Opera Group Limited is registered at Oak House, Hirzel Street, St Peter Port, Guernsey under CMP72322

JOB DESCRIPTION

Job Title Assistant to Group Company Secretary

Job Level TBC

Department Group

Reporting To Group Company Secretary

Jurisdiction Guernsey/Jersey

Opera Summary:

Opera is a privately owned financial services group, created to build a world-class

portfolio of fund, corporate and fiduciary businesses. Majority backed by Pula, the

family office of Stephen Lansdown CBE - co-founder of Hargreaves Lansdown -

and like-minded shareholders such as Sealyham, the family office of Tom Scott.

Opera’s growing portfolio includes Accuro, Amber Trust Ltd (now Oak Bahamas),

HFL, Meritus and Oak, with operations across eight jurisdictions: Bermuda,

Geneva, Guernsey, Isle of Man, Jersey, London, Mauritius and The Bahamas. The

group administers assets totaling $81bn.

For more information, please visit: https://www.operalimited.com/

Job Summary:

The Group Company Secretary will be responsible for the governance framework and company secretarial matters for the Group (covering various jurisdictions). The assistant to the Group Company Secretary will provide effective support assisting with the adherence of regulatory and statutory requirements and general company secretarial administration and tasks.

Key Responsibilities:

The post holder will be responsible for the following corporate secretarial tasks: Governance & Compliance

• Maintain/provide CDD of the Group

• Maintain/provide structure charts as required

Opera Group Limited is registered at Oak House, Hirzel Street, St Peter Port, Guernsey under CMP72322

• Oversee/ maintain statutory registers of the Group Guernsey Companies

• Oversee/ undertake statutory filings of the Group Guernsey Companies Board & Committee Support

• Maintain corporate calendar of events of the Group and Operating Companies

• Provide comprehensive governance support for Board and Committee meetings, including the preparation of logistics, distribution of materials, agendas, minutes, and action points.

• Draft, monitor, prompt, update action points from prior board meetings/committee meetings

• Ensure the smooth flow of information between the Board, Committees, and senior management.

• Advise on the composition of the Board, director appointments, and succession planning

• Draft Company secretary reports for the Board Special Projects

• Lead or support the company on corporate transactions such as mergers, acquisitions, restructuring, or fundraising, ensuring compliance with all legal and governance standards.

• Assist in the development and implementation of corporate policies and procedures, ensuring these align with regulatory expectations and best practices. Corporate Reporting

• Responsibility for all statutory submissions regarding any Guernsey Group companies and oversight of statutory filing requirements in other jurisdictions for all other Oak companies. 

• Ensure the timely filing of statutory documents with relevant authorities, including Companies House, and maintain all corporate records (e.g., registers of directors, shareholders, and company resolutions).

• Draft assessment of operating companies’ boards’ self-evaluation of performance

• Draft/contribute to Board’s assessment of adherence to Corporate Governance Code where relevant

• Leadership & Stakeholder Management

• In all aspects of the role, display and adhere to our Oak 8 values

• Assist with the Director Induction programme

Key Competencies & Skills:

Experience

• Relevant Qualification e.g. ICSA Chartered Governance Professional (CGP) or equivalent qualification.

• Previous experience in a relevant role within Financial Services

Opera Group Limited is registered at Oak House, Hirzel Street, St Peter Port, Guernsey under CMP72322

• Good knowledge of Company Secretarial practices and Guernsey Company Law

• Knowledge of Company Secretarial practices and Company law for other jurisdictions would be advantageous

• Understanding of the regulatory landscape for licensees offering administrative services

• Understanding of corporate governance frameworks, statutory requirements, and corporate law. Personal Attributes

• Excellent IT skills, including practical experience of Microsoft Outlook, Word and Excel and board papers compilation systems,

• Excellent time management, prioritisation and organisational skills

• Excellent written & verbal communication skills

• High ethical standards and integrity.

• Resilient and adaptable, with the ability to thrive in a fast-paced, evolving regulatory and working environment.

• Strong interpersonal skills and the ability to manage relationships with internal and external stakeholders effectively.

Key Business Partners:

• Board of Directors

• Senior Management Team

• Operating Companies MDs

Employee Signature: ___________________________ Date: ____________ Employee Name: ________________________________