ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)

+ 44 (0) 1534 500000

Registered Company GST No 0101275 Registered Jersey No. 95590

Administrator , Fund Services

To provide professional   administration services to a varied portfolio of clients which

provide services and at all times to comply with the Policies and Procedures of the

business.

Main Responsibilities

• To administer a portfolio of entities  , to ensure all activities fall within the

guidelines/stipulations of the statutory or governing documents.  

• To ensure the tax status of entities is observed with the timely completion of

tax returns and the payment of any notified tax liability.  

• To deal with incoming correspondence expeditiously.   Reference should be

made to the relevant supervisor if the demands of the correspondence exceed

capabilities.  

• To prepare detailed attendance notes of any telephone communication and

circulate to relevant members of staff.  

• When required, to prepare minutes and other meeting documents.  

• To take responsibility for being the immediate point of contact in client

relationships.  

• To oversee the monthly or quarterly investor distribution cycle, and ensure

distributions are processed in accordance with agreed timetables  

• To oversee the maintenance of the accounting records and preparation of

annual accounts where this forms part of the services provided by the business

where appropriate, through effective liaison with the Client Accounting

Solutions team.  

• To manage the billing process, reviewing billing proformas/draft invoices

where appropriate, at established frequencies and to discuss these with the

Manager/Director prior to processing.  

• To ensure that database records are input on formation/establishment

(including any statutory registers or other records) and updated when

circumstances change.  

• To monitor the aged debt position of matters under administration and to

liaise with the Accounts Department and Directors to ensure that a tight

control is maintained over the value and length of aged debts.  

• To undertake periodic reviews of clients' matters in accordance with the

timetable set by the Director.  

• To mentor and support the training of more junior members of staff with

supervision and guidance from the Manager.  

• To ensure that during periods of absence from the office, the relevant

manager and colleagues are informed and fully briefed of any anticipated

client related matters which may arise during the period of absence. In the

event that colleagues are absent fro m the office to undertake administration

ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)

+ 44 (0) 1534 500000

Registered Company GST No 0101275 Registered Jersey No. 95590

of matters allocated to colleagues as required, to ensure the needs of the client

are met.  

• Escalating any issues/risks arising promptly to the manager or Directors where

appropriate.  

• To ensure an awareness and understanding of local Regulatory requirements.  

• Carry out any function/activity required by the Manager, Management Team

or Directors from time to time.  

Qualifications

• Educated to A level or degree standard.  

• A minimum of two years funds/trust and company administration experience.  

• Ideally have completed a professional/relevant qualification to Certificate

Level (e.g. CGI/STEP).  

• The post requires good technical knowledge with an understanding of local

funds/company and trust law and regulations.  

• Strong IT skills.  

• Good interpersonal skills are required to develop close working relationships

with colleagues and clients.  

• Flexibility, energy and enthusiasm.  

• A solution drive attitude to problems.  

• Good organisational skills and the ability to work methodologically and

accurately.  

• Team spirit.  

ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)

+ 44 (0) 1534 500000

Registered Company GST No 0101275 Registered Jersey No. 95590

ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)

+ 44 (0) 1534 500000

Registered Company GST No 0101275 Registered Jersey No. 95590

Manager Funds

This is a great opportunity for a driven and talented individual to make a real

difference as part of a dedicated and professional team. The Manager will work on a

range of matters providing administration, management and secretarial services for

establish ed and new Real Estate and/or Private Equity Funds. Which are typically

Limited Partnerships, Fund Company’s and SPVs.

There will be a number of interesting and varied ad hoc projects which will give the

individual exposure to a wide variety of high quality clients.

This position is best suited to a commercial yet technically minded individual who

enjoys the challenge of providing technical and operational solutions to our clients.

Key Responsibilities

Managing client relationships and administration:

• Being involved in all aspects of Real Estate and/or Private Equity Fund

administration and coordination of Company Secretarial duties.

• The maintenance of investor details and investor related documentation,

performing calls and distributions, creating and maintaining records of a

portfolio of clients.

• Participate in the creation and maintenance of Fund Company investor

registers or Limited Partner registers.

• Daily cash management tasks across a number of bank accounts. To be

familiar with banking and payment processes; billing and cash collection,

formatting and systems.

• Become familiar with the Limited Partnership Agreement and other material

agreements or legal documents relating to the management, control and

administration of the Fund vehicles for which they have primary responsibility.

• To liaise with law firms as appropriate in relation to the activities of specific

entities and transactions.

• Review of deliverables to clients, including (periodic financial statements, cash

flows and associated notes including liaison with clients over transaction

related issues) with Fund Accountants.

• Dealing with year - end audit issues including ensuring preparation of relevant

files and resolving issues;

ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)

+ 44 (0) 1534 500000

Registered Company GST No 0101275 Registered Jersey No. 95590

• Review and submit recommendations for improving the organisation's

operation including review of profitability and identification of new products or

billing opportunities on existing clients.

Organising with the take - on and set - up of new clients:

• Coordinating the initial secretarial and regulatory needs of clients.

• In conjunction with the Director to prepare proposals / quotes and supporting

information.

• Creation of new SPVs, Limited Partnerships and Trusts, and play a pivotal role

in the completion and satisfaction of KYC / AML policy for all new entities or

investors.

• Responsible for client due diligence, negotiation of terms, identification of

scope and monitoring compliance with company procedures.

Qualifications

• Educated to at least ‘A’ level standard or equivalent (grades A - C), and GCSE

Mathematics and English (Grades A - C / 9 - 4). Preferably completion or

studying towards the ICSA Diploma or equivalent; or willing to study towards a

relevant professional qualific ation.

• Ideally 5 or more years of demonstrable real estate and/or private equity /

trust and company experience, preferably with some knowledge or exposure

to corporate structures, SPV administration. Company Secretarial knowledge

would be advantageous.

• Proven people management experience.

Technical Knowledge

• The candidate must be familiar with statutory requirements and corporate

governance matters, be proficient in organising board meetings for various

purposes such as the acquisition and disposal of investments, admitting new

investors or amendments to mater ial fund documentation.

• The candidate will be expected to participate fully at such meetings and take

responsibility for ensuring the accurate and timely completion of minutes and

resolutions for review and approval.

ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)

+ 44 (0) 1534 500000

Registered Company GST No 0101275 Registered Jersey No. 95590

• A profound understanding of the agreements associated with Real Estate and

interpretation of terms within including LPA, debt documentation, sale and

purchase agreements, leases etc.

• Ability to write reports, business correspondence, procedure manuals and

performance measurement reports at asset and fund level.

• Training on internal systems, controls, procedures and KYC will be provided,

however, it is desirable that the job holder is familiar with the regulatory KYC

requirements.

Skills and Experience

• Company Secretarial, Real Estate Fund Administration and Cash Management

Experience.

• Ability to effectively present information and respond to questions from

groups of senior management and especially clients.

• Ability to solve practical problems and deal with a variety of situations for

which there may be little precedence.

• Ability to work within a team to mentor, coach and carry out on - the - job

training with more junior staff.

• The candidate must have excellent communication, organisational and time

management skills.

ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)

+ 44 (0) 1534 500000

Registered Company GST No 0101275 Registered Jersey No. 95590

Senior Administrator , Fund Services

To provide professional   administration services to a varied portfolio of clients for which our

company provides services and at all times to comply with the Policies and Procedures of our company.

Main Responsibilities

• To administer a portfolio of entities  , to ensure all activities fall within the

guidelines/stipulations of the statutory or governing documents.   • To ensure the tax status of entities is observed with the timely completion of tax

returns and the payment of any notified tax liability.  

• To deal with incoming correspondence expeditiously.   Reference should be made to

the relevant supervisor if the demands of the correspondence exceed capabilities.  

• To prepare detailed attendance notes of any telephone communication and circulate

to relevant members of staff.   • When required, to prepare minutes and other meeting documents.  

• To take responsibility for being the immediate point of contact in client relationships.   • To oversee the monthly or quarterly investor distribution cycle, and ensure

distributions are processed in accordance with agreed timetables   • To oversee the maintenance of the accounting records and preparation of annual

accounts where this forms part of the services provided by our company , where appropriate, through effective liaison with the Client Accounting Solutions team.  

• To manage the billing process, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with the

Manager/Director prior to processing.   • To ensure that database records are input on formation/establishment (including any

statutory registers or other records) and updated when circumstances change.   • To monitor the aged debt position of matters under administration and to liaise with

the Accounts Department and Directors to ensure that a tight control is maintained over the value and length of aged debts.  

• To undertake periodic reviews of clients' matters in accordance with the timetable set

by the Director.  

• To mentor and support the training of more junior members of staff with supervision and guidance from the Manager.  

• To ensure that during periods of absence from the office, the relevant manager and colleagues are informed and fully briefed of any anticipated client related matters

which may arise during the period of absence. In the event that colleagues are absent fro m the office to undertake administration of matters allocated to colleagues as

required, to ensure the needs of the client are met.  

• Escalating any issues/risks arising promptly to the manager or Directors where

appropriate.  

• To ensure an awareness and understanding of local Regulatory requirements.  

• Carry out any function/activity required by the Manager, Management Team or Directors from time to time.  

Qualifications • Educated to A level or degree standard.  

• A minimum of two years funds/trust and company administration experience.  

ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)

+ 44 (0) 1534 500000

Registered Company GST No 0101275 Registered Jersey No. 95590

• Ideally have completed a professional/relevant qualification to Certificate Level (e.g.

CGI/STEP).   • The post requires good technical knowledge with an understanding of local

funds/company and trust law and regulations.   • Strong IT skills.  

• Good interpersonal skills are required to develop close working relationships with colleagues and clients.  

• Flexibility, energy and enthusiasm.   • A solution drive attitude to problems.  

• Good organisational skills and the ability to work methodologically and accurately.   • Team spirit.  

+44 (0) 1534 481 110 talent@oakbridgegroup.com oakbridgegroup.com

JOB DESCRIPTION Administrator

Location: Jersey Company: Oakbridge Fund Services (Jersey) Limited

ABOUT US

Oakbridge is a leading independent, owner-managed provider of fund administration and corporate services, offering expert solutions to a diverse international client base from offices in Jersey and the UK. Established over a decade ago, the business was founded to deliver high- quality, responsive in-house services, with a continued focus on meeting client deadlines, fee transparency, regulatory compliance and long-term relationship building. Our experienced, carefully selected team brings expertise across accounting, administration, governance, legal, and finance disciplines within real estate, private equity, venture capital, debt, and other alternative sectors, supported by best-in-class systems and infrastructure. Oakbridge forms part of the Oakglen Group, an international investment and operating group with a global reach.

ROLE OVERVIEW

As an Administrator within our Fund Services team, you will assist senior team members in the day-to-day administration of a portfolio of fund structures. You will develop core skills in corporate governance, regulatory compliance, client servicing, and general administration while working in a supportive, team-based environment.

KEY RESPONSIBILITIES

• Administer a range of funds and companies working with the assistance of a senior administrator

• Produce high quality board packs, minutes, resolutions and statutory filings for review • Prepare bank instructions, payments and reconciliations • Ensure the accuracy of statutory records and internal client databases • Act as the direct day-to-day point of contact for clients and professional intermediaries,

ensuring professional and timely correspondence • Partner with senior team members on specific corporate transactions and ad-hoc

projects • Conduct end-to-end onboarding, periodic CDD reviews and ongoing risk assessments • Ensure all administration actions remain fully compliant with JFSC regulations, internal

risk frameworks and P&P

• Work collaboratively with senior team members on transactions and projects • Support general office administration and ad-hoc projects • Any other such duties that may be required from time to time.

REQUIRE SKILLS & EXPERIENCE

• Some experience in a fiduciary or funds services role desired • Working towards a relevant professional qualification • Good academic records up to A level or equivalent • Strong analytical and problem-solving ability with excellent attention to detail • Strong interpersonal and communication skills (written and verbal) • Ability to manage multiple tasks, prioritise effectively and remain calm under pressure • Good working knowledge of Microsoft Office (Word, Excel, Outlook) • Highly organised, with strong time management skills

*Oakbridge Fund Services (Jersey) Limited is regulated by the Jersey Financial Services Commission

JOB DESCRIPTION

JOB TITLE Assistant Manager – Fund Company Secretarial and Corporate Governance

JOB LEVEL B3

DEPARTMENT Funds Services

REPORTING TO Director, Corporate & Fund Services

JURISDICTION Jersey

OAK SUMMARY Oak offers innovative private client, corporate and fund administration services tailored to our clients' needs. Today, Oak operates across Guernsey, Jersey, Isle of Man, Mauritius and The Bahamas with more than 250 employees administering over $27.5 billion in assets. The group is known for its client-centric approach, commitment to excellence and forward-thinking vision. Oak is owned by Opera Limited, a new holding company backed by Pula, the family office of Stephen Lansdown, co-founder of Hargreaves Lansdown, along with like-minded shareholders such as Sealyham, the family office of Tom Scott. Opera has welcomed Accuro, Amber (now Oak Bahamas), HFL, Meritus and Oak into the fold — each one powered by Opera, each one contributing to our shared ambition. For more information, please visit: https://www.operalimited.com/ JOB SUMMARY This is a fantastic opportunity for a motivated and detail-orientated individual to take on a diverse role which is pivotal to business success. The role will support the Funds team in providing company secretarial and corporate governance services to a varied and exciting portfolio of clients. KEY RESPONSIBILITES Company Secretarial

Providing Company Secretarial support to Jersey domiciled fund structures Ensure client entities comply with Jersey law, relevant fund regulations and constitutional documents Prepare board meeting agendas and board materials Organise, attend and minute board meetings and committee meetings ensuring accurate, timely and

high-quality records Maintain statutory registers Co-ordinate Registry and JFSC filings and notifications Assist with internal Oak committee meetings where appropriate

JOB DESCRIPTION

Corporate Governance

Support client entities adherence to corporate governance timetables Maintenance of governance registers Work closely with compliance to support completion of the Compliance Monitoring Programme Work closely with compliance and risk teams to ensure governance processes align with AML/CFT,

economic substance and data protection requirements Fund lifecycle and transactional support

Provide client relationship teams with support across the full fund lifecycle including fund launches, restructuring, transactions, wind-ups and changes to constitutional documents

Liaise with legal advisors where relevant and pertaining to board minutes, resolutions and statutory records

Policies & Procedures

Apply and follow internal corporate governance policies, procedures and templates escalating issues where appropriate

Contribute to continuous improvement of governance processes and documentation Promote strong governance culture across the business Keep abreast of legal, regulatory and market developments affecting fund governance in Jersey

KEY COMPETENCIES & SKILLS

Excellent written and verbal English 5 years’ experience in company secretarial, corporate governance or fiduciary role within a fund

administration team or business CGI qualified or be working towards industry recognised qualification Manage own workload effectively, meeting deadlines and service standards Practical working knowledge of Jersey law, fund structures/vehicles commonly used in Jersey and

JFSC regulatory framework including Codes of Practice Experience liaising with boards of directors, auditors and legal advisors Working knowledge of Outlook, Word, Excel, etc. Previous experience of virtual boardroom products preferred High level of accuracy with good attention to detail

KEY BUSINESS PARTNERS

Compliance Team Client Accounting Team Various banks Investment establishments External business partners connected to the client profile

JOB DESCRIPTION

Employee Signature:_____________________________________ Date:_____________________ Employee Name:________________________________________

JOB DESCRIPTION

JOB TITLE Senior Administrator JOB LEVEL C1

DEPARTMENT Funds & Corporate Services

REPORTING TO Funds & Corporate Services Manager

JURISDICTION Jersey

OAK SUMMARY Oak offers innovative private client, corporate and fund administration services tailored to our clients' needs. Today, Oak operates across Guernsey, Jersey, Isle of Man, Mauritius and The Bahamas with more than 250 employees administering over $27.5 billion in assets. The group is known for its client-centric approach, commitment to excellence and forward-thinking vision. Oak is owned by Opera Limited, a new holding company backed by Pula, the family office of Stephen Lansdown, co-founder of Hargreaves Lansdown, along with like-minded shareholders such as Sealyham, the family office of Tom Scott. Opera has welcomed Accuro, Amber (now Oak Bahamas), HFL, Meritus and Oak into the fold — each one powered by Opera, each one contributing to our shared ambition. For more information, please visit: https://www.operalimited.com/ JOB SUMMARY Our fast-growing Jersey Funds & Corporate Services team requires a dynamic individual with several years’ experience of successfully administering an international portfolio while working closely with clients and their professional advisers. As part of the Funds & Corporate Services team, the successful candidate will be involved in all aspects of fund administration at a senior level, including valuations, timely processing, developing internal procedures, legal, regulatory and compliance requirements. As you would expect from a regulated financial services business, we maintain a high level of client service at all times. The Senior Fund Administrator will provide support to the Funds & Corporate Services Manager and will monitor the client workflow of junior team members, providing training and support where required. KEY RESPONSIBILITIES Company Administration

Administration of a specific client base of funds, management companies and associated fund structures

Liaising with and acting as a first point of contact for clients, investors and other connected parties.

JOB DESCRIPTION

Preparing draft minutes and resolutions for entities under management (companies, fund structures

and trusts etc.) Co-ordination of client board meetings Assisting with the onboarding of new client entities and connected parties Setting up of client bank accounts Advising and supporting junior members of team with workflow and development Acting as an authorised signatory Ensuring timely regulatory reporting to the JFSC Preparation of general correspondence for clients and connected parties Processing all investor changes/transfers and ensuring accurate investor records are maintained. Assist with the preparation and filing of tax reporting and filing where appropriate. Timely completion of periodic reviews and other compliance deliverables

General

Able to recognise and identify potential problems/risks and report these appropriately Adherence to internal processes and procedures ensuring all legal, ethical and regulatory

requirements are understood and maintained Able to demonstrate a clear understanding of all AML related procedures relevant to the role Maintain good working relationships with colleagues and all other departments Keep up to date with new developments in fund services and products Able to respond effectively, verbally and in writing when dealing with clients, intermediaries and

connected parties Managing and assisting in the completion of ad-hoc projects from time to time that impact clients, the

team and the Company as a whole Completing and inputting time in the time billing system on a daily basis Preparation of client invoices and ensuring timely settlement of fees Completing any other duties as may be required from time to time in accordance with the

requirements of the role, team and evolving nature of the function. In all aspects of your role, display and adhere to Oak’s vision and values

KEY COMPETENCIES & SKILLS

Strong financial services experience with a working knowledge of the legal and regulatory requirements in relation to Funds

Holds or is studying towards a relevant professional qualification. A good level of numeracy skills Excellent written and verbal communication skills Has an enquiring mind, being able to question, research, apply and share learning Has practical experience of Microsoft Excel and Word to Intermediate level Is comfortable with technology and can adapt to various bespoke systems and banking platforms. Has developed excellent organisational skills and meets deadlines Understands the importance of consistently delivering high standards in a customer service role. Strong commitment to organisation effectiveness and service delivery Accurate with good attention to detail Proactive approach to working as an individual and as part of a professional team Be able to deal with tasks independently and use own initiative

JOB DESCRIPTION

Employee Signature:_____________________________________ Date:_____________________ Employee Name:________________________________________

KEY BUSINESS PARTNERS

Compliance Team Client Accounting Team Various banks Investment managers External business partners connected to the fund structure

JOB DESCRIPTION

JOB TITLE: Senior Fund Administrator

REPORTING TO: Fund Manager, Whitmill Trust Company Limited, Jersey (“Whitmill”)

JOB PURPOSE

The Senior Fund Administrator is responsible for the day-to-day administration of a portfolio of primarily complex funds client structures. The role serves as the principal operational and relationship contact for clients, delivering a high-quality, compliant, and commercially aware service. The postholder works with limited supervision, exercising sound judgement, supporting the Fund Manager, Associate Director and Fund Client Director in broader relationship management, and contributing to strong governance, risk management, and professional standards across the Fund Team.

KEY RESPONSIBILITIES

CLIENT & PORTFOLIO MANAGEMENT

 Act as the primary day-to-day point of contact for an assigned portfolio of complex fund and corporate clients, ensuring service expectations are consistently met or exceeded.

 Manage all aspects of client administration, including investor reporting, statutory record-keeping, cash management, investment transactions, capital calls/drawdowns, distributions, and preparation of investor notices.

 Maintain proactive communication with clients, intermediaries, banks, agents, and the JFSC registry in relation to own portfolio.

 Organise, attend, and lead board meetings, including responsibility for quorum checks, agenda preparation, circulation of documents, and accurate, timely minute-taking.

REGULATORY, COMPLIANCE & RISK MANAGEMENT

 Ensure that client structures operate in full compliance with relevant legislation, regulatory requirements, and internal policies.

 Identify and document Trigger Events, completing all required compliance checklists.  Assist with and understand FATCA and CRS obligations, including supporting data collection

and reporting processes.  Support ongoing KYC maintenance, static data updates, sanctions awareness and checks,

and regulatory filings such as confirmation statements and NRA-related actions.  Prepare and file annual confirmation statements and ensure annual regulatory submissions

are completed accurately and on time.  Process and/or review payments, understanding different processes for high-risk clients and

those subject to sanctions.

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FINANCIAL OVERSIGHT & AUDIT

 Review payment instructions and receipt inventories prepared by Administrators.  Analyse WIP, monitor aged debt, and support timely billing, including circulation of invoices

to clients.  Review financial statements and manage audit processes (including regulated audits),

attending audit meetings independently and ensuring PBC lists are kept up to date and deadlines are met.

TEAM LEADERSHIP, DELEGATION & DEVELOPMENT

 Provide technical guidance, support, and coaching to less experienced team members, promoting professional development and consistent service standards.

 Delegate work appropriately to junior staff and other team members with capacity, while maintaining oversight and responsibility for final output.

 Support the Fund Manager in monitoring performance metrics, risk indicators, and workflow management within the Fund Team.

OPERATIONAL EXCELLENCE & SYSTEMS COMPETENCE

 Maintain accurate and up-to-date records of transactions, investor communications, meeting documentation, and regulatory submissions.

 Use core systems effectively, including: o Allvue for investor reporting and fund administration processes; o Microsoft Teams, Planner, and other digital tools for collaboration, workflow

management, and meeting coordination.  Contribute to the development or evaluation of new products, client opportunities, or

enhancements to operational processes.

NEW BUSINESS & ONBOARDING

 Assist with new business onboarding, completing checklists, establishing profiles and entities, and ensuring all regulatory requirements are addressed (including updates to JFSC records, nominated persons, and registered office details).

SKILLS, KNOWLEDGE & EXPERTISE

 Strong working knowledge of Jersey finance industry legislation, regulatory requirements, and market practices.

 Minimum of 4 years’ relevant industry experience, with at least 3 years managing own client portfolio, ideally with corporate client exposure.

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 Good understanding of fund structures, governance requirements, transactions, and investor reporting.

 Experience managing complex workflows, competing priorities, and demanding deadlines.  High level of accuracy, responsibility, and professional judgement, with the ability to work

independently.  Demonstrated ability to delegate effectively and provide coaching and practical support to

junior staff.  Studying toward or willing to undertake a relevant professional qualification (e.g., ICSA/CGI,

STEP, or equivalent per Table 4).  Strong communication, organisational and relationship-management skills.

KEY INTERNAL & EXTERNAL CONTACTS

 Whitmill Fund Manager

 Whitmill Fund Client Directors

 Whitmill Fund Team

 Whitmill Client Accounting Team

 Whitmill Compliance Team

 Whitmill Company Secretary

 Clients, intermediaries, banks, agents, auditors, and regulatory contacts

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ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Assistant Administrator - Fund Services

Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

Purpose of The Job To provide support and assistance to a team of fund administrators in the provision of professional fund administration services to a variety of entities for which Ocorian Services Limited provides service and at all times comply with the Policies and Procedures of Ocorian. Main Responsibilities • To become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian. • When required, to ensure the tax status of the entities are observed with the timely completion of tax returns and the payment of any notified tax liability. • To deal with incoming correspondence expeditiously. Reference should be made to the relevant supervisor where the demands of the correspondence exceed capabilities. • To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff. • When required, to prepare minutes and other meeting documents. • To take responsibility, under supervision, for being the immediate point of contact on allocated cases. • To assist with the overseeing of the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian, where appropriate, through effective liaison with the Client Accounting Solutions team. • To assist with the billing process, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with the Manager/Director prior to processing. • Ensure that database records and statutory records are maintained and updated.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• To monitor the aged debt position of matters under administration and to liaise with the Accounts Department and Directors to ensure that a tight control is maintained over the value and length of aged debts. • When required, to undertake periodic reviews of clients' matters in accordance with the timetable set by the Director. • To ensure that during periods of absence from the office, the relevant manager and colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the office to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met. • To escalate any issues/risks arising promptly to the Manager/Directors where appropriate. • To ensure a basic awareness and understanding of local Regulatory requirements. • To carry out any function/activity reasonably required by the Manager, Management Team or Directors from time to time.

#LI-JM1

#LI-Hybrid

Qualifications

• Educated to A level or degree standard. • The post holder should be willing to work towards a professional qualification. Knowledge, Skills and Experience • Strong IT skills. • No funds/trust experience necessary but previous office experience would be an advantage. • Good communication skills (written and spoken English). Competencies • Good interpersonal skills are required to develop close working relationships with colleagues and clients. • Flexibility, energy and enthusiasm. • A solution drive attitude to problems. • Good organisational skills and the ability to work methodologically and accurately. • Team spirit.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.

• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.

• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.

• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Trainee Fund Administrator (Jersey)

This is a great opportunity for a driven and talented individual to make a real difference as part of a dedicated and professional team. The Trainee Administrator will work on a range of matters providing administration, management and secretarial services for established and new Real Estate and Private Equity Funds. Which are typically Limited Partnerships, Fund Company’s and SPVs.

There will be a number of interesting and varied ad hoc projects which will give the individual exposure to a wide variety of high quality clients.

This is a position best suited to an enthusiastic individual who is eager to progress a career in fund administration and works well in a team with a willingness to commit to professional qualifications when required.

Key Responsibilities

Managing client relationships and administration:

• Assisting with the distribution of call and distribution notices, interpretation of agreements, assessing client profitability, dealing with accounting, administration and other client related issues, cash management tasks, invoice tracking and recording and other day to day functions.

• Being involved in all aspects of Real Estate and Private Equity Fund administration and coordination of Company Secretarial duties.

• The maintenance of investor details and investor related documentation, performing calls and distributions, creating and maintaining records of a portfolio of clients.

• Participate in the creation and maintenance of Fund Company investor registers or Limited Partner registers.

• Become familiar with Limited Partnership Agreements and other material agreements or legal documents relating to the management, control and administration of the Funds vehicles for which they have primary responsibility for.

• Daily cash management tasks across a number of bank accounts. To be familiar with banking and payment processes; billing and cash collection, formatting and systems.

Assisting with the take-on and set-up of new clients:

• Coordinating the initial secretarial and regulatory needs of clients.

• Creation of new SPVs, Limited Partnerships and Trusts, playing a pivotal role in the completion and satisfaction of the KYC / AML policy for all new entities or investors;

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

In addition to the duties listed above, the Trainee Administrator may be requested to perform any other ad hoc duties or projects as requested by the Management Team.

Skills, Knowledge & Expertise

Qualifications

• Educated to at least ‘A’ level standard or equivalent (3 Grades A-C / 9-4), and GCSE Mathematics and English (Grades A-C / 9-4), and a willingness to study towards a relevant professional qualification.

Technical Knowledge

• The candidate will receive the training and coaching required; it is not expected that the candidate hold any material prior experience in fund administration.

• The candidate will be expected to write business correspondence and deal with routine emails, enquiries and telephone calls.

• The candidate will develop the ability to effectively present information and respond to questions from other team members and especially clients.

• The candidate will become familiar with statutory requirements and corporate governance matters, be proficient in organising board meetings for various purposes such as the acquisition and disposal of investments, admitting new investors or amendments to material fund documentation.

• The candidate will develop an understanding of the agreements associated with real estate, private equity, and interpretation of terms within including LPA, debt documentation, sale and purchase agreements, leases etc.

• The candidate will be expected to participate at meetings and ensure timely completion of minutes and resolutions for review.

Skills and Experience

• The candidate must have excellent communication skills with the ability to work within a team, and also the ability to use initiative and work independently.

• Strong organisational and time management skills are essential.

• Training on internal systems, controls, procedures and KYC will be given, however, it is essential that the job holder has proven computer literacy skills.

Benefits

Langham Hall invests in people and developing them professionally. We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working. We offer the opportunity to progress your career and study professional qualifications.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

About Langham Hall

Langham Hall provides premium quality accounting, fund administration and investor reporting services to Real Estate and Private Equity Fund clients.

Langham Hall invests in people and in developing them professionally. We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working. We offer the opportunity to progress your career and study professional qualifications; through intensive training and where applicable, full exam tuition and study support.

Langham Hall is a fast-growing company and as such staff experience a variety of responsibilities and inclusion in exciting initiatives beyond their day-to-day role. Employees are supported and encouraged to deliver a first-class service and opportunities are identified at an early stage for employees to engage with our clients which enables them feel involved and challenged in their work. We are proud of our positive working culture which is reinforced through our employees and our extremely low staff turnover and we seek out people that believe in our values.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

Fund Administrator Company Description

Welcome to HIGHVERN. We are an award-winning provider of private wealth, fund and corporate administration services.

Position

Key Accountabilities:

• Assisting with the administration of a range of private capital structures (funds and corporates) and associated structures.

• Assisting with establishing new structures and transitioning switch business in accordance with our streamlined approach.

• Provision of exceptional service levels and client experience for clients and related parties throughout the whole life cycle.

• Assist with the maintenance and development of client and advisor relationships, demonstrating responsiveness, and develop an in-depth knowledge of clients’ structures and market awareness.

• Assist with all aspects of company secretarial matters, including preparation of agendas, collation and distribution of board packs, and minutes for board meetings.

• Assist in processing routine fund operations such as investor calls and distributions.

• Prepare payment instructions for fund related expenses.

• Accurate execution and recording of all related activities.

• Refer as appropriate to line manager with suggested solutions wherever possible, demonstrating a desire to learn and develop.

• Adherence to all company workflows, policies and procedures.

Requirements

• Positive, personable, self-motivated and a willingness to learn.

• Demonstrable experience of working in a funds or similar environment at a similar level.

• Ability to demonstrate a culture of excellence and continuous improvement.

ASL International Recruitment Limited 22-24 Seale Street, St Helier, Jersey, JE2 3QG (Registered Office) + 44 (0) 1534 500000 Registered Company GST No 0101275 Registered Jersey No. 95590

• Deadline oriented; ability to work collaboratively and flexibly.

• Excellent interpersonal and communication skills, together with attention to detail, are required to develop close working relationships with colleagues, clients and business contacts.

• Ability to deal with tasks independently.

• Basic knowledge of AML/KYC legislation and requirements.

Other information

Preferred Minimum Qualifications:

• ICSA / ACCA / ACA qualified or studying toward