Senior Fund Administrator,
Funds

To work within the Funds Team providing high quality administration for a portfolio of fund clients with particular emphasis on the client service aspects of the business, delivering excellent service at all times.

Jersey - Channel Islands

Summary:

Roles at this level are exposed to work relating to all aspects of the fund life cycle, from establishment and onboarding, to the ongoing administration, through to closure. Administration tasks are undertaken at this level but also as part of wider processes involving other team members and other service lines. There is an expectation to be able to support the team directly or indirectly based upon an experience and technical expertise, or knowledge of a specialised field.

Principal accountabilities:

• To take responsibility for a portfolio of investment funds ensuring that they are in good standing from an accounting, statutory, legal and compliance perspective.
• To represent a portfolio of fund clients being the first port of contact for such clients and intermediaries and thereby maintaining a defined service standard.
• To produce accurate, timely and concise responses to client correspondence.
• To plan effectively and schedule of work to meet management and client deadlines and to ensure profitability.
• To assist in the setting up of new fund / corporate vehicles helping towards the timely completion of a new transaction.
• Liaison with other teams to ensure that the client experience is seamless.
• To record all time on the Company’s time recording system and ensure narrative is clear and sufficiently detailed.
• Achieve financial targets as determined by management.
•  To attend board meetings and produce minutes as a record of the proceedings.
• Such other duties as the management may at times reasonably require. This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment.

The type of person we are looking for:

• Proven experience in Fund Administration, with experience servicing expert and/or listed funds a benefit
• Knowledgeable in AML/CDD/onboarding a benefit
• Studying/Qualified in Fund Administration/ICSA or CGI/ACCA or equivalent professional qualifications 
• Proactive and forward thinking 
• Able to use initiative when handling tasks and be committed and driven to achieving excellence for yourself and our clients
• Excellent communication skills
• Assist with the supervision and development of junior staff 

Before you apply

Five years’ Jersey residency required for this role, as required by Control of Housing and Work (Jersey) Law 2012.

Legal Secretary

Date: 24 May 2024

Location: Jersey, JE, JE4 8PN

Company: Walkers Global

Walkers is a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the jurisdictions of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

Walkers treat everyone as the intelligent grown-ups they are. We take a grown-up approach to getting the job done – trusting and empowering our people to deliver consistently, and enabling them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world we operate in.

Duties, Responsibilities & Person Specification

PRINCIPAL DUTIES AND RESPONSIBILITIES

1.1 To provide general secretarial support to the Banking and Finance Lawyer's including (without limitation):

(a) creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of "blacklined" documents;

(b) responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner;

(c) billing and collections, liaising with the Clients and Accounts Department;

(d) photocopying, faxing and scanning of documents and correspondence;

(e) booking meetings and diary management;

(f) arranging the opening, closing and archiving of accounts and files;

(g) arranging travel for Partners and Associates, as required;

(h) maintaining and updating details of client contacts and addresses in the Firm's InterAction and AdEx databases;

(i) familiarisation and compliance with the Firm's house style;

(j) supporting other members of the Secretarial Team to complete work to a high standard and meet required deadlines; and

(k) providing cover for other secretaries during times of absence, as and when required.

1.2 To maintain accurate records and correspondence files in relation to the Firm's client files.

1.3 To liaise with Clients as appropriate and in accordance with a fee earner's instructions and firm policies;

1.4 To be familiar with, and comply with, Firm policies relevant to the purpose of the job.

1.5 To participate in special projects as and when required.

1.6 To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours.

Education, Skills & Experience

2. KNOWLEDGE AND EXPERIENCE

Essential at least 2 years' relevant experience.

3. SKILLS AND ABILITIES

3.1 Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities;

(a) work independently and as a team member;

(b) tact and diplomacy to deal with confidential matters;

(c) manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets;

(d) communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence;

(e) use and update computerised systems, including the intranet, databases, word processors, and spreadsheets and genuine interest in developing IT skills; and

(f) work in a flexible manner and respond to changing circumstances and emergency situations.

Overview of role

MAIN PURPOSE OF THE JOB

To work as part of a team delivering legal secretarial services to a high standard and often under

pressure and time restraints.

To assist the Lawyer in running their practice.

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.