Senior Administrator, Business Management (Guernsey/ Jersey/ South Africa) St Helier, Jersey

Description

Company Description

Welcome to HIGHVERN. We are an award-winning provider of private wealth, fund and corporate administration services.

Key Accountabilities:

• Support the team in keeping all managed entities are kept in good standing, in accordance with each jurisdictional deadline and overseeing completion of all regulatory and filing obligations for corporate entities managed by Highvern.

• Proactive company secretarial support, including setting up meetings, collating board packs, working with stakeholders on deliverables and monitoring board actions.

• Provision of administrative support to Senior Manager in relation to the internal forums / committees, including Group ORF, Group CRF as well as local CRF, NBF and IGF where required.

• Maintain data for inhouse entities, ensuring excellence of data quality on all relevant databases (complete, accurate and up-to-date).

• Assist with the maintenance of the Highvern Group Policy & Process Framework, including using updating MetaCompliance.

• Maintenance of central storage place for key inhouse statutory documentation, ensuring that these are kept up to date.

• Support with the maintenance of Highvern Group contracts register.

• Proactively review the Approved Document Library to ensure that documents are kept up to date and accurate.

• Ad-hoc support to Business Management functions as required.

• Constructive collaboration and communication with the Business Management team, supporting with bi-annual business management feedback survey.

Requirements:

• Maintaining confidentiality in relation to sensitive matters

• Follow relevant operating procedures

• Ability to work flexibly to accommodate changing priorities and deadlines

• Support the Group Secretariat & Governance team

• Familiarisation with and strict compliance with all internal & external rules / regulations

• Professional representation of Highvern Group externally at all times

• Ongoing compliance with all relevant regulatory/legal requirements

• Maintenance of CPD and up to date technical awareness

• Ability to work sensitively across different jurisdictional cultures

• Minimum of 1 year trust and company, company secretarial or legal experience

• Strong organisational skills

• Good interpersonal and communication skills

• Good working knowledge of MS Office apps

• Strong grammar and written skills

• Attention to detail

• Collaborative team player

• A Levels / BTEC Equivalent

• Studying towards relevant professional qualification (Corporate Governance Institute, Society of Trust and Estate Practitioners)

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Manager / Senior Manager, Corporate Company Description

Welcome to HIGHVERN. We are an award-winning provider of private wealth, fund and corporate administration services.

Position

Key Accountabilities:

o Work closely with Client Directors on proactive entity management and maintenance from the late on-boarding stage through full structure life cycle, ensuring highest standards of service delivery.

o Ensure data and records of all entities are up to date, accurate and in line with documented requirements, policy and procedure.

o Delivery of all client work and client contact in line with Highvern’s vision and values and expected service standards, ensuring KPIs are up to date at all times.

o Excellence of communication with clients and 3rd parties whether verbal or written; demonstrating technical awareness and cultural affinity as appropriate

o Support highly effective fiduciary decision making incl thorough preparation of comprehensive and considered case input for discussion at Client Risk Forum, Investment Governance Forum and others as necessary.

o Highly effective liaison with 3rd party service providers in execution of client needs and to build those relationships in support of future referrals.

o Up to date and accurate time recording helping to meet utilisation and profitability targets; demonstrating appropriate commerciality in all dealings.

o Undertaking appropriate reviews and workflows, addressing issues identified in a timely manner and sharing learnings with Client Directors and wider team.

o Seeing risk review actions through to satisfactory resolution, and ensuring all regulatory filings are carried out accurately, and on time.

o Skilled mentoring and knowledge share with more junior Client Management and Administration colleagues; role modelling appropriate group behaviours.

Requirements

o Ability to act independently but knowing when to escalate & seek guidance.

o Positive collaboration with all Highvern colleagues & wider stakeholders.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

o Manager of client entities/affiliate members where required.

o Ongoing compliance with all internal policies and procedures.

o Ongoing compliance with all relevant regulatory/legal requirements.

o Spotting cross-sell opportunities and liaison with Client Directors accordingly.

o Sharing of own client/structure knowledge with nominated alternates.

o Awareness and ability to act as fully effective nominated alternate for others.

o Maintenance of technical awareness and market developments.

o Effective contribution to group projects as necessary.

o Authorised client signatory in line with approved limits.

o Maintenance of CPD and up to date technical awareness.

o Occasional business travel subject to workload status.

o 5 - 10 yrs experience serving Corporate clients.

o Good understanding of Employee Benefit Trusts.

o Proven ability in managing structured finance structures.

o Proven ability in working with related industry professionals.

o Full understanding of local and UK trust & co. legislation and regulatory requirements.

o Good understanding of investments, property and other asset classes.

o Full awareness of Highvern policies and procedures.

o Highly effective and adaptive interpersonal skills.

o Collaborative team player.

o Strong awareness of KYC, AML, CFT and GDPR requirements.

o Good knowledge of and experience of working with NavOne.

o Good knowledge of doc. management principles and core MS Office apps.

Other information

Preferred Minimum Qualifications:

o STEP

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

o ICSA

o Accountancy

o Legal

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Associate Director

To assist in business development, particularly in relation to extending services provided to existing clients and developing and maintaining good working relationships with intermediary providers. This will require the post holder to support and conduct research into new fiduciary products that respond to client needs within our Company target market.

To work closely with the directors to implement all aspects with the Company’s business strategy as it impacts on Jersey and within the framework of the Company as a whole. In particular the post holder is expected to work with the directors to improve profitability whilst limiting both the Company and clients’ exposure to risk. The post holder will have a client portfolio commensurate with the level of management responsibility.

Job Accountabilities:

Client Relationship Management

• Take overall responsibility for all aspects of the client relationships within area of control.

• Create strong, profitable relationships based on mutual respect with clients and a profound knowledge of the client’s affairs and encourage staff to do likewise.

• Anticipate client needs and manage client expectations in terms of service delivery without over promising.

• Use understanding of financial and investment issues to develop the most appropriate strategies to meet needs of clients.

• Anticipate technical problems when dealing with client issues, think laterally and creatively to find solutions and, where necessary, seek expert advice.

• Anticipate tax problems when dealing with complex client issues or structures and recognise when to seek expert advice.

• Regularly seek feedback from clients to enhance future performance.

• Encourage liaison between our Company business units to ensure clients receive highest possible level of service.

• Assist the directors with contentious client issues, making decisions as appropriate.

• Critically review sets of company or trust accounts or other financial reports.

• Act as an ‘A’ signatory on bank accounts.

• Actively participate in the take on of new business.

• Act as a director of managed companies as required.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Play an active part in the management of the managed companies to which they have been appointed a director.

• Provide cover for directors when required.

Business Development

• Continually network with contacts outside of Company to further the development of the business.

• Seek opportunities to attend business forums and social functions to promote fiduciary services in general and Company expertise in particular.

• Promote the view that our Company target market only includes clients of the very highest calibre who are discerning individuals connected with legitimate business activities.

• Encourage all fiduciary staff to seek opportunities to grow business with existing clients.

• Travel to meet existing and prospective clients, and nurture long term business relations with intermediaries who introduce new business.

• Adapt personal style to take account of the culture, individual and/or corporate contacts in which they are doing business.

• Demonstrate to clients the ability, supported by our Company skill base and other specialists, to provide advice on all aspects of wealth management.

• Ensure that the company is fully informed about new clients and developments with existing clients.

• Keep up to date with changes in the market that have the potential to impact on offshore structures.

• Keep abreast of product and service developments that may enhance and add value to existing and potential client relationships.

• Have a general awareness of financial and economic developments globally.

Risk Management

• Understand and apply local legislation relating to drug trafficking, money laundering, terrorist financing and any other legislation that impacts on the conduct of fiduciary business within the jurisdiction.

• Stay up to date with changes in legislative and professional standards that impact on Company work.

• Manage complaints, operational risks, suspicions etc. in accordance with local procedures.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Ensure understanding and adherence to Company risk management policies and procedures and, where appropriate, be proactive in identifying and proposing improvements.

• Support and advise in the setup of new clients; development of client handling procedures; closure of existing structures; KYC and exception monitoring.

• Identify and respond appropriately to risk situations relevant to the company and/or its clients and implement adequate internal controls to mitigate risk.

• Follow up client complaints to ensure that they have been satisfactorily resolved.

Corporate Governance

• Act as an ambassador to raise the company’s profile, build its reputation and gain respect in the marketplace.

• Implement company strategy by developing the Jersey business plan to meet group objectives.

• Actively champion Company values by promoting a culture of professionalism, teamwork and leadership.

• Display a high degree of commitment at work at all times and strive for excellence.

• Have detailed understanding of Company vision and align the Jersey planning accordingly.

• Promote the view that the role of each individual contributes to Company vision.

• Assist in setting policies in relation to administered entities.

• Assist in implementing Company standards and policies.

Leadership and Communication

• Lead and manage the team to include recruitment, performance management and development, reward and remuneration and engagement and motivation.

• Inspire others and lead by example in order to promote teamwork, develop people and encourage development across the company.

• Regularly attend meetings with managers / directors, in order to cascade information and receive feedback.

• Explain technical issues in a way non-technical people can understand.

• Actively champion Company values by promoting a culture of professionalism, teamwork, and leadership.

• Support, advise, be decisive and provide direction.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Make expertise available to others by acting as a coach and/or mentor for more senior members of staff.

• Encourage a positive approach to change.

Personal Development

• Attend seminars and workshops, read industry publications and advisory briefs and follow developments in wealth management to enhance professional and technical knowledge.

• Shape own development to reflect the affairs, priorities and interests of clients and/or to meet the needs of our Company.

• Systematically plan and prioritise time and tasks in order to effectively handle multiple work activities simultaneously.

• Be aware of own impact and change style/approach to suit situation.

• Maintain evidence of continuing professional development with at least 25 hours CPD per annum. No more than five hours of recorded CPD should be accounted for by time spent reading professional and industry publications.

Skills and Knowledge:

• Comprehensive knowledge of and a proven track record in offshore fiduciary services.

• A proven track record in handling complex offshore fiduciary issues.

• A proven track record in client relationship management.

• Previous exposure to marketing and business development initiatives.

• Strong leadership and interpersonal skills for dealing with staff, intermediaries and clients.

• Excellent time management and organisation.

• Good presentation skills.

• Sound judgement.

• Good understanding of financial markets and finances in general.

• Excellent communication skills.

• Ability to inspire and be a motivational leader.

• Knowledge of compliance issues and the regulatory framework within with Company operates.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Professional Qualifications and Experience:

The holder of this position should ideally be educated to degree level in a business-related subject such as law or accountancy and be a member of a relevant professional body. The post holder should have a minimum of 15 years’ experience in fiduciary services, with at least 5 years senior management experience.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Senior Administrator, Private Capital

Key Accountabilities:

• Work closely with Client Directors on proactive entity management and maintenance from the late on-boarding stage through full structure life cycle, ensuring highest standards of service delivery.

• Ensure data and records of all entities are up to date, accurate and in line with documented requirements, policy and procedure.

• Delivery of all client work and client contact in line with Highvern’s vision and values and expected service standards, ensuring KPIs are up to date at all times.

• Excellence of communication with clients and 3rd parties whether verbal or written; demonstrating technical awareness and cultural affinity as appropriate.

• Support highly effective fiduciary decision making incl thorough preparation of comprehensive and considered case input for discussion at Client Risk Forum, Investment Governance Forum and others as necessary.

• Highly effective liaison with 3rd party service providers in execution of client needs and to build those relationships in support of future referrals.

• Up to date and accurate time recording helping to meet utilisation and profitability targets; demonstrating appropriate commerciality in all dealings.

• Undertaking appropriate reviews and workflows, addressing issues identified in a timely manner and sharing learnings with Client Directors and wider team.

• Seeing risk review actions through to satisfactory resolution, and ensuring all regulatory filings are carried out accurately, and on time.

• Skilled mentoring and knowledge share with more junior Client Management and Administration colleagues; role modelling appropriate group behaviours.

Requirements:

• Ability to act independently but knowing when to escalate and seek guidance. • Positive collaboration with all Private Wealth colleagues and wider stakeholders. • Director of client entities/affiliate members where required. • Ongoing compliance with all internal policies and procedures. • Ongoing compliance with all relevant regulatory/legal requirements. • Spotting cross-sell opportunities and liaison with Client Directors accordingly. • Sharing of own client/structure knowledge with nominated alternates. • Awareness and ability to act as fully effective nominated alternate for others. • Maintenance of technical awareness and market developments. • Effective contribution to group projects as necessary.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Authorised client signatory in line with approved limits. • Maintenance of CPD and up to date technical awareness. • Occasional business travel subject to workload status.

Other information:

• 5 - 10 yrs experience serving HNW international families. • Good understanding of the issues facing HNW families and their structures. • Proven ability in managing complex international fiduciary structures. • Proven ability in working with related industry professionals. • Full understanding of local trust & co. legislation and regulatory requirements. • Good understanding of investments, property and other asset classes. • Full awareness of Highvern policies and procedures. • Highly effective and adaptive interpersonal skills. • Collaborative team player. • Strong awareness of KYC, AML, CFT and GDPR requirements. • Good knowledge of and experience of working with NavOne. • Good knowledge of doc. management principles and core MS Office apps.

Preferred Qualifications:

• STEP. • ICSA. • Accountancy. • Legal.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

The Manager will have solid experience in the trust and fiduciary industry and will be able to manage the delivery of activity and transactions for their portfolio, under the direction and oversight of their Associate Director / Client Director. The Manager will also oversee the work of more junior members of the team, delegate tasks and review performance. They may also have people management responsibilities.

Key responsibilities include:

• Take responsibility for the administration of a portfolio of clients, while maintaining and developing relationships with new and existing clients

• Ensure all transactions are properly authorised and recorded with due regard to risk

• Manage trust and company portfolios which contain complex structures, and assets such as properties, investments portfolios, vehicles etc

• Ensure all tasks are accurately recorded with clear descriptions of work conducted in the daily timesheet, and that utilisation is chargeable to the client (and recoverable)

• Provide support, coaching and performance management to the team and ensure the Associate Director and/or Client Director are well informed and consulted

• Build and strengthen relationships with key clients and intermediaries and identify new ideas in relation to products and services which may be offered by the Company

• Ensure all business is conducted in accordance with the policies and procedures of the Company and the rules, guidelines and expectations of the local regulator

• Understand, embrace and practice Accuro’s culture and values

• Any other duties that may be reasonably required

About you

• People and leadership skills to include developing and mentoring of others

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Strong client relationship management skills – understanding clients’ needs and wishes, and ensure long-term sustainable relationship is built, being decisive for the clients

• Knowledge of all aspects of company and trust administration including nuances and statutory requirements of the major offshore jurisdictions used in connection with clients’ structures

• Regulatory knowledge – understanding of the rules, guidelines and expectations of the local regulator (JFSC)

• Ability to identify and manage any relevant business risks

• Commercial mindset on the profitability of the client portfolios and the evolution of the commercial relationship

• Ability to prioritise own workload and delegation to others to exceed client service delivery standards

• Self-motivated with excellent communication skills

• Strong analytical and problem-solving skills

• Methodical, thorough and attentive to detail

• Microsoft Office competency

• Business Central experience is advantageous

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Client Director – Executive Compensation Services Our role:

Our client is seeking an experienced professional to join their Executive Compensation Services (ECS) team in Jersey as a Client Director. This is a senior role where you’ll help lead a high-performing team, manage a varied portfolio of employee incentive clients, and play a key part in shaping the direction of the business.

As part of the senior leadership team, you’ll be responsible for maintaining strong client relationships, supporting the growth of the team, and ensuring high standards across service delivery, compliance, and risk management. The role falls within the JFSC's Category 3 Senior Management Function, which carries specific regulatory responsibilities. Key responsibilities:

• Oversee a team managing complex executive compensation structures.

• Act as Director or Alternate Director on client boards.

• Manage, guide and mentor team members.

• Ensure client work meets regulatory, risk, and quality standards.

• Build and maintain strong relationships with clients and intermediaries.

• Support the wider leadership team with strategy, business planning, and performance.

• Contribute to internal projects and ongoing improvement initiatives.

• Drive profitability and contribute to growth across the ECS service line.

What we’re looking for:

• JFSC Category A employee with a relevant Table 4 qualification.

• Relevant experience in the share plan and the employee incentive sector.

• Strong technical knowledge of trust and corporate structures.

• Experience managing teams and overseeing complex client arrangements and transactions.

• Excellent communication skills and the ability to lead by example.

• Comfortable working in a regulated environment and engaging with senior stakeholders.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

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Assistant Manager Job Description

Team: Client Handling

Reporting to: Senior Manager / Manager

About Us

We are an independent and privately owned Family Office Services provider, based in Jersey and supporting clients all over the

world. Since opening our doors in 2013 we’ve brought a fresh approach to our market, through our progressive, flexible, and

service-focused offer. After a decade of growth, building a strong team, and earning a number of industry awards, we’re now

adding to our team, and are looking for people who would thrive in an environment where their voice, and their contribution

will be invited, heard, and appreciated.

The Role

Taking care of the administration of a diverse and more complex client portfolio, you’ll help us to continue to deliver the

proactive and attentive service essential to the smooth running of our clients. Working within a welcoming and supportive

team you will collaborate closely with colleagues at all levels, as well partners from outside the business. You will use your

skills and judgement help to further strengthen client relationships within your portfolio and lend your experience to the

development and mentoring of more junior colleagues.

Key Result Areas

• Provide excellent levels of client service in line with Crestbridge standards, procedures, and guidelines.

• Maintain and update client documentation accurately.

• Take responsibility for own personal development, in line with agreed performance objectives and development plans.

• Be a role model and ambassador for Crestbridge Family Office Services

Key Responsibilities

The list below details the tasks that your role is likely to include. It is not exhaustive and may be amended from time to time:

Client Administration

• Act as an authorised ‘C’ signatory.

• Administer a varied and more complex portfolio of clients, in accordance with procedures.

• Preparation of all day-to-day correspondence with clients and intermediaries.

• Responsible for the maintenance of statutory books and regulatory documentation for own portfolio.

• Liaise with clients on day-to-day matters and overseeing and actioning all ongoing tasks for portfolio.

• Conduct periodic reviews on own clients.

• Prepare and circulating agendas, board packs and reports.

• Prepare checklists for activities such as draw downs, distributions, investments, power of attorneys.

• Schedule and attend client meetings.

• Draft minutes and resolutions for meetings, circulate for comments, finalise, and arrange for signing.

• Maintenance of client data for own portfolio of clients on core systems

• Liaise with intermediaries in respect of own clients (including banks/agents and the JFSC registry.)

• Administer structures in accordance with professional advice received.

2

• Collaborate with our onboarding team to ensure new client relationships are onboarded within a deadline agreed with the Client Service Director.

• Travel to meet with clients and intermediaries as required.

Financial

• Understand the financial drivers of the business and ensure all KPIs and targets are met.

• Daily input of time on timesheet.

• Manage the billing process for own portfolio to include analysing WIP, preparing billing control forms, issuing invoices, and managing aged debt.

• Monitoring and overseeing payments for own clients to include an understanding of the different requirements/process for payments for high-risk clients.

• Assist with the review of accounts/financial statements.

Leadership and Management

• Supervise and monitor the workflow of more junior colleagues.

• Support Manager with the performance monitoring processes and development of junior colleagues.

• Delegate tasks on own portfolio to junior colleagues.

• Act as a point of escalation for basic queries from junior colleagues.

• Coach junior colleagues in respect of client day to day activities.

• Support junior colleagues with time management and prioritisation.

Compliance and Risk Management

• Ability to assess risk and escalate to the Manager appropriately, always complying with relevant organisational policies and procedures.

• Review screening tools for any adverse media hits, escalating appropriately.

• Obtain and review KYC on all connected parties of a relationship to the current regulatory standards.

• Understanding what is appropriate and acceptable in relation to AML and CDD and ensures any changes to requirements are addresses quickly and accurately.

General

• Monitor, organise and prioritise workload, dealing with matters in a timely manner.

• Actively participate as business projects as required.

• Willingness to contribute outside the scope of your role, to support your colleagues and the business.

Requirements Qualifications

• A minimum of a JFSC “Table 5” Qualification is essential, with the expectation and support to attain a “Table 4” qualification through further studies (if not already held).

Knowledge and Experience

• Minimum of 6 years’ relevant industry administration experience.

• Experience of developing and coaching others.

• Working knowledge of Microsoft Office.

• Good knowledge and understanding of current industry, legislation and regulation and working practices.

• Sound understanding of client financial statements.

• Responsibility over own personal development including up-to-date maintenance of a minimum of 15 hours CPD per year.

Skills and Qualities

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• Strong commitment to client service excellence.

• Ability to work with conflicting and demanding deadlines.

• Ability to delegate, coach and motivate.

• Ability to develop relationships and inspire client and colleague confidence.

• Proactive and disciplined approach to work.

Additional Information

We offer all our permanent team members a great benefits package that includes*:

• Competitive salary.

• Private healthcare (with no exclusions for pre-existing conditions).

• Life insurance.

• Critical illness cover.

• Annual leave entitlement starting at 25 days, with the option to buy or sell up to 5 extra days.

• 3 additional wellbeing days a year.

• Discretionary annual bonus.

• Support for professional qualifications and ongoing development.

*Eligibility for certain benefits will commence after completion of probation. Crestbridge reserves the right to vary or withdraw benefits at any time.

JOB DESCRIPTION

Role title Trust & Corporate Manager

Reporting structure Reports to the Head of Risk and Compliance in Jersey

Liaison with Partners, fee earners, support staff and Risk & Compliance teams in other Carey Olsen offices

Location Jersey

Role requirements The post holder will manage Trust & Corporate Administration services, providing a timely, efficient and compliant service primarily in respect of: • The provision of new entity incorporations and formations • Company secretarial administration for Carey Olsen Corporate Services Jersey

Limited ('COCSJL')

Effective management of the business as usual Corporate Administrators activity Provide Subject Matter Expert guidance to the firm, taking an active role in the adherence to regulation and introduction of best practice General administration support to the wider Jersey Risk & Compliance team Hold the role of Deputy Money Laundering Reporting Officer

Principal duties Reservation of Company Names, Incorporations and Formations • Manage referrals from Partners and fee earners ensuring effective service is

provided in a timely manner • Ensure regular and accurate updates to the business in relation to the progress of

referrals • Manage on boarding for all trust company matters to ensure CDD requirements

are met, and SLA's are met or exceeded where appropriate • Management of Corporate Administration tasks undertaken by the team, to

include establishment questionnaires, appointment of Directors, preparing stock transfer forms, Mem & Arts and minutes, resolving queries and ensuring all documentation is completed to an acceptable standard, ensuring documentation reaches the JFSC Registry at the proper time and closing matters according to procedures

Company Secretarial / Administration and Client Reviews • Leading and overseeing the maintenance of orderly sets of statutory books,

company registers and records • Deal with day to day correspondence and administrative matters within COCSJL • Lead the provision of the invoicing cycle and administration, liaising with finance

department as required • Identify and escalate risk issues, together with suggested mitigation activities • Leading and oversee the periodic and ad hoc review process, preparing relevant

documentation for review and sign-off by matter partner and Head of Risk & Compliance

• Manage the annual periodic review cycle including agreed remediation points to ensure that relevant sign-offs are obtained within agreed timelines

JOB DESCRIPTION

• Manage the maintenance of the database holding all current and past Directorships, Protectorships, Trusteeships, Company Secretarial Services and Administration Services provided by COCSJL

Reporting • Prepare timely reports to COCSJL Board as required • Respond to requests for periodic and urgent reports, e.g. for PI insurance renewal

and ahead of JFSC reviews, inspections or questionnaires • Maintain all control spreadsheets, ensuring accuracy, migrating where appropriate

to Viewpoint • Update Viewpoint and other systems as required • National Risk Assessments - Manage the provision of data sets to satisfy the COCSJL

NRA submissions in Jersey and support the Risk & Compliance Manager with the provision of the remaining NRA datasets and submissions

Other duties • Identify, develop, implement and maintain end-to-end procedures for all

formation/ company administration processes, in accordance with legislative and regulatory requirements

• Other projects to develop and improve procedures as required, including the testing, adoption and integration of new systems

• Subject Matter Expert for Viewpoint and any other associated systems, ensuring positive contribution to working party groups, driving group policy and procedure

• Manage ongoing relationships with third parties, for instance the JFSC Registry, banks and corporate service providers

• Ad hoc duties and tasks as required

Experience • Law firm experience is desirable. Some experience of incorporating Jersey companies, foundations and limited partnerships would be helpful.

• A minimum of five to ten years trust and company administration experience, with a solid understanding of offshore corporate structures, processes and the regulatory space

• Professional qualifications

• Essential – This is a Category C appointment under the Codes of Practice for Trust Company Business of the JFSC, and as such the post holder will hold a Table 5 Qualification such as the Foundation degree in Finance or the Certificate in Offshore Administration.

• Desired – It would be desirable for the post holder to be working towards or holds a Table 4 qualification such as Fellow of ICSA, or Diploma of STEP.

• Personal characteristics

• Able to work under pressure with minimal supervision and to tight deadlines • Ability to organise and manage own workload and anticipate problems and next

steps • High level of accuracy and attention to detail • Flexible and "can do" attitude • Good analytical skills • Excellent communication skills • Able to manage key stakeholders

JOB DESCRIPTION

• Self-motivated with the ability to work well under pressure and focussed on exceeding targets and goals

• Able to manage team members and to develop their knowledge and expertise •

Conditions of work • 37.5 hours per week with 60 minutes per day for lunch – standard working hours are 08.30am – 17.00pm

Benefits • 25 days holiday entitlement with the ability to buy / sell 5 days per financial year • Discretionary bonus scheme • Private medical insurance (from day 1 with all previous conditions disregarded)

Theres the option to add family members at candidates own cost • Permanent health insurance • Life assurance x 4 annual salary