ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Senior Compliance Administrator (Jersey)

Principal Responsibilities

• Assist with the review of potential new clients, including reviewing new business take- on forms, client due diligence profiles, risk assessments, client identification documents and other documentation as appropriate;

• Analyse and process compliance related forms;

• Assist with the maintenance of compliance files, registers, monitoring spreadsheets and/or databases;

• Attend internal / relevant meetings, as required;

• Assist with the preparation of compliance related management information and reports;

• Consider or suggest ways of improving internal procedures and practices encountered whilst performing principal responsibilities and assist with their implementation;

• Provide back up support and assistance to other members of the Compliance team as and when appropriate;

• Assist employees with queries that may arise on regulatory, AML/CFT/CPF and regulatory matters;

• To champion a compliance culture within the Fairway Group;

• Provide cover for other compliance members of staff, during periods of absence; and

• Assist with or carry out any other projects as requested from time to time, as appropriate.

General Responsibilities

• Develop and maintain good relations with staff members;

• Ensure all work is conducted in accordance with internal procedures;

• Maintain the highest standards of confidentiality and security in terms of client affairs and records;

• Complete daily timesheets;

• Monitor performance against personal and developmental targets;

• Identify areas where further training would be beneficial and bring these to the attention of the Director & Head of Risk & Compliance;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Maintain a record of Continuing Professional Development activity undertaken during each year;

• Undertake anti money laundering training as required by internal procedures; and

• Maintain an awareness of regulatory and compliance related legislation and guidance in general.

IT Skills

The role will involve intermediate to advanced experience of:

• Microsoft Office – mainly Word, Excel and Outlook;

• General client database and CRM software;

• Google and/or other Internet search engines; and

• Any other IT system deemed to be necessary for the role.

Competencies

• Possess a relevant professional compliance qualification;

• Minimum of 5 years’ financial services industry experience in a Trust, Funds and Company compliance environment;

• Have a good understanding of anti-money laundering and client due diligence requirements for

• a financial service business and its Clients;

• Be methodical and have excellent attention to detail;

• Be self-motivated, adaptable and flexible in approach to the work;

• Have good organisational skills and be able to organise their time effectively; and

• Be a team player and confident in dealings with others.

Manager – Corporate Services

What’s the role?

To manage, supervise and develop a team of administrators to ensure the provision of a professional and first-class service to team clients. To maintain and develop relationships with team clients and to promote the positive image of Gen II through the professional application of services and knowledge. To be responsible for the administration of a portfolio of complex and crown jewel clients in line with the defined business activities.

What you’ll be doing

 Responsibility for a portfolio of clients (including complex and crown jewel clients)

 Act as an Alternate Director of team client companies

 Liaise with team clients

 Delegate tasks as appropriate for own clients to team

 Comprehensive knowledge of the di ering requirements/ processes for high risk clients

 Review of financial statements for team clients as appropriate

 Liaising with all intermediaries and external agents such as new business introducers, legal advisors, auditors and the JFSC in respect of team clients Managerial

 Manage a team of administrators

 Monitor the team’s performance, attendance and development

 Manage the workflow of the team

 Review all incoming and outgoing mail of the team

 Review and authorise all out going correspondence (any media) of the team

 Responsibility for the financial management of the team

 Responsibility for ensuring that team accounting deadlines and review deadlines are met

 Development/enhancement of team specific procedures

 Attend board meetings

 Attend management meetings

 Conduct appraisals for team

 Participate in the recruitment process for your team

 Involvement in disciplinary or underperformance procedures

 Report and escalate any issues as appropriate

 Review development plans for teams Development of others

 Presentation of internal short courses and training sessions

 Coach team in relation to client activities and Gen II procedures

 Coach team in relation to time management, financial management and prioritisation skills

 Conduct regular informal performance reviews

 Set and review performance objectives Time management

 Prioritising own and team workflow

 Dealing with matters in a timely manner Billings

 Analyse WIP for own and team clients

 Prepare BCF (billing control forms) and WIP (work in process reports) for team

 Send out invoices to clients Because success matters 4

 Settling invoices

 Monitor and manage aged debts for team Bookkeeping / Accounts

 Perform high level review of client accounts / financial statements Meetings

 Scheduling meetings – delegating as appropriate

 Meeting requests – delegating as appropriate

 Attend meetings for own clients

 Attend meetings for senior team members clients by request Board Pack Preparation

 Producing draft agenda

 Producing reports – delegating as appropriate

 Collating information – delegating as appropriate

 Circulating – delegating as appropriate Minutes

 Drafting minutes and resolutions

 Delegating and reviewing minutes drafted by team

 Finalising of minutes and arranging for the signing of them Checklists

 Preparing/delegating as appropriate

 Draw down checklists

 Distributions checklists

 Investment checklists

 Power of Attorney checklists

 Client set up

 Client closedown/termination checklists Periodic Reviews

 Conducting reviews on own clients (delegating part to team as appropriate)

 Review reviews conducted by team Diary

 Inputting tasks – delegating as appropriate

 Completing tasks New business

 Preparation of CARAs (Client acceptance and risk assessment) for own clients

 Assist with the client acceptance process for new clients AML

 Requesting CDD documentation

 Understanding what is appropriate and acceptable

The ideal background for this role:

 8 years’ relevant industry experience

 A Table 4 qualification

 At least 3 years’ experience in a supervisory role

 Experience of developing and coaching others

 A comprehensive knowledge and understanding of local finance industry, legislation and regulatory requirement in which we operate

 Excellent understanding of client financial statements

Role Location/Hybrid Schedule

This role is based our Jersey o ice. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The di erent ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the o ice space available and the individual’s preferences and circumstances.

JOB DESCRIPTION

Role title Senior Recruitment Advisor

Role location Jersey

Role requirements To provide a full global recruitment service to our hiring managers whilst working closely with the HR team.

Reporting Structure Reports into the Group Recruitment Manager

Principal duties To manage the end-to-end recruitment process in each of our locations including: • Manage job listings and monitor incoming applications via our applicant tracking

system • Meet with and build quality relationships with internal and external contacts

including partners, directors, hiring managers and agencies • Deal with queries relating to the recruitment process • Work closely with hiring managers to agree vacancy requirements, job descriptions

and approvals • Create and publish job adverts, fully utilising a wide range of platforms to advertise

roles • Source and connect with suitably qualified candidates • Screen and shortlist candidates and move them through the various pipelines

within our recruitment system • Manage employment offers to successful candidates, including negotiating

employment terms and finalising offers • Represent Carey Olsen at job fairs and careers events • Other ad-hoc duties as required

Professional qualifications/skills/ experience

• Previous recruitment experience is essential, ideally from a legal or professional services environment

• Familiarity with applicant tracking systems • Knowledge of candidate sourcing • Excellent oral and written communication skills • IT literate with a good working knowledge of Microsoft Word and Excel

Personal characteristics • Highly organised with the ability to prioritise and multitask

• Problem solving and results driven approach • Strong attention to detail • Able to maintain confidentiality • A diplomatic, friendly and team orientated approach

Conditions of work • 37.5 hours per week with 60 minutes for lunch – standard working hours are 9.00am to 5.30pm or 8.30am to 5.00pm

Remuneration/benefits • 25 days' holiday entitlement with the ability to buy / sell 5 days per financial year • A discretionary bonus scheme based on company and individual performance • Private medical insurance (From day 1 all previous conditions to be disregarded)

There is the option to add family members at candidates own cost • Permanent health insurance • Life assurance x4

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Marketing Assistant – Temp

Collaboration is key to how we work, and we are looking for someone to join our award- winning team, on a temporary basis, to provide administrative assistance to the Marketing team.

Key Responsibilities

This role requires an enthusiastic, motivated, and highly organised individual with an eye for detail. You will be supporting with a variety of administration tasks including:

• Website support

• Updating website content

• Website testing

• Report running and analytics

• Wider activity as required, to help ensure a seamless process across all locations and service lines

Skills, Knowledge and Expertise

• Must have administration experience within a finance/law firm environment, ideally with some exposure to marketing OR must have some previous marketing exposure noting this isn't a senior role

• Must have previous experience in website management and support

• Proficient in the use of CMS platforms, (for example, Umbraco) and website analytics tools (for example, Google Analytics)

• Familiarity with SEO principles and practices

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Compliance Monitoring Analyst / Senior Compliance Monitoring Analyst

We love the energy, focus and teamwork that enables us to deliver results for our clients in a collaborative way. A key element of this is our dedicated and talented Risk & Compliance team. Working within function, this role presents an exciting opportunity to support group-wide compliance driven activities in accordance with regulatory requirements and in-line with industry best practices and professional standards.

Key Responsibilities

• Assist with the development of the annual Group Compliance Monitoring Programme to assess the effectiveness of group policies and procedures

• Assist with the coordination of detailed monitoring reviews in accordance with the Group Compliance Monitoring Programme, liaising with key stakeholders as appropriate

• Assist with documentation and reporting of monitoring reviews to relevant Boards

• Assist the completion of 'second line' tests of operational 'business as usual' areas, all of which are focused on ensuring core business activities are being undertaken in the appropriate way and aligned to regulatory needs

• Assist in identifying, assessing, monitoring, managing and mitigating money laundering and financing of terrorism risks

• Assist in the maintenance of a range of compliance linked logs and databases, all of which focus on ensuring excellent levels of data are being recorded and actions being taken as appropriate

• Assist in implementing and maintaining financial crime, sanctions and terrorist financing policies and procedures

• Assist with the analysis of legal and regulatory changes in the relevant jurisdiction

• Assist with a wide range of project related initiatives, all of which geared toward delivering process improved improvements

Skills, Knowledge and Expertise

• A minimum of 3 years of relevant experience in a compliance function

• Good understanding of regulatory requirements affecting a law firm and trust company business in the Channel Islands

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Experience of refreshing and administering a Compliance Monitoring Programme in line with the changing risks and regulatory environment

• Holding or working towards a relevant compliance-related qualification

• Knowledge and understanding of various trust and company structures and AML/CDD requirements

• Ability to make decisions and use initiative within the scope of regulatory requirements, policies and procedures

• Excellent interpersonal skills and a proven ability to work effectively as part of a team

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.

Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Client Relationship Manager - Corporate Services

30/11/2024

The job requirements are detailed below. Where applicable the skills, qualifications and experience required for this job have also been included.

Job details

Contractual hours: 36.25

Basis: Full time

Package: Full details of the benefits package will be communicated later on in the process

Job category/type: Funds

Date posted: 11/09/2024

Job reference: RH00055

Job Purpose:

To be responsible for all aspects of administration and company secretarial matters for a group of corporate structures. Reporting to the Client Director and Senior Relationship Manager.

Summary of Responsibilities:

• Being the principal contact with the Client and the Directors for administrative and company secretarial matters for a group of corporate structures

• Liaison with legal and other professional advisers, and ultimately responsible for the timely completion of client driven transactions

• Review and production of client deliverables and reports

• Dealing with a varied range of client queries, including taking on new business

• Act as a signatory on administration matters, including payments, ensuring that company policies and procedures are adhered to

• Co-ordinating the various Directors’ diaries to confirm dates for board/client meetings and setting up rooms/arranging facilities etc

• Supervision of the collation of board papers from different sources and creating agendas and board packs for the Directors

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Attend and present at board and committee meetings

• Review and/or produce formal minutes of board and committee meetings

• Oversight and use of myRegistry for relevant submissions, including beneficial ownership and control, company incorporations, annual confirmation statements etc.

• Oversight of the maintenance of various registers, including directors, shareholders, partnership interests, conflicts of interest

• Reviewing and undertaking AML reviews and investor KYC procedures

• Partake and lead periodic staff appraisals

• Always strive for excellent client service and delivery and help junior employees understand the Firm's ethos of excellence for them to do the same

• To delegate in a considered and controlled way, whilst assisting and supervising the training and development of junior members of staff

• To apply internal risk management procedures and ensure that the team applies them

• To apply and convey company values

• Any other reasonable duties that may be assigned

Skills, knowledge & Attributes

• To be professionally qualified, or part qualified, in ICSA/ACCA/ICAEW or equivalent

• To have 5 years+ experience working in a financial services environment

• To have advanced accounting and/or administration skills

• To have some Legal knowledge

• To have some corporate tax/tax knowledge

• To have an attitude that inspires respect and to be capable of taking the lead

• A high level of tact, diplomacy and confidentiality is essential due to the nature of the work

• Strong analytical skills are essential, with accurate and timely completion of work

• To identify issues, think of solutions identified and propose them to management

• Ability to be proactive with very close attention to detail to ensure work is of a consistently high standard

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Exceptional, administrative, analytical and organisational skills are essential, with accurate and timely completion of work

• Good interpersonal, written and verbal communication skills, with the ability to communicate at all levels

• Working knowledge of Microsoft Office packages and applications, particularly Word, Excel and Access

• To be able to use all standard business software

• To have mastered specific accounting software

• Flexible, with the ability to work to time pressures

• Ability to manage own workload and prioritise accordingly

• To have an attitude that inspires respect and to be capable of taking the lead

• To be aware of the limits of his/her decision-making entitlement and not to take risks in this regard

• To be wary of confidentiality requirement versus information sharing (e.g. on personal situations or at company events)

• Team Player

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Resourcing and Onboarding Advisor - 12 month Fixed Term Contract

Our HR function is at the heart of our business and we are now looking for a Resourcing & Onboarding Advisor to join us for a 12 month fixed term contract to support the success of our People Strategy. We know that our style of being open and forward thinking will enable us to get the best, most innovative talent and we are ready to hear your big ideas.

This role will lead on recruitment activity for the group, ensuring that this is undertaken in line with Ogier processes and best practice, to support the hiring and successful onboarding of talented individuals in line with business requirements.

You'll also provide administrative support across the Group, within the resourcing & onboarding function, which will include liaising with external suppliers, employees and hiring managers to help with recruitment queries, coordinating new starter onboarding activity, delegating to the team administrators where appropriate, managing candidate and employee data to ensure it is accurate at all times and supporting with wider projects in line with business requirements.

Key Responsibilities

• Work with hiring managers to identify recruitment requirements and proactively suggest the recruitment approach, in line with Ogier practices

• Understand and take responsibility for recruitment protocols and recruitment principles in relation to all new hires, including ensuring that relevant approvals are correctly obtained and processes are adhered to

• Support with ongoing and new agency relationships, taking part in discussions around terms of business as required , updating relevant agencies in a timely way and ensuring good and positive relationships are developed

• Take a direct and involved role in the end-to-end recruitment activity, including supporting hiring managers with the review of applications, arranging interviews, conducting HR interviews (in person and via Teams), progressing and declining applications, managing the offer process and issuing paperwork, utilising the team administrators where appropriate

• Provide guidance and input on hiring decisions to business stakeholders, seeking support from the Resourcing & Onboarding Manager / Head of Resourcing & Onboarding as needed

• Ensure all regulatory requirements are met in relation to hiring activity, including building up awareness and knowledge of work permit applications to support with applications, housing licences, right to work and professional memberships

• Being a competent user of all internal HR and recruitment systems and platforms, to include our employee records systems (Natural HR), the applicant portal (Pinpoint), the pre-employment screening portal (Giant) and all benefit and wider HR related,

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

ensuring that data is correctly updated and that systems are used as intended, for the most efficient practices

• Lead on onboarding activity for relevant new starters, ensuring that pre-screening is complete in line with internal protocols, the onboarding process is complete and that new starters are comfortable with the timeline

• Work closely with managers to provide guidance with the onboarding of their new team members to help ensure a successful onboarding experience, including support with new stater induction activity as required

• Manage relationships effectively with hiring managers, partners, recruitment agencies and candidates to constantly promote Ogier opportunities and act as a professional representative of the Resourcing and Onboarding team at all times

• Coordinate student and graduate hiring activity as required (bursary scheme / trainee solicitor programme / graduate opportunities), including support with ongoing scheme management

• Attend careers fairs and other related events to promote Ogier and to build effective relationships

• Participation in relevant projects and business priorities as required, proactively suggesting ideas and completing tasks in a timely fashion

• Proactively coordinate recruitment advertising efforts and activity, utilising systems, products and platforms available to promote opportunities in the most suitable way

• Producing and maintaining reports and summaries of activity, as requested by managers or other members of the HR team

• Maintain awareness of industry regulations and best practice and apply these to internal processes, updating where necessary and following such processes effectively

• Undertake any additional duties as necessary to ensure the effective operation of the Resourcing & Onboarding team, alongside the wider HR team

Skills, Knowledge and Expertise

We are looking for a proactive, professional and enthusiastic team player, who is confident and organised, and who has a high level of accuracy, with a great eye for detail.

Previous recruitment experience ideally within a law firm / professional services firm, with confidence in managing the end-to-end recruitment process is essential.

You'll need a good working knowledge of recruitment best practice regulations and an ability to adhere to procedures and policies, multi-task effectively and calmly in a fast-paced professional environment, managing workloads and effectively prioritising work.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Robust written and verbal communication skills and a proven track record of successful relationship management with business stakeholders, with the ability to advise and influence hiring outcomes is key to the role.

We are also looking for solid IT skills, including Microsoft Office (Outlook and Word are essential) and database systems.

This is a fantastic opportunity for somebody who has previous experience and is now looking to develop their career in an exciting, fast growing and rewarding environment.

About Ogier

Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo.

Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts.

Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.