Junior Professional Officer/ Private Clients

About Dominion

Dominion is a specialist global provider of outsourced corporate, fund and private client

administration, reporting and fiduciary services. Dominion has grown to become one of

the leading providers of innovative and compliant solutions in Private Wealth, Pensions

and Trust & Corporate services from within Europe, the United States of America and

the United Kingdom. Dominion serves a sophisticated global client base throughout the

United Kingdom, the United States of America and Europe from their offices in Geneva,

US, Jersey, London, Singapore and Malta. Clients range from individual private clients to

large multinational corporations.

With over 100 staff across their offices with the principals being qualified Accountants,

Lawyers and Investment or Tax specialists, Dominion delivers through its people. The

depth of technical expertise is unparalleled within the industry and enables them to

develop propriety structures specifically designed for the client’s individual

circumstances.

For more information about Dominion please visit

www.dominiondomore.com

Junior Professional Officer

Role Summary

To carry out a range of client administration activities under the supervision of a Client Officer / Senior Client Officer.

Key Responsibilities

➢ Assist Client Officers / Senior Client Officers with the management of their case

loads;

➢ Assist administrators with routine client enquiries both over the phone and via

written communication;

➢ Assist administrators in monitoring of WIP and Key Performance Indicators;

➢ Active monitoring and timely completion of activities with the support of Client

Officer/Senior Client Officer;

➢ Assist in the training of/work with less experienced colleagues according to the

knowledge base and acquired skill set;

➢ Develop a knowledge of WIP and KPIs with the assistance of Client Officer/Senior

Client Officer and develop a knowledge of the billing process and assisting

administrators on fee quotes as required;

➢ Support administrators with general administration of their portfolio including

photocopying, scanning and filing;

➢ Undertake post reviews on a rotational basis for classification, scanning and

responsibility for regularly reviewing the outstanding documents report and ensuring

accurate dating of documentation on a timely basis;

➢ Assist administrators with routine bookkeeping ensuring that it is completed in a

timely and accurate manner;

➢ Preparation of draft trustee minutes and documentation in order to assist with the

trustee approval process;

➢ Be proactive in recognising and pursuing opportunities for improving procedures and

controls;

➢ Record time spent on different client matters accurately via Navision;

➢ Ensure database is maintained and updated accordingly;

➢ Collate supporting documentation and the preparation of financial statements on an

annual basis;

➢ To assist administrators with investment based work;

➢ Prepare payments;

➢ Assist Client Officer / Senior Client Officer with client transactions;

➢ Ensure book-keeping is undertaken as per procedures;

➢ Ensure that bank reconciliations are undertaken within 30 days of month end as per

the DPPM.

Key Competencies / Skills / Experience / Behaviours Required

➢ A good academic record with at least 5 GCSE’s grade 5-9 (A-C) or above including

English and Mathematics

➢ Good organisation and time management skills

➢ Good communication skills

➢ Attention to detail

Dominion. Do more.

© Dominion Fiduciary Services Limited 2020. Dominion Fiduciary Services Limited and its affiliates are

regulated by the Jersey Financial Services Commission.

We do more to go the extra mile

Senior/Trust O icer

Administration Responsibilities:

 Attending to client needs in a timely, professional manner and maintaining knowledge and control over assets and activities of trusts administered;

 To take responsibility for the administration of a varied portfolio of trusts, companies, foundations and/or other entities, keeping data maintained up to date and relevant;

 To prepare resolutions and minutes, arranging board meetings and to presenting documents to management/directors for review;

 Incorporation of companies and establishment of trusts and foundations, obtaining fee quotes from lawyers for new structures, as appropriate;

 To deal with third party service providers as required and in a professional manner;

 To diarise and resolve action points raised by periodic reviews on a risk-based approach and timely manner;

 To assist with the completion of other compliance or regulatory matters in a timely manner;

 To raise client bills in accordance with policies and procedures and collect receivables where due;

 To review WIP regularly with line management so that advanced discussions can be held with clients where work falls outside of the scope of fee arrangements and where appropriate, to assist in additional fee invoices being raised where work is out of scope;

 To work with compliance and management to ensure that all working practices are considered when developing and improving policies and procedures, identifying any risk controls improvements required;

 To accurately record time and to achieve a daily target of 80% billable time;

 To maintain a good understanding of local regulations and compliance requirements;

 To assist in the training and development (mentoring) of junior team members;

 Other projects as assigned and other duties that may be deemed appropriate to this role;

 To introduce, develop and enhance relationships with intermediaries to expand corporate network maintaining the good reputation of the business; and

 To assist Management/Directors with new business opportunities.

Competencies:

 Attention to detail;

 Strong time management and organisational skills;

 Excellent interpersonal skills and the ability to communicate e ectively with clients, intermediaries and colleagues at all levels;

 Ability to work using own initiative and make decisions within the guidelines set by corporate policies and procedures;

 Ability to lead and be part of a team of professionals;

 Ability to work under pressure and meet deadlines;

 Awareness of compliance and regulatory obligations within financial services providers; and

 Good knowledge of the principal laws relevant to the Jersey financial services industry and in particular the Companies (Jersey) Law 1991, the Trusts (Jersey) Law 1984 and the Foundations (Jersey) Law 2009. Good familiarity with equivalent laws in other jurisdictions.

Professional Qualifications and Minimum Relevant Experience:

 Level 4 formal qualification or studying towards;

 Minimum of 3 years’ trust and company administration experience at Trust O icer level or 5 years' at Senior level, exhibiting supervisory ability and leadership qualities; and

 Comprehensive understanding and good technical knowledge of TCB administration, legislative, compliance and regulatory requirements as well as an awareness of the tax implications of various structures.

Data Protection Manager Working within a team and reporting directly to the Director of In House Counsel, this role will support In-House Legal and Information Security on a variety of group related data protection matters. As Ogier's Data Protection Manager you will play a pivotal role in ensuring Ogier's compliance with data protection laws and regulations. You will be responsible for developing, implementing, and maintaining comprehensive data protection strategies that safeguard Ogier's data assets against unauthorised access, disclosure, alteration, or destruction. You will work closely with various stakeholders and internal teams to ensure that data handling practices align with legal standards and internal policies.

Key Responsibilities

 Develop and implement data protection policies and procedures in compliance with relevant data protection laws applicable to Ogier

 Conduct and support regular data protection audits and risk assessments to identify vulnerabilities and ensure compliance with data protection laws and policies

 Serve as the primary point of contact between Ogier and regulatory authorities on matters relating to data protection

 Provide expert advice and guidance to senior management and other departments on data protection matters, including data processing activities and data security practices

 Liaise with external professional advisers (including legal advisers) to the Ogier business, as necessary

 Develop and deliver data protection training to staff at all levels to raise awareness and ensure business-wide compliance

 Manage and respond to internal and external data protection queries (such as data subject access requests)

 Support the implementation of any data protection related projects

 Monitor and analyse changes in data protection laws and regulations, and update internal policies and procedures, as necessary

 Work closely with IT, Risk and the Information Security teams to ensure that technical and organisational data protection measures are in place and effective

 Oversee and manage data protection impact assessments for new and existing projects.

 Maintain comprehensive records of all data processing activities conducted by the company, as required by law

 Potential development for Group Data Protection Officer role, for the right candidate

Skills, Knowledge and Expertise

 Bachelor’s degree in Law, Information Technology, or a related field. A Master’s degree or relevant professional certification (e.g., CIPP/E, CIPM) is highly desirable

 Proven experience (minimum of 5 years) in a data protection or privacy role, ideally within a legal, compliance, or IT security setting

 In-depth knowledge of data protection laws and practices, including GDPR, CCPA, and other relevant legislation

 Strong understanding of information technology and data management systems

 Excellent communication skills, both written and verbal, with the ability to explain complex legal requirements to non-specialists

 Strong analytical and problem-solving skills, with a detail-oriented approach

 Ability to work independently and as part of a team, with a proactive and collaborative attitude

 High level of integrity and discretion in handling confidential information

 Supporter of change with the ability to adapt to the continual roll-out of innovative tools and processes

 Supportive of and able to demonstrate agile and flexible working

 Ability to consider organisation-wide implications when making decisions

About Ogier

About Ogier Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property.

Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.

Role Profile

About us

We supervise the island's financial services industry for compliance with both conduct and prudential requirements, and under the anti-money laundering (AML), countering financing of terrorism (CFT), and countering proliferation financing (CPF) framework.

The JFSC is one of the few regulators globally to benefit from the Regulator and the entity Registrar operating under a single financial services commission.

Division: Enforcement

Enforcement investigates and, where appropriate, recommends and takes action against firms and individuals that do not comply with Jersey’s regulatory framework. Enforcement supports the work of the JFSC by protecting and enhancing the reputation of Jersey as a safe and well-regulated international financial service centre.

Enforcement works with a range of internal and external stakeholders that include:

Internal stakeholders: Intelligence Unit, Companies Registry, Supervision Division, Legal and Policy divisions, Executive Directors and the JFSC’s Board of Commissioners.

External stakeholders: Regulated and supervised firms and individuals, members of the public, States of Jersey Police, Law Officer's Department, overseas regulators and the Government of Jersey.

Role: Trainee Investigator (Permanent/Full-time)

You will assist Enforcement Investigators in conducting enquiries and investigations of suspected serious misconduct, principally through gathering and analysing relevant information, taking part in internal and external meetings, conducting interviews, and reaching recommendations as to next steps. In time, you will develop your skills, experience and confidence to become responsible for your own caseload.

The candidate will deliver the following outcomes:

• Support in the scoping of Enforcement case strategies, ensuring they are reasonable and

proportionate.

• Execution and conclusion of Enforcement cases and investigations in a timely, efficient, and

proportionate manner.

Trainee Investigator, Enforcement

To apply for any vacancies at the JFSC, submit an application form along with your CV to careers@jerseyfsc.org

• Preparation and delivery of accurate, fair, balanced, and transparent communications with

internal and external stakeholders.

• Provide clear and appropriate information to support the decision-making of the JFSC’s

Executive and Board of Commissioners.

• Ensure timely cooperation and exchange of information with internal and external

stakeholders to facilitate informed decision-making.

• Support in publishing guidance and lessons learned to raise awareness and standards among

regulated firms, fostering compliance with the JFSC’s regulatory expectations.

• Assist in developing and disseminating guidance and educational materials to the public,

supporting the JFSC's efforts to educate and inform.

You will add value to the organisation by:

Progressing Enforcement cases in an efficient manner and to a fair, reasonable and proportionate outcome that supports the delivery of Enforcement strategic objectives. This, in turn, supports the JFSC in demonstrating it is effectively delivering its statutory regulatory objectives or guiding principles and its strategic goals.

What will success in this role look like?

• Providing effective support in the execution and conclusion of Enforcement cases.

• Meeting deadlines for the completion of tasks and successfully balancing competing

priorities.

• Demonstrating strong planning and organisational abilities.

• Displaying strong interpersonal, communication and problem-solving skills, with a ‘can do’

attitude.

• Providing solutions to problems or perceived limitation.

Are you suitable for this role?

This role would suit an individual who is:

• Inquisitive and possesses an enquiring mindset and a keen eye for detail.

• Committed to acquiring the necessary skills and knowledge required to develop their skillset

and progress to Investigator.

• Equally happy working collaboratively as part of a team as well as independently.

• Ideally, but not essential, some experience or knowledge of financial services or a regulatory

or a compliance environment.

The skills and attributes of most importance in this role are:

• Strong communication skills.

• Ability to analyse information.

• Exercise of sound and reasoned judgement.

• High level of drive, energy and personal commitment.

To apply for any vacancies at the JFSC, submit an application form along with your CV to careers@jerseyfsc.org

Why us?

Working in the JFSC will enable you to join a team people who have purpose, passion, and pride. It offers the opportunity to work alongside people, who are passionate about maintaining Jersey’s position as a leading International Finance Centre with high regulatory standards.

This clarity on our purpose is incredibly motivating and we leverage our core values of: Excellence, Professionalism, Respect, Integrity, and Teamwork to deliver our work. Our people are proud of their work and their contribution to Jersey.

If you are looking to make a difference, have a unique working experience and contribute to a bigger picture, then think JFSC; a diverse team of people who put their hearts and minds into what they do and have some fun along the way.

About us

We supervise the island's financial services industry for compliance with both conduct and prudential requirements, and under the anti-money laundering (AML), countering financing of terrorism (CFT), and countering proliferation financing (CPF) framework. The JFSC is one of the few regulators globally to benefit from the Regulator and the entity Registrar operating under a single financial services commission.

Division: Technology and Data

The division supports the commission in operating as a highly effective regulator by providing the necessary data, information, collaboration tools and infrastructure technologies that support high levels of productivity, industry engagement and operational efficiency. Our activities underpin the commission’s strategic goal of harnessing technology and influencing the digitalisation of financial services in Jersey.

Team: Systems and Data

The Systems and Data team is responsible for targeting and exploiting synergies between the JFSC’s data, systems, regulated entities, and Registry customers to empower Jersey’s financial industry. By providing our staff and customers with business-enabling data and systems that are easy to access, compliance will be easier for industry to achieve, and effectiveness will be easier for the JFSC to demonstrate - enhancing business integrity and supporting the JFSC in fulfilling its primary purpose.

Role: Permanent /35 hours per week

This role provides business analysis and data analytical expertise to stakeholders through the delivery of data and reporting insights. The successful candidate will join the JFSC at a key stage in its development, as it seeks to play an enhanced role in the continued success of Jersey as a highly regarded International Financial Centre and will deliver the following outcomes:

› Effective engagement and collaboration with key stakeholders resulting in adequate understanding of

data usage and reporting requirements.

› Proficient use of Microsoft technologies including Fabric, T-SQL and PowerBI to deliver timely, reliable,

and high-quality reporting & analytics solutions.

› Generating actionable insights and implementing data governance frameworks and best practices that

ensure compliance and mitigate risks associated with data management.

› Support the Data Manager through the delivery of relevant data tooling which supports the Data

Strategy.

› Contribute to the administration and configuration of the Data Platform to ensure data models are up

to date and accurate.

› Deliver advances to improve efficiencies and reduce dependencies on individuals across the business

Data Analyst

› Provide ongoing support and guidance for stakeholders that enables them to leverage data and

reporting assets.

› Facilitate the improvement and innovation of data across the JFSC through active engagement,

collaboration, and successful delivery of key initiatives.

You will add value to the organisation by:

› Bringing Data Analytics & Engineering expertise which help the JFSC navigate complex matters, making

them easier to understand and resolve.

› Developing strong relationships with key internal stakeholders through data deliverables and

communicating effectively regarding data problems/opportunities.

› Supporting the Data Manager in transforming the way the JFSC accesses and uses data to ensure that

it is effective and adequately governed.

What will success in this role look like? › A culture of data-driven decision-making and innovation throughout the organisation, fostering

collaboration and knowledge sharing among teams.

› The successful delivery of key data outputs and the development of innovate solutions to time

consuming data processes that bring operational efficiencies and improvements.

› Becoming a trusted data SME within the organisation, acting as an enabling partner to help

stakeholders and the wider JFSC meet its objectives.

An excellent opportunity to work with a financial services regulator, understand the nature and type of activities performed in fulfilling this role across Jersey’s financial services industry. You will support the implementation of the JFSC’s Data Strategy and play a key role in the deployment and ongoing management of the data platform. You will have the opportunity to work with the latest technologies at a time when innovations in Data and AI are becoming increasingly critical to successful organizations.

Are you suitable for this role?

This role would suit anyone with technical expertise in business analysis & requirements gathering, data analytics, modelling & transformation, and report & dashboard design. If you have excellent interpersonal and communication skills and understanding data architecture, migration, and technology change programs. This will suit you. The ability to use a range of tools in the Microsoft suite, including Fabric, PowerBI, SSMS and Excel are essential. Fast paced developments in data-related technologies means a keen interest in continuous learning and development is desirable.

Why us?

Working in the JFSC will enable you to join a team people who have purpose, passion, and pride. It offers the opportunity to work alongside people, who are passionate about maintaining Jersey’s position as a leading International Finance Centre with high regulatory standards. This clarity on our purpose is incredibly motivating and we leverage our core values of: Excellence, Professionalism, Respect, Integrity, and Teamwork to deliver our work. Our people are proud of their work and their contribution to Jersey. If you are looking to make a difference, have a unique working experience and contribute to a bigger picture, then think JFSC; a diverse team of people who put their hearts and minds into what they do and have some fun along the way!

Role Profile

About us

We supervise the island's financial services industry for compliance with both conduct and prudential requirements, and under the anti-money laundering (AML), countering financing of terrorism (CFT), and countering proliferation financing (CPF) framework. The JFSC is one of the few regulators globally to benefit from the Regulator and the entity Registrar operating under a single financial services commission.

Division: Supervision

The Supervision division's primary function is to oversee the financial services industry to ensure relevant legal obligations and regulatory requirements are met. As part of this we continually assess whether existing or emerging risks, to which Jersey is exposed, are being effectively managed.

Team: Relationship Managed Supervision – Trust & Company Service

Providers (TCSPs) & Funds Services Business (FSB)

The Relationship Managed – Trust & Company Service Providers (TCSPs) & Funds Services Business (FSB) team works directly with entities, using a risk-based approach, to ensure risks are identified, mitigated and managed through regular interactions with the businesses it supervises. The team assess regulatory risk and engage with a portfolio of entities to understand the sector, and through working with colleagues, take appropriate steps and action as required.

Role: Supervisor, Relationship Managed Supervision – Trust & Company

Service Providers (TCSPs) & Funds Services Business (FSB): Permanent/Full

time

Supervisor, Relationship Managed Supervision – Trust & Company Service Providers (TCSPs) & Funds Services Business (FSB)

To apply for any vacancies at the JFSC, submit an application form along with your CV to careers@jerseyfsc.org

The successful candidate will join the JFSC at a key stage in its development, as it seeks to play an enhanced role in the continued success of Jersey as a highly regarded International Financial Centre. The candidate will deliver the following outcomes: > Effective delivery of the supervision of businesses in line with the agreed risk-based

approach, centred on risk mitigation, and in line with regulatory and financial crime

requirements.

> Effective utilisation of the risk model when identifying escalating levels of risk, with

appropriate follow up action being demonstrated.

> Delivery of activities is completed in line with agreed processes, SLA’s and KPI’s for

quality, timeliness, and efficiency.

> Delivery of timely, accurate and well-articulated guidance and feedback on known and

emerging financial crime risks relevant to the Trust & Company Service Provider and

Funds Service Business sectors.

> Maintaining high quality of data entry, record keeping/filing system that is compliant

with the law and helps build insight into trends and improve business integrity.

> Effectively building a strong network of internal stakeholders across Supervision and the

wider JFSC to ensure appropriate execution of regulatory responsibilities.

> Actively identify, recommend, and implement continuous improvements to internal

working practices and procedures.

You will add value to the organisation by:

> Contributing to the JFSC’s mission to maintain Jersey’s position as a leading International

Finance Centre with high regulatory standards supporting its role in combatting financial

crime as part of the wider international effort.

> Applying a risk-based approach to supervising firms across the Trust & Company Service

Provider and Funds Service Business sectors, reviewing and assessing the effective and

appropriate management and mitigation of risks.

> Supporting the JFSC in expanding its understanding of existing and emerging risks.

What will success in this role look like? > Delivery of effective and appropriate supervision of businesses across the Trust &

Company Service Provider and Funds Service Business sectors to ensure the mitigation of

regulatory and financial crime risks.

> Delivery of supervision effectiveness and facilitating business integrity.

To apply for any vacancies at the JFSC, submit an application form along with your CV to careers@jerseyfsc.org

Are you suitable for this role?

This role would suit an individual with strong communication skills. Having a developed knowledge of relevant financial services and products, and an understanding of the Jersey and International regulatory and financial crime legislation/requirements is desirable. Motivation for continuous learning and development, a flexible approach and an aptitude for team working are key requisites for the role.

Why us?

Working in the JFSC will enable you to join a team people who have purpose, passion, and pride. It offers the opportunity to work alongside people, who are passionate about maintaining Jersey’s position as a leading International Finance Centre with high regulatory standards. This clarity on our purpose is incredibly motivating and we leverage our core values of: Excellence, Professionalism, Respect, Integrity, and Teamwork to deliver our work. Our people are proud of their work and their contribution to Jersey. If you are looking to make a difference, have a unique working experience and contribute to a bigger picture, then think JFSC; a diverse team of people who put their hearts and minds into what they do and have some fun along the way!

Role Profile

About us

We supervise the island's financial services businesses - including financial institutions, designated non-financial businesses and professions and virtual asset service providers for anti-money laundering (AML), countering of the financing of terrorism (CFT) and countering proliferation financing (CPF) purposes. We also regulate financial services for conduct and prudential purposes. The JFSC is one of the few regulators globally to benefit from the regulator and entity registries operating under a single financial services commission.

Division: Policy, Innovation Hub and Marketing & Communications

These teams align together to support both internal and external aspects of the JFSC. The Policy team keep domestic laws, regulations, and codes up to global standards. The Innovation Hub is a facilitator of technology adoption both inside and outside of the JFSC, supporting growth of Fintech, Regtech and Suptech. The Communications team delivers internal and external communications designed to support the JFSC in meeting its mission.

Team: Policy

The team is responsible for the development and maintenance of Jersey’s financial services regulatory framework. This includes laws, Codes of Practice, and guidance that supports the financial services industry in its work. The team works closely with other divisions within the JFSC, industry, the Government of Jersey, peer regulators, and international standard-setting bodies to ensure regulation is appropriate and does not unduly disadvantage Jersey’s financial services industry.

Role: Senior Adviser, Policy (Permanent/Full-time)

Senior Adviser, Policy

The successful candidate will join the JFSC at a key stage in its development, as it seeks to play an enhanced role in the continued success of Jersey as a highly regarded International Financial Centre. The candidate will deliver the following outcomes:

- Ensuring Jersey is effectively regulated and remains a competitive International Financial

Centre by monitoring standards and guidance of international standard setters, such as Basel

III, proposing enhancements to JFSC regulatory requirements at legal and code level as well as

for JFSC policies, procedures, and processes

- Collaborating effectively with a wide range of internal and external stakeholders to ensure

legislative clarity and understanding, leading to an improvement in business integrity

- Actively contributing and enhance our reputation as a high performing regulator with

effective and proportionate delivery of prudential policy frameworks that meet international

standards, such as Basel III.

You will add value to the organisation by:

- Contributing to the JFSC’s mission to maintain Jersey’s position as a leading International Finance Centre meeting international standards .

- Supporting delivery against our strategy, business plans and measures that matter to deliver benefits both internally and externally.

- Supporting delivery of a strong level of competency amongst JFSC colleagues through providing advice, and regular coaching to meet the JFSC’s current and future workforce needs.

What will success in this role look like?

- Delivery of policy effectiveness and facilitating business integrity.

- Delivery of maintaining and developing strong stakeholder relationships ensuring all

stakeholders are appropriately and effectively informed of policy changes and their impact

- Delivery of simplifying complex matters and giving advice to internal stakeholders on how to

communicate and negotiate the complicated in a straightforward way

Are you suitable for this role?

- Proven regulatory knowledge and experience, in particular in relation to prudential policy

matters

- Ability to apply good judgement and commercial understanding to the development and

maintenance of prudential policy frameworks

- Strong interpersonal skills with the ability to communicate persuasively, succinctly,

and credibly with senior industry and government representatives

Why us?

Working in the JFSC will enable you to join a team people who have purpose, passion, and pride. It offers the opportunity to work alongside people, who are passionate about maintaining Jersey’s position as a leading International Finance Centre with high regulatory standards. This clarity on our purpose is incredibly motivating and we leverage our core values of: Excellence, Professionalism, Respect, Integrity, and Teamwork to deliver our work. Our people are proud of their work and their contribution to Jersey. If you are looking to make a difference, have a unique working experience and contribute to a bigger picture, then think JFSC; a diverse team of people who put their hearts and minds into what they do and have some fun along the way!