Job Description

We are looking for someone who enjoys working in a fast paced environment, is highly organised, can work with little guidance and is client focused, whilst ensuring the smooth running of the busy office of a top tier global professional services group.

Your Role:

Effectively manage the filing, incoming and outgoing post, archiving and safe custody ensuring an efficient and high-quality service is provided to all departments in accordance with service standards

Manage and oversee any facilities matters that need addressing, liaising with service providers and landlords

Manage board reporting and assist with budgeting requirements

Manage systems and processes used within the operational and facilities functions, identifying efficiencies and improvements where appropriate and maintaining procedures accordingly

Play a key role in the communication framework and hold regular team meetings to cascade management communications and identify issues from employees, ensuring there is a good two-way communication 

Ensure health and safety / fire evacuation procedures and guidelines are implemented and adhered to

Manage operational/facilities projects

Coach and assist with the development and training of the team

Ensure compliance with company standards, policies and procedures

Assist with other ad-hoc operational/facility duties that may arise

What will you need to succeed in this role?

Excellent communication skills

Highly proficient IT skills and a quick learning 

Comprehensive experience of operational/facilities processes within a fiduciary or  similar environment

Good working knowledge of NAV (desirable) 

Personal attributes which would be seen in the ideal applicant include;

Assertive, approachable and can work under pressure adhering to tight deadlines

 Team focused

 Excellent interpersonal and communication skills

 Methodical, analytical and excellent attention to detail

For more information, please contact me today