Senior Corporate Officer

Job description

We’re looking for a Senior Corporate Officer to join our growing team.

You’ll play a key role in our Funds and Institutional team, creating value and

making a difference to our fast-paced organisation. Exceptional organisational

skills, attention to detail and a methodical approach to your work are vital to

enable you to assist the team with day-to-day tasks.

Main responsibilities:

• Administering a variety of corporate vehicles including limited

partnerships, companies and unit trusts which hold real estate assets

• Liaising with clients, intermediaries, investors and colleagues

throughout the organisation

• Attendance at board meetings

• Preparation of agenda’s, board packs and minutes

• Managing of transactions (which could include property purchases /

sales, re-financing etc.)

• Liaising with clients and compliance to agree on due diligence

requirements

• Review of payments whilst adhering to company procedures

• Supervising the more junior team members

You will be curious and have an eagerness to learn and grow and a passion to

make a difference. Good interpersonal and communication skills are essential

qualities, which will stand you in good stead as you work effectively and

collaboratively with the team, clients and others within the organisation.

Building strong relationships and identifying client needs in this customer

centric role is important.

Together we find solutions and make things happen but to do this we want you

to contribute; looking for ways to help us get better at what we do in the most

efficient and effective way.

Your long-term career goals are so important to us. We want to make sure

we’re providing the support and opportunities you need to achieve your

dreams so we can build a successful future, together.

Qualifications

• The right to live and work in Jersey is essential

• Relevant experience within a very similar role

• Excellent knowledge of the Finance Industry in Jersey

• Preferably ICSA qualified or working towards ICSA or other relevant

qualification

• Good working knowledge of Microsoft packages including Excel,

Outlook and Word Additional information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and

diverse environment to support your career aspirations. With a strong

emphasis on continuous learning and a holistic approach to your professional

and personal development. We also offer opportunities across our service lines

and our international network of offices. Company description

IQ-EQ is a leading Investor Services group which combines global expertise with

an unwavering focus on client service delivery. We support fund managers,

global companies, family offices and private clients operating worldwide.

Assistant - People and Corporate Services

Department People and Corporate Services

Reports to Consultant or Business Partner JE Ref

Civil Servant Grade 5-6

Job purpose The Assistant role is a link grade of 5 and 6. Assistants who are newly appointed or who have very limited experience would be a Grade 5. Grade 6 Assistants would have a minimum of two years’ experience in an operational people (HR) role and be studying towards a CIPD (Chartered Institute of Personnel and Development) qualification or status or equivalent. The role is to provide support on a range of tasks, assisting with specific projects / business as usual task management and research directed by the team manager. To provide and co-ordinate confidential, comprehensive administrative services. To also provide proactive support and technical expertise to the people function. Assistants work as part of a team to provide administrative or procedural support on people issues through working on a broad range of routine activities within well established procedures and under regular supervision. The range of tasks can be varied and will therefore require some understanding of office/work routines. Some planning and organising of own workload is required to ensure that workflow is maintained. The nature of planning and organising at this level is essentially about timing and sequencing of assigned tasks i.e. working out the most effective way in which to carry out tasks to make sure the deadline is met. Statutory responsibilities

Active engagement, participation and compliance with any other statutory responsibilities applicable to the role, as amended from time to time.

Organisational structure & specific role positioning

Budgetary Responsibility

People & Corporate

Services

Assistants do not have any budget responsibility. Assistants do not have line management responsibility.

Job specific outcomes 1. Provide a comprehensive and confidential administrative service, which may include

management of diaries, mailboxes and correspondence. Receive and respond to enquiries from/to customers to provide a timely, courteous and effective service to others.

2. Compiling agendas, papers and minutes for meetings, which can sometimes be of a technical nature, including union meetings,

3. Provide support on a range of tasks, assisting with specific projects / business as usual task management through benchmarking, job market / employment relations research, investigations into corporate processes and organisational history.

4. Responsibility of processing of invoices for payments using JD Edwards. Providing monthly

finance updated for budgeting / forecasting. Make routine arrangements and bookings in accordance with clear instructions, involving the reparation and organisation of straightforward information.

5. Prepare documentation/information following standard format/templates or running straight

forward reports. Collate, compare and rationalise information relating to employee policies and practices from various sources to inform the design, development and implementation of new structures / policies and strategies.

6. Produce written documents and presentations (though the use of PowerPoint / Word / Excel)

such as reports, policy proposals / recommendations and discussion papers for dissemination in a suitable format for presentation to a wide variety of audiences, including departmental management, trade unions, project boards, the States Employment Board.

7. Efficiently record both qualitative and quantitative information to a high degree of accuracy, using Microsoft Office applications (Excel / Word) and conduct analyses (using advanced Excel functions and / or content analysis) on the findings to establish meaning and identify trends. Research, develop and amend policies and procedural HR documents. Coordinate their review with other key stakeholders and administer the appropriate level of circulation.

8. Work collaboratively with other members of the Team by assisting with other ad hoc

projects and at times of exceptional pressure / workload. Ensure that all administrative processes and procedures are appropriate for purpose (i.e. document version control, computerised filing), well documented and consistently applied.

9. Enhance the synergy between the various teams, promoting the concept of One Government through collaborative and co-operative working.

10. Some planning and organisation of workload is required to ensure delegated workflow is maintained, however the nature of planning is essentially about timing and sequencing of assigned tasks.

Person Specification

Specific to the role

ATTRIBUTES ESSENTIAL DESIRABLE

Qualifications Please state the level of education and professional qualifications and / or specific occupational training required.

Either ability to demonstrate the competency required to undertake the duties associated with this level of post gained though working in a similar role or a pass in English and Maths GCSEs or equivalent and some experience of working in a similar role

Knowledge This relates to the level and breadth of practical knowledge required to do the job (e.g. the understanding of a defined system, practice, method or procedure).

Working knowledge or relevant systems, equipment, processes and procedures including standard software packages, with limited use of non-standard software Understanding of relevant health and safety policies and procedures relative to the role, and the quality outputs and standards required

Technical / Work- based Skills This relates to the skills specific to the job, e.g. language fluency, vehicle license etc.

Familiarity with own work priorities and procedures relative to the role

General Skills/Attributes This relates to more general characteristics required to do the job effectively, e.g. effective written communication skills, ability to delegate, motivation or commitment etc.

Competent numeracy and literacy skills Competent written and/or oral communication skills

Experience This is the proven record of experience

Some experience of working in a similar role

and achievement in a field, profession or specialism. This could include a minimum period of experience in a defined area of work if required by an external body (for example a period of post-qualification experience).

Personal Attributes

Appointees to this role will be required to adhere to and perform their duties in line with the standards identified in the Government of Jersey tier 6 core accountabilities attributes and behaviour indicators.

Fund Administrator

We are looking for a talented individual to join our Funds Team. The ideal candidate

will have an ambitious nature and the drive to deliver impeccable service to our first

class client base.

Location: Jersey

Before you

apply:

Five years’ Jersey residency required for this role, as required by Control of Housing and Work

(Jersey) Law 2012.

Principal accountabilities of the roles include

• To provide support at administering a range of fund structures on a daily basis, managing their bank accounts and arranging transactions.

• To have direct client contact at an appropriate level.

• To understand how to manage various fund structures, opening and administering bank accounts as required, develop an appreciation of the content, function and legal requirements in relation to statutory accounts and financial information.

• To liaise with the various parties, including investment advisers/investment managers, custodians and other third parties and financial institutions on a regular basis, providing assistance as necessary and delivering a professional level of service in an accurate and timely manner.

• To give administrative support to other team members.

• Participate fully in the work of the team, assist in the delivery of high quality service and contribute to the professional relationship with external advisors.

• To maintain client confidentiality.

• To record all time on the Company’s time recording system and ensure narrative is clear and sufficiently detailed.

• To assist in achieving financial targets as determined by management.

• Such other duties as the management may at times reasonably require. This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment.

Assistant Manager, General Accounting, Jersey

Are you looking for a new challenge? We've an exciting opportunity for a Senior Client Accountant to

join our growing Governance Services team in Jersey.

You'll be part of a friendly, professional team providing accounting services to a range of private

equity client entities of Governance Services (Jersey, Guernsey, UK and Cayman) with a particular

emphasis on bookkeeping and maintenance of accurate accounting records.

In return, we can offer you an exciting place to work with exposure to varied and challenging work

that enables you to grow both personally and professionally. If you'd like to be part of our ambitious

team, we'd really like to hear from you.

Main duties and responsibilities

• Maintain accurate and up-to-date accounting records in the client entity database

(Viewpoint)

• Assist with the preparation of accurate and timely financial statements including complex

accounting work

• Prepare periodic reports, capital account statements, net asset valuations, including

equalisations adjustments, as required

• Ensure that you have a detailed understanding of the transactions you are dealing with and

liaise with your line manager as required

• Work with colleagues to ensure client expectations and accounting deadlines are properly

managed

• Collaborate with client administration and other colleagues providing explanations, advice

and accounting support as and when required

• Ensure consistency of accounting service levels across all clients and deal swiftly with any

identified issues

• Assist with management of the audit process on selected clients ensuring agreed deadlines

are adhered to

• Build trusted relationships with clients, auditors and third party service providers

• Be familiar with and act at all times in accordance with the firm's policies and procedures

• Show an awareness of the integration of Corporate Services across jurisdictions and also

with the law firm, operating in a unified, consistent and co-ordinated manner

Experience, skills & technical knowledge required

• Part qualified ACCA/ACA, currently studying or qualified by relevant experience with good

up to date technical knowledge of UK GAAP and IFRS, including practical application

• Knowledge of US GAAP would be an advantage

• Previous experience of accounting systems, particularly Viewpoint would be an advantage

• Good working knowledge of Excel

• Exceptional attention to detail and accuracy

• A positive and flexible approach

• An aptitude for data analysis/problem solving

• Ability to manage and prioritise tasks, time and people in order to meet deadlines

• Excellent interpersonal skills

• Pro-active and service orientated approach

• Discretion and demonstrates good judgement

• Ability to work independently

• Excellent verbal and written communication skills

At Mourant, we nurture a culture of inclusivity and mutual respect, where people of all backgrounds

and experience are equally empowered to reach their full potential. We believe in attracting,

developing and enabling a diverse workforce. If you understand the importance of exceptional client

service and share the same passion for our values, we'd really like to hear from you.

Adviser - People and Corporate Services

Department People and Corporate Services

Reports to Consultant or Business Partner JE Ref

Civil Servant Grade 7-8

Job purpose The Adviser role is a link grade of 7 and 8. Advisers who are newly appointed or who have limited experience would be a Grade 7. Grade 8 Advisers would have a minimum of three years’ experience in an operational people (HR) role and be in possession of a CIPD (Chartered Institute of Personnel and Development) qualification or status or equivalent. To provide advice on employment matters, some of which are of a highly complex or sensitive nature ensuring that Departments adopt good people practice in the management of their employees. Depending on the specific role these include managing attendance, capability, disciplinary and grievance learning & skills, resourcing and OD. This advice can be extremely delicate and requires a high degree of empathy as it may have far reaching implications both organisationally and for the employee. The advice can be complicated as several factors need to be established, which include various policies and procedures, terms and conditions, precedents and Trade Union involvement. Advisers will implement plans for the work area to ensure effective day to day operation, reviewing and monitoring service objectives and standards. The role will operate within the work area, maximising individual contribution, exercising considerable initiative and judgement to resolve operational issues. Roles will normally require detailed knowledge and experience of relevant policies and procedures, software and/or equipment, gained through significant practical experience and / or formal qualifications.

Statutory responsibilities

Active engagement, participation and compliance with any other statutory responsibilities applicable to the role, as amended from time to time.

Services • Providing a people advisory service to the Government of Jersey

Organisational structure & specific role positioning

Budgetary Responsibility Shared: £11m – minimal impact on budget at this level Advisers do not have direct line management responsibility.

Job specific outcomes

1. Deliver a range of specialist services, resolving issues independent and, where appropriate, recommending alternate courses of action to maximise service quality, efficiency and continuity.

2. Provide advice on area of specialism to ensure compliance with government procedures, regulations, legislation and/or to influence operational decision making as appropriate.

3. Responsible for monitoring service objectives, planning and prioritising work for the months agreed and where relevant, short and medium-term team targets.

4. Perform detailed manipulation and analysis of data, highlighting and prioritising issues for

further investigation and preparing reports to support decision making. Monitor data and

trends to identify any changes or potential problems and help line managers to take

proactive steps to remedy the situation.

5. Research, collate, organise and edit material for inclusion in reports/ documents, as appropriate.

6. Implement improvements to service provision. And be responsible for overseeing specific activities and processes to ensure the service continues to meet agreed quality standards, guidelines and procedures.

7. Assist in the delivery of the People and Corporate Services Business Plan in the specialism whilst also aligning with a set of generic people deliverables detailed in the Plan.

8. Provide professional advice and guidance to Managers in relation to a range of people

issues to include: terms and conditions, people policies and procedures, recruitment and

selection, job description writing, absence management and occupational health referrals,

performance management, to include capability issues, discipline, grievance and training

and development and health and safety.

People & Corporate

Services

9. Provide professional advice and guidance to managers in the effective use of people as a

resource and assist in the development and coordination of effective human resource

planning across the department, e.g. workforce planning, recruitment and retention and

succession planning to meet future needs.

10. Attend and contribute at People Forums and meetings to support the GoJ provision of People and Corporate Services. Participate in the development of GoJ people initiatives and policy development as required.

Person Specification

Specific to the role

ATTRIBUTES ESSENTIAL DESIRABLE

Qualifications Please state the level of education and professional qualifications and / or specific occupational training required.

Ability to demonstrate the competencies requited to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s) or A Levels / Level 3 NVQ or equivalent, and experience of personal development in a similar role

A minimum of three years’ experience in an operational HR role and be in possession of a CIPD (Chartered Institute of Personnel and Development) qualification or status or equivalent

Knowledge This relates to the level and breadth of practical knowledge required to do the job (e.g. the understanding of a defined system, practice, method or procedure).

Understanding and application of ‘best practice’ in

terms of employment policies, practices and

procedures

Up to date knowledge of employment legislation

Working knowledge of the specialism working in as well as knowledge of business operations of the departments and the People Strategy and objectives

Technical / Work- based Skills This relates to the skills specific to the job, e.g. language fluency, vehicle license etc.

Able to influence managers to adopt good people practice as well as work within P&CS policy and guidelines Form a cohesive and supportive relationship with fellow People and Corporate Services professional in order that knowledge is shared, and a positive contribution is made to the overall achievement of the service The ability to maintain confidentiality always and in all circumstances

Ability to demonstrate an understanding of the operational requirements, including conceptualising and interpreting service requirements

General Skills/Attributes This relates to more general characteristics required to do the job effectively, e.g. effective written communication skills, ability to delegate, motivation or commitment etc.

Good verbal and written communication skills with the ability to communicate at all levels

Understanding of relevant health and safety policies and procedures relative to the role, and the quality outputs and standards required

Experience This is the proven record of experience and achievement in a field, profession or specialism. This could include a minimum period of experience in a defined area of work if required by an external body.

Experience of working independently and resolving unforeseen issues and challenges Detailed knowledge and experience of specialised equipment, software, policies and procedures relevant to the role

Personal Attributes

Appointees to this role will be required to adhere to and perform their duties in line with the standards identified in the Government of Jersey tier 6 core accountabilities attributes and behaviour indicators.

Purpose of Role

The Fund Administrator will administer a number of funds and ancillary vehicles

and will take ownership of all operational fund administration tasks. This will

include, but is not limited to, the following tasks:

•

o Bookkeeping/journal entry on PFS Paxus.

o Preparing bank and stock reconciliations.

o Preparing fund valuations on PFS Paxus.

o Liaison with counterparties such as banks, auditors, brokers, asset

managers etc.

o Processing investor due diligence (KYC) and periodic reviews of the

same.

o Processing capital/call notices, including monitoring the bank for

receipt of funds.

o Attending client board meetings and preparing meeting minutes.

o Process banking payments.

o Assistance with fund establishment, e.g. bank account applications.

o Liaison with clients and fund investors in both written and verbal

formats.

o Execute client instructions once proper authority has been

validated.

o CRS/FATCA reporting.

o Other annual reporting such as annual validations.

The role holder will be in the earlier stages of their career and may have

experience of accounting or of carrying out a similar role in another firm. We

would expect the successful candidate to progress to Senior Administrator in

12-24 months.

The role holder will alert their team and management to any problems, be

aware and meet utilisation targets, and have a good understanding of the

computer systems used by ZEDRA (primarily PFS Paxus and NAV One). They

must also demonstrate enthusiasm and a confident mature attitude. The

successful candidate will develop an organised approach to their work and time

management and will be responsible for supporting their team in day-to-day

operations.

Key Accountabilities

Client

The role holder will ensure that they deliver and support their team in

delivering high quality service to all clients and fund investors, working with the

business, the Directors and intermediaries to ensure longevity of relationships.

The Administrator will be expected to engage with clients and investors via

various modalities and will primarily support more senior team members in

managing client relationships.

Commercial

The Fund Administrator will achieve personal targets as set out for their role for

time recording, utilisation and will ensure accurate completion of time sheets

and demonstrate an awareness of the importance and effect of time recording.

The role holder will assist the team in payment and collection of fees and

debtors in a timely manner.

Risk

Administrators will develop an awareness of risk policies and build an

understanding of how these are applied to client and business situations,

developing an awareness of the different risk roles undertaken within ZEDRA.

Successful Administrators will work within defined parameters and under

supervision to ensure that the team meet their risk targets.

People Management

The role holder will support and work collaboratively with their team members

developing strong working relationships with their wider colleagues.

Knowledge and Experience

Professional and Technical Experience

The successful applicant will develop experience within the fund administration

field and will demonstrate strong work ethic and a desire to learn. They will

demonstrate ambition to develop upon their base level of technical competency

and build on the skills learnt through their experience and education to date.

Personal Attributes

The role holder will be flexible and professional when working under time

driven pressures and will have a desire to work, to achieve and to develop

personally and professionally. They will take pride in their work and be

supportive of their teammates and colleagues.

The successful applicant will demonstrate excellent ZEDRA values and

furthermore have a high level of personal and interpersonal skills, building

relationships with both clients and colleagues.

Language Skills

The successful candidate will be fluent in English and an understanding of other

languages is desirable.

Academic and Professional Qualifications

The successful candidate is expected to be educated to A-Level standard or

equivalent. They may have undertaken third-level education at university or be

professionally qualified, such as ACA, CA, ICSA or similar. If not professionally

qualified, they should be keen to seek a relevant professional qualification (such

as any of the above). Once qualified you will also be expected to maintain the

relevant Continued Professional Development (CPD) hours in line with your

relevant qualification.

Because success matters

Job Description

Job title: Senior Administrator – Periodic Review

Department: Client Operations

Reporting to: Senior Manager

Location: Jersey

The Role

Job Purpose

To complete periodic reviews on behalf of Corporate, Real Estate and Fund clients within the Jersey Institutional

business.

All tasks to be carried out efficiently and effectively, in accordance with Crestbridge’s procedures.

Key Result Areas

• Completion of periodic reviews across the institutional business in line with Crestbridge standards,

procedures and guidelines.

• Completing Nav workflows to correctly record the periodic review.

• Tracking and reporting on workload against targets.

• Liaising with the Jersey client teams to ensure all prechecks are complete and to seek additional

information where required.

• Take responsibility for own workload and ensure high quality output.

• To act at all times in accordance with Crestbridge values

Primary Contacts

• Own team

• Business unit directors

• Internal departments

Because success matters

2

Requirements  Essential

+ Desirable

Qualifications  Table 5 Qualification

 Sound academic background

Experience  4 years relevant industry administration experience with at least 3 years’ experience in running own portfolio, preferably with exposure to corporate clients

+ Experience in Private Equity and / or Real Estate

+ Experience of performing and managing periodic reviews

Knowledge  Working knowledge of Microsoft Office

 Good knowledge and understanding of current local finance industry

legislation, regulatory requirements & working practices

 Understanding of basic client financial statements

Skills and Abilities  Manages conflicting and demanding deadlines

 Accepts responsibility

 Effective questioning style

Motivation  Strong commitment to client service excellence

 Proactive and disciplined approach to work

 Competence in carrying out their role and the tasks and duties associated

with their role

Personal qualities  Enthusiasm to deliver

 Inquisitive

 Team player

 Flexibility

 Appropriate office conduct and attitude to work

Because success matters

3

Key Responsibilities Your role may include, but will not be limited to, the following tasks which we call ‘Defined Business Activities’. The

list of defined business activities is not exhaustive and may be amended from time to time:

Time Management

• Daily input of time on timesheet

• Working to defined targets for completion of statutory periodic reviews

Periodic reviews

• Conducting statutory periodic reviews on institutional clients

• Perform risk assessment on institutional clients

• Raise outstanding periodic review points for completion by client teams

• Liaise with client teams on pre-periodic reviews checklists

• Report weekly on progress and highlight any deviances from the project in terms of numbers of periodic

reviews completed and timings

Correspondence

• All day to-day internal correspondence relating to statutory periodic reviews

Organisation

• Monitor own pending tray

• Prioritise own workload

• Dealing with matters in a timely manner

Diary

• Allocation and completion of tasks in order of priority

Meetings

• Attending weekly Data Management Team meetings

• Attending meetings for senior staff in the client teams

AML

• Understanding what is appropriate and acceptable