Job Description

Job Title:

HR and Payroll Manager

Reports To:

Operations Director

Department:

HR

Purpose:

The HR and Payroll Manager manages the Human Resources function. Responsible for both operational and strategic HR initiatives, ensuring the firm attracts, retains and develops top talent while aligning HR strategies with the overall organisational goals. The role holder is instrumental to fostering a positive and inclusive workplace culture, and providing a reliable, supportive and proactive HR service to APTC.

HR Operations and Administration

 Manage day-to-day HR operations ensuring that all HR related processes are running smoothly, efficiently and effectively.

 Manage and optimise HR processes and systems ensuring accurate and efficient data management.

 Administration of the full employee cycle; contract and onboarding documentation, completion of onboarding checklist and setting up on HRS, induction of new joiners, probation management, performance management, training and development, payroll and leaver administration (cease of benefits, system access, leaver surveys).

 Absence Management – main contact for sickness notifications, logging sickness, reporting on sickness and relevant follow-up meeting. Produce correspondence for payroll deductions. Medical Certificate admin – scanning/recording and sending to SS.

 Letter production as needed; contract changes, flexible working, EOP etc.  Ensuring data is kept up-to-date and stored accurately in line with Data protection

legislation.  Develop and maintain HR policies, procedures and best practices compliant with

local regulations.  Create and implement learning initiatives and training programs to enhance

employee skills and career growth.  Collaborate with the Management Team to identify training needs and develop

tailored learning solutions.

 Coordinate planning, organisation and facilitation of professional qualifications and courses.

 Relevant support for CPD reporting and monitoring to Compliance.

Strategic Leadership

 Develop and implement HR strategies aligned with the Company’s objectives and growth plans.

 Collaborate with the Senior Leadership Team to drive HR initiatives that support the Company’s mission and values.

 Advise and report to the Board on all HR-related matters.  Work closely with the management team to ensure consistent management

practices across the firm.  Act as a business partner and trusted advisor to employees, management and

senior leadership providing guidance on HR related matters, including performance management, employee relations, and career development, fostering a culture of continuous improvement, professionalism, and collaboration.

Talent Acquisition and Onboarding:

 Develop and implement recruitment strategies to attract top talent.  Manage and administer the full recruitment lifecycle, including job advertisement,

candidate sourcing, interviewing, selection, employment offers, pre-employment screening, and ensuring costs are effectively managed.

 Liaising with the Senior Leadership Team frequently on Company resourcing, identifying gaps and needs for more resource and problem-solving solutions.

 Design and execute comprehensive onboarding programs for new hires to ensure smooth transition.

 Support the management team in effectively managing probation period including having monthly reviews with the managers and monitoring performance.

Compensation and Benefits Management

 Overseeing employee compensation and benefits, and benchmarking benefits and compensation against market to ensure Company’s package remains attractive and competitive.

 Benefit renewal administration to include liaison with brokers to obtain quotes from market and prepare proposals for Board approval. Ensuring benefit terms and policy particulars remain fit for purpose.

 Joiner and Leaver benefit administration, provide application forms and coordinate enrolment, notifying brokers of any changes to members’ details, reconcile invoices, send monthly pension schedule following payroll. Coordinate leaver benefit admin including ensuring reimbursement of ER pension contributions where relevant. Adding pension contributions or changes to the monthly payroll.

 Benefit claim management in respect of GL/GIP policies.  Liaison and preparation of remuneration data for participation in Polygon

benchmarking survey.  Manage the annual salary review and bonus process, including production of salary

review excel with benchmarking data, holding meeting with the Board, production of letters and remuneration statements and coordinating communications accordingly.

 Execution of monthly payroll for APTC and a Family Office in an accurate, effective and timely manner. Submit monthly returns and make payments for social, IT IS and pension.

 Preparation of monthly payroll figures and payslip for a charity.

Employee Relations and Engagement

 Foster positive employee relations by providing guidance on all employee and employment matters in line with best practice and employment law.

 Develop and execute engagement strategies to enhance employee morale, satisfaction and retention and promote a positive work environment fostering a culture of collaboration, diversity and inclusion.

 Design and oversee performance reviews, ensuring alignment to firm’s goals – including creation of objectives for each job level in cascade strategy, delivering appraisal & 1:1 workshops, creation and design of material, analysing completed appraisals and driving follow up actions.

 Oversee and provide guidance on all performance, disciplinary and grievance issues, ensuring that these are dealt with in a fair and consistent manner in line with Company procedures.

 Act as note-taker or investigator as required in grievance and disciplinary matters.  Conduct surveys and feedback mechanisms, to include NPS surveys, exit interviews

feedback, regular check-ins with the management team.  Foster strong internal communications for HR-type activity (future starters,

recruitment updates, leavers).

Governance and Reporting (Policies & Procedures):

 Developing and implementing HR policies and procedures in compliance with local regulations and industry best practices.

 Ensure compliance with relevant employment laws and regulations in Jersey.  Maintain the Employee Handbook, HR documentation, and HR policies and

procedures.  Produce reports and respond to information requests in an accurate and timely

manner.  Produce timely, relevant and accurate MI data as and when required by the Board.  Keeping abreast of developments in HR regulation, trends and best practices, and

making recommendations to the Board as appropriate.

Qualifications and experience:

 Hold a bachelor’s degree in HR or Level 5 CIPD qualification.  5+ years in a HR generalist role.  Sound knowledge of employment laws and regulations in Jersey.  Strong interpersonal and communication skills, with the ability to build relationships at

all levels of the organization.  Demonstrated ability to handle confidential information with discretion and integrity.  Excellent organizational skills and attention to detail.  Strategic thinking and problem-solving abilities.  Ability to work independently and collaboratively in a fast-paced environment.