ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)
+ 44 (0) 1534 500000
Registered Company GST No 0101275 Registered Jersey No. 95590
Administrator , Fund Services
To provide professional administration services to a varied portfolio of clients which
provide services and at all times to comply with the Policies and Procedures of the
business.
Main Responsibilities
• To administer a portfolio of entities , to ensure all activities fall within the
guidelines/stipulations of the statutory or governing documents.
• To ensure the tax status of entities is observed with the timely completion of
tax returns and the payment of any notified tax liability.
• To deal with incoming correspondence expeditiously. Reference should be
made to the relevant supervisor if the demands of the correspondence exceed
capabilities.
• To prepare detailed attendance notes of any telephone communication and
circulate to relevant members of staff.
• When required, to prepare minutes and other meeting documents.
• To take responsibility for being the immediate point of contact in client
relationships.
• To oversee the monthly or quarterly investor distribution cycle, and ensure
distributions are processed in accordance with agreed timetables
• To oversee the maintenance of the accounting records and preparation of
annual accounts where this forms part of the services provided by the business
where appropriate, through effective liaison with the Client Accounting
Solutions team.
• To manage the billing process, reviewing billing proformas/draft invoices
where appropriate, at established frequencies and to discuss these with the
Manager/Director prior to processing.
• To ensure that database records are input on formation/establishment
(including any statutory registers or other records) and updated when
circumstances change.
• To monitor the aged debt position of matters under administration and to
liaise with the Accounts Department and Directors to ensure that a tight
control is maintained over the value and length of aged debts.
• To undertake periodic reviews of clients' matters in accordance with the
timetable set by the Director.
• To mentor and support the training of more junior members of staff with
supervision and guidance from the Manager.
• To ensure that during periods of absence from the office, the relevant
manager and colleagues are informed and fully briefed of any anticipated
client related matters which may arise during the period of absence. In the
event that colleagues are absent fro m the office to undertake administration
ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)
+ 44 (0) 1534 500000
Registered Company GST No 0101275 Registered Jersey No. 95590
of matters allocated to colleagues as required, to ensure the needs of the client
are met.
• Escalating any issues/risks arising promptly to the manager or Directors where
appropriate.
• To ensure an awareness and understanding of local Regulatory requirements.
• Carry out any function/activity required by the Manager, Management Team
or Directors from time to time.
Qualifications
• Educated to A level or degree standard.
• A minimum of two years funds/trust and company administration experience.
• Ideally have completed a professional/relevant qualification to Certificate
Level (e.g. CGI/STEP).
• The post requires good technical knowledge with an understanding of local
funds/company and trust law and regulations.
• Strong IT skills.
• Good interpersonal skills are required to develop close working relationships
with colleagues and clients.
• Flexibility, energy and enthusiasm.
• A solution drive attitude to problems.
• Good organisational skills and the ability to work methodologically and
accurately.
• Team spirit.
ASL International Recruitment Limited 22- 24 Seale Street, St Helier, Jersey , JE2 3QG (Registered Office)
+ 44 (0) 1534 500000
Registered Company GST No 0101275 Registered Jersey No. 95590