ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
Receptionist / Archivist
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We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
Overview of role
We are seeking a reliable, professional and well-organised individual to join our team as a receptionist / archivist on a part time basis. This dual role is key to maintaining a welcoming front-of-house experience whilst also supporting the effective management and organisation of our records and archives.
Hours: Monday to Friday, 13:30-17:30
Duties, Responsibilities & Person Specification
• To answer incoming calls and maintain rapid response to all enquiries
• Ensure that clients are welcomed to Walkers in a professional manner
• Ensure that refreshments are offered to clients and that meeting rooms are booked, set up and cleared
• Carry out day to day housekeeping duties I.e. switching on lights; unlocking/locking front door; switching on television, post in conjunction with the Office Manager
• Liaising with Courier services when required
• Record messages and forward details onto the relevant person
• Records Management: Organise, catalogue, and maintain physical and digital legal records, case files, and confidential documents
• Document Preservation: Implement best practices for the storage and preservation of legal documents, contracts, and firm archives
ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590
• Compliance & Security: Ensure that records management aligns with legal and ethical standards, including data protection laws and firm policies
• Digitisation & Technology: scanning, indexing, and maintaining electronic records management systems (ERMS)
• Retention & Disposal: Monitor document retention schedules and oversee the secure disposal of outdated records per legal requirements
Education, Skills & Experience
• Previous experience in records or archive management, preferably within a law firm or legal environment.
• Strong organisational and analytical skills with attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office
• Experience with electronic document management systems (EDMS) such as iManage or NetDocuments.
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We are an equal opportunity employer. Equality, Equity and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all on the basis of personal ability.