ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Operations Administrator

Developing a talented workforce is at the heart of what we do and we excel at empowering our employees to achieve their goals and make their career ambitions a reality. If you would like to work in environment like this, and have prior corporate and fiduciary services experience, this could be the role for you. Reporting to the Operations Assistant Manager, you would be expected to utilise sound knowledge of the workings of a corporate and fiduciary services business in order to support the client administration teams with various centralised administrative duties. This is a key function within Ogier Global that allows for the streamlining and optimisation of client service for our corporate and fiduciary services business, Ogier Global.

Key Responsibilities

• Assist with managing Ogier Global's banking relationships which would include correspondence with the banks in connection with the Ogier client entities (together, the OGL Client Entities) providing updated authorised signatory lists (when these are updated) and various due diligence documentation relating to the OGL Client Entities, their directors and shareholders, and assisting with the review of any changes to the bank's T&Cs (with assistance from the in-house legal team)

• Supporting with bank audit requests, liaising with internal stakeholders where necessary and co-ordinating responses within a short timeframe

• Manage the online access of the banking and other portals (including the Jersey/Guernsey Regulator/Registry and the Jersey/Guernsey Tax Departments) for the Operational team and Ogier Global new joiners

• Coordinate with the Ogier Global business/in-house legal team in relation to data protection registrations and/or data protection related matters

• Assist with the annual validation/renewals process for Jersey and Guernsey entities

• Assist the corporate governance/in house legal team with co-ordinating and completing questionnaires received from third parties and clients (of the law firm and the corporate services business)

• Support the application form and tax regulatory document process

• Assist with preparation of regulatory reports as required for the Jersey and Guernsey boards and regulators

• Support Client Account reconciliation using ViewPoint, alongside Finance

• Generate and manage the document archive and storage process

• Organise meetings and training sessions as required by Ogier Global

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Assist with the joiners and leavers process for Ogier Global (Channel Islands only)

• Assist the Ogier Global service line teams with the management of the incoming post/mail

• Ad hoc projects for Operational requirements as needed

Skills, Knowledge and Expertise

• Excellent academic background

• Previous experience within the corporate and fiduciary services industry and/or professional practice is desired

• Highly organised with strong administration and communication skills to undertake work of a confidential nature

• Administrative and document management experience and be proficient in Microsoft Word/Outlook and a working knowledge of Excel

• Knowledge of regulatory environments an advantage

• Adaptable to change and to the continual roll-out of innovative tools and processes

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.

Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Trainee Corporate Administrator

30/11/2024

The job requirements are detailed below. Where applicable the skills, qualifications and experience required for this job have also been included.

Job details

Contractual hours: 36.25

Basis: Full time

Package: Full details of the benefits package will be communicated later on in the process

Job category/type: Funds

Date posted: 10/09/2024

Job reference: RH00005

Job Purpose:

Under the guidance of the Client Relationship Manager, to assist with all aspects of the day- to-day administration of a group of corporate structures.

Principal Accountabilities:

• Work as part of a team alongside directors, managers and administrators;

• Responding to ad-hoc investor and client queries;

• Liaising with lawyers, directors, auditors, other administrators and regulatory authorities in relation to ad hoc transactions;

• General administrative duties, including inputting of payments and processing of recommendations;

• Assisting in respect of investor subscriptions and redemptions;

• Liaising with internal functions and investors in relation to investor KYC/AML related queries;

• Preparation of materials for board meetings, including meeting establishment, board pack preparation, meeting attendance, production of minutes and action point resolution;

• Assist the team with regulatory and/or statutory filings;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Assist with the maintenance of accurate records and registers for each entity in the group; and

• Any other reasonable duties that may be assigned.

Knowledge & Experience:

Strong analytical and problem solving skills are essential, with excellent attention to detail as well as accurate and timely completion of work;

• Excellent interpersonal skills, strategic thinking with an emphasis on relationship building and communication at all levels within an organisation to facilitate and coordinate multiple deadlines through the maintenance of a cohesive team;

• Ability to be self-motivated and produce quality materials within tight timeframes and simultaneously manage several projects required;

• Working knowledge of Microsoft Office packages and applications, particularly Word and Excel;

• Ability to manage own workload and prioritise accordingly; and

• Flexible, with the ability to work to time pressures and react calmly to changing demands.

Training:

• Where considered appropriate, external courses will be offered to support training.

• Subject to their probation requirements being fulfilled, the preferred candidate will be looking to enhance their knowledge via undertaking a professional qualification, which may be in the accountancy (e.g. ACCA or equivalent) or chartered secretary (e.g. ICSA or equivalent) fields. In accordance with the terms of our training contract, support will be provided for the related qualifications including course attendance and examination time.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Administrator, Client Services

You'll play a key role in providing a wide range of administration services to a high quality and diverse portfolio of clients in the provision of corporate and fiduciary services.

In return, we can offer you focused mentoring and professional development support to ensure you continue to grow as the business grows and achieve your full potential.

If you'd like to be part of our friendly and growing team, we'd really like to hear from you.

About the role

• Provide on-going administration support to the team as required for the administration of a diverse portfolio of corporate and fiduciary clients and ensure that client relationships and transactions are conducted effectively and to a high standard

• Ensure client expectations are properly managed and valuable relationships are nurtured

• Assist with the effective administration of workload to include timely and accurate processing of work, effective prioritisation, meeting transaction, statutory and internal procedural deadlines and managing WIP and debt collection

• Be involved with the client acceptance process

About you

• Proven corporate administration experience

• You'll be studying towards a relevant professional qualification (such as STEP or CGI)

• Great communication and interpersonal skills

• Being able to build relationships and work as part of a team

• A desire to succeed within a financial services role

• A positive and flexible approach

• Ability to manage and prioritise tasks, time and people in order to meet deadlines

• Ability to work independently

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

About Mourant

We are proud to be a leading offshore law-firm led professional services business, advising many of the world's leading financial institutions, corporations, public organisations, private equity houses and investment funds, as well as ultra-high net worth individuals and family offices.

We believe in inclusive workplaces where everyone feels seen, heard, valued and respected. We have a strong sense of common purpose, where all our people are clear about our goals and the role they can play in achieving them. We pride ourselves in providing accessible development opportunities to all our people in a team-spirited environment, where everyone feels like they belong and can thrive.

If you would like to join an award winning and forward thinking firm whose inclusive culture and values recognise that its people are fundamental to its success, we would love to hear from you. We are committed to providing an inclusive and barrier-free recruitment process. If you need this job description or the application form in an alternative format, email recruitment@mourant.com.