best for clients, best for staff and best for the communities in which we operate. And we don't just want to be a great law firm, we want to be a great firm by any standards. We encourage and support our people to get involved with charity work, community events and letting their hair down, because whilst we know there's more to life than work, we also know that achieving a good balance benefits everyone: our clients, our communities, our staff and their families. We're always growing - which means we're always on the lookout for motivated, talented individuals who want to further their career in a forward-thinking and supportive environment.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Junior Professional Officer – Corporate Role Summary

To carry out a range of client administration activities under the supervision of a Client Officer / Senior Client Officer.

Key Responsibilities

• Assist Client Officers / Senior Client Officers with the management of their case loads;

• Assist administrators with routine client enquiries both over the phone and via written communication;

• Assist administrators in monitoring of WIP and Key Performance Indicators;

• Active monitoring and timely completion of activities with the support of Client Officer/Senior Client Officer;

• Assist in the training of/work with less experienced colleagues according to the knowledge base and acquired skill set;

• Develop a knowledge of WIP and KPIs with the assistance of Client Officer/Senior Client Officer and develop a knowledge of the billing process and assisting administrators on fee quotes as required;

• Support administrators with general administration of their portfolio including photocopying, scanning and filing;

• Undertake post reviews on a rotational basis for classification, scanning and responsibility for regularly reviewing the outstanding documents report and ensuring accurate dating of documentation on a timely basis;

• Assist administrators with routine bookkeeping ensuring that it is completed in a timely and accurate manner;

• Preparation of board packs, draft minutes and documentation;

• Be proactive in recognising and pursuing opportunities for improving procedures and controls;

• Record time spent on different client matters accurately via Navision;

• Ensure database is maintained and updated accordingly;

• Collate supporting documentation and the preparation of financial statements on an annual basis;

• Prepare payments;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Assist Client Officer / Senior Client Officer with client transactions;

• Ensure book-keeping is undertaken as per procedures;

• Ensure that bank reconciliations are undertaken within 30 days of month end as per the DPPM.

Key Competencies / Skills / Experience / Behaviours Required

• A good academic record with at least 5 GCSE’s grade 5-9 (A-C) or above including English and Mathematics

• Good organisation and time management skills

• Good communication skills

• Attention to detail