ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Administration Assistant Collaboration is key to how we work, and we are looking for an experienced Administration Assistant to join our innovative Global Support team, to provide administrative and secretarial assistance to the Ogier team. This is an exciting opportunity to work as part of a global team in a growing area of the business. Our Global Support team is a group of like-minded professionals, tasked with supporting the business with all manner of administration including preparing documentation, updating systems, managing client interactions and responding to queries.

Key Responsibilities

• Typing of correspondence and formatting documentation;

• Ensuring current files are kept up to date (including filing of emails and correspondence, photocopying and scanning) and closing matters when concluded;

• Preparation of invoices, sending out to the client and follow up of payments with clients;

• Keeping business systems up to date;

• Managing client interactions and supporting Partners and their teams with client investigative work along with drafting client communications and legal documents.

• Organising in-house and external meetings along with travel as necessary;

• General printing/scanning and production of Court bundles where necessary;

• To work independently and take ownership of allocated administrative tasks and assist the fee earners and wider teams in the business;

• Be proactive in your communication and engagement with fee earners identifying opportunities the support with easing the administrative burden

• Apply process improvement training by documenting existing processes and identifying process improvement opportunities that deliver efficiencies and improve client experience.

• Mentor and provide training and support to colleagues

• Support IT and change project implementation through contribution to user acceptance testing, training coordination, system upgrades and process improvement sessions.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

We are proud of the varied positions that our team members assume, primarily providing local support but also linking in with a global network of colleagues to keep the business moving forward.

Skills, Knowledge and Expertise

If you're interested in being part of a collaborative team, where there's a chance to develop your administration skills, then this could be for you. The ideal candidate will have previous administration experience (ideally in a legal or professional services environment). Individuals will need to have a tech-savvy outlook and be comfortable working within a busy environment where quality of work is key. You will need to have good organisational skills with an ability to efficiently and effectively manage your own time and prioritise your workload. Strong attention to detail is essential and you will need to be proficient in Word/Outlook, and ideally a working knowledge of Excel and PowerPoint.

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.

Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Trainee Administrator- Corporate Services Job Purpose:

Under the guidance of Senior Administrators and the CRM, to assist with all aspects of the day-to-day administration of a group of corporate structures.

Principal Accountabilities:

• Work as part of a team alongside managers and administrators;

• Responding to ad-hoc investor and client queries;

• Assist with the handling of transaction documents and liaising with lawyers;

• General administrative duties, including inputting of payments and processing of recommendations;

• Assisting in respect of investor subscriptions and redemptions;

• Liaising with internal functions and investors in relation to investor KYC/AML related queries;

• Preparation of materials for board meetings, including meeting establishment, board pack, production of minutes and action point resolution;

• Assist the team with regulatory and/or statutory filings;

• Assist with the maintenance of accurate records and registers for each entity in the group;

• Assisting with bookkeeping, preparing reconciliations of subsidiaries and cash balances and liaising with auditors;

• To apply internal risk management procedures; and

• Any other reasonable duties that may be assigned.

Knowledge & Experience:

• Strong analytical and problem solving skills are essential, with excellent attention to detail as well as accurate and timely completion of work;

• Excellent interpersonal skills, strategic thinking with an emphasis on relationship building and communication at all levels within an organisation to facilitate and coordinate multiple deadlines through the maintenance of a cohesive team;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Ability to be self-motivated and produce quality materials within tight timeframes and simultaneously manage several projects required;

• Excellent working knowledge of Microsoft Office packages and applications, particularly Word and Excel;

• Ability to manage own workload and prioritise accordingly;

• Flexible, with the ability to work to time pressures and react calmly to changing demands.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Trainee Administrator - Real Estate We think that our open and progressive work environment is something to shout about, and we're always looking for talented people who are looking for a platform to build a career. Our latest opportunity is for a Trainee Administrator to join our Real Estate services department, and be part of our growing team. The Trainee Administrator will assist in delivering a range of corporate administration services to a varied portfolio of clients and related entities, applying good time management and organisational skills to ensure that work is completed within the agreed timeframes.

Key Responsibilities

· Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships

· Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records

· Processing of bank payments, reconciliation of payment logs and approvals

· Production and circulation of invoices, fee collection and chasing debtors

· Ensuring client records are maintained accurately and with a high degree of integrity

· Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced

· Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping

· Pro-actively taking on additional responsibilities and administration tasks as required · Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience

· Driving personal development using all the resources available

Skills, Knowledge and Expertise

· Strong academic background. Willingness to study towards professional qualification (e.g. ICSA or STEP)

· Previous relevant administration experience or enthusiasm to move into a corporate administration position

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

· Excellent written and verbal communication skills

· Working knowledge of MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage

· Ability to deal with tasks independently and use own initiative

· Responsive and client focused, with strong organisational skills and attention to detail

· Must be committed and driven to achieving excellence for themselves, their client and their team

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Business Assistant This is an ideal opportunity for a candidate with strong organisational skills to provide organisational and secretarial support to Partners and Fee-Earners within the Financial Services & Regulatory practice areas.

Key Responsibilities

• Attending to clients and providing support in a professional, sensitive and friendly manner in keeping with Collas Crill's standards for client care;

• File opening (including running conflict searches and assisting with client due diligence) and closing;

• Accurately producing documents (including generating letters and emails, engagement letters and amending documents drafted by fee earners) in house style and on brand;

• Typing documents and correspondence;

• Making appointments, arranging meetings and booking meeting rooms;

• Arranging business trips/travel for fee earners as necessary;

• Completing expense claims and updating budget sheet;

• Matter opening and closing to include all scanning and filing and Intapp;

• Preparing letters of engagement, mail and enclosures for dispatch;

• Administration for the team, including scanning, filing, document retrieval, copying and processing expenses;

• Arranging for third party disbursements to be added to matters as they come in and preparation of payment instruction;

• Arranging for anticipated disbursements to be added to matters and ensure they appear on the final invoice;

• Raising WIP lists for fee earners to review ahead of billing;

• Raising invoice guides and liaise with fee earners as to how they want the WIP billed;

• Ensuring that WIP to be written off is actioned;

• Ensuring the billing cut off times are met and invoices have been approved by the relevant partner ahead of the deadline;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Raising invoices (ensuring billing contact and address is correct), and ensuring all invoices are finalised and emailed out to the client within 24 hours in accordance with the Collas Crill's policy;

• Working with the Partners and BD&M team in the planning of client events;

• Providing guidance for new and temporary Business Assistants as required;

• Providing support to other Business Assistants and departments as required;

• Keeping the team's CPD records up to date.

Skills, Knowledge and Expertise

ESSENTIAL:

• Prior relevant experience.

• Accurate and organised with excellent attention to detail.

• Confident, sensitive and professional telephone manner.

• Ability to prioritise and to work under pressure to achieve deadlines.

• Flexible, adaptable with good initiative.

• A confident user of MS Word and Excel.

DESIRABLE:

• Law firm experience.

• Secretarial training.

About Collas Crill

We're not the biggest firm, but our aim is to be the best. Best for clients, best for staff and best for the communities in which we operate. And we don't just want to be a great law firm, we want to be a great firm by any standards. We encourage and support our people to get involved with charity work, community events and letting their hair down, because whilst we know there's more to life than work, we also know that achieving a good balance benefits everyone: our clients, our communities, our staff and their families. We're always growing - which means we're always on the lookout for motivated, talented individuals who want to further their career in a forward-thinking and supportive environment.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Junior Professional Officer – Corporate Role Summary

To carry out a range of client administration activities under the supervision of a Client Officer / Senior Client Officer.

Key Responsibilities

• Assist Client Officers / Senior Client Officers with the management of their case loads;

• Assist administrators with routine client enquiries both over the phone and via written communication;

• Assist administrators in monitoring of WIP and Key Performance Indicators;

• Active monitoring and timely completion of activities with the support of Client Officer/Senior Client Officer;

• Assist in the training of/work with less experienced colleagues according to the knowledge base and acquired skill set;

• Develop a knowledge of WIP and KPIs with the assistance of Client Officer/Senior Client Officer and develop a knowledge of the billing process and assisting administrators on fee quotes as required;

• Support administrators with general administration of their portfolio including photocopying, scanning and filing;

• Undertake post reviews on a rotational basis for classification, scanning and responsibility for regularly reviewing the outstanding documents report and ensuring accurate dating of documentation on a timely basis;

• Assist administrators with routine bookkeeping ensuring that it is completed in a timely and accurate manner;

• Preparation of board packs, draft minutes and documentation;

• Be proactive in recognising and pursuing opportunities for improving procedures and controls;

• Record time spent on different client matters accurately via Navision;

• Ensure database is maintained and updated accordingly;

• Collate supporting documentation and the preparation of financial statements on an annual basis;

• Prepare payments;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Assist Client Officer / Senior Client Officer with client transactions;

• Ensure book-keeping is undertaken as per procedures;

• Ensure that bank reconciliations are undertaken within 30 days of month end as per the DPPM.

Key Competencies / Skills / Experience / Behaviours Required

• A good academic record with at least 5 GCSE’s grade 5-9 (A-C) or above including English and Mathematics

• Good organisation and time management skills

• Good communication skills

• Attention to detail